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Launching New Dimensions of Service

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Presentation on theme: "Launching New Dimensions of Service"— Presentation transcript:

1 Launching New Dimensions of Service
Soror Dorothy Buckhanan Wilson Supreme Basileus Soror Jasmine D. Adkins, International Program Chairman

2 ASCEND Lead Coach Training
Alpha Kappa Alpha Sorority, Incorporated ASCEND Signature Program

3 Agenda ASCEND Program Overview Roles and Responsibilities
Implementation Documentation Q&A The objectives of the ASCEND Lead Coach Training are: Provide a in-depth overview of the ASCEND Signature Program Provide sorors with information and tools to help chapters rollout this program successfully.

4 ASCEND Program Overview
The 2014 – 2018 Signature Program focusing on high school students (male and female) Achievement Self-Awareness Communication Engagement Networking Developmental Emphasis on SMART (Science, Math and Related Technologies) From , this legacy of service will place new emphasis on the importance of coaching and preparing young people for life after high school. During this time, Alpha Kappa Alpha will expand its enrichment programs into high schools among female and male students through the signature program – ASCEND. ASCEND stands for Achievement, Self-Awareness, Communications, Engagement, Networking and Development Skills. The sorority’s signature program, ASCEND, is part of the Educational Enrichment target. This college and career readiness program will focus on providing students in grades 9-12 with life, academic, career and character building skills. Members will engage in the sorority’s signature youth enrichment program, ASCEND, with efforts designed to motivate, engage and assist high school students in reaching their maximum potential. ASCEND will focus on Achievement, Self-Awareness, Communication, Engagement, Networking and Developmental Skills. Emphasis will be placed on SMART careers (Science, Math And Related Technologies).

5 Vision and Goals Vision Goals
ASCEND Students will have an opportunity to receive academic enrichment and life skills training leading to meaningful employment and careers Goals Prepare 5,000 ASCEND Students per year to transition from high school to college, vocational/technical schools or work Provide college preparatory workshops focusing on desired college major/career choices Promote positive self-esteem and confidence Provide study and test preparation skills Provide opportunities for cultural awareness and community engagement Provide global citizenship skills ASCEND Students enrolled in the ASCEND Program will have an opportunity to receive academic enrichment and life skills training leading to meaningful employment and careers. By advancing through the ASCEND program, ASCEND Students will be better positioned to transition to college life or the workplace. Activities will include cultural and community service engagement, job skills exploration, educational preparation and exposure to new countries, culture and global issues. Goals: The ASCEND Program will Prepare 5,000 ASCEND Students per year (20,000 ASCEND Students in total) to transition from high school to college, vocational/technical schools or work Provide college preparatory workshops focusing on desired college major/career choices Promote positive self-esteem and confidence Provide study and test preparation skills Provide opportunities for cultural awareness and community engagement Provide global citizenship skills educational preparation.

6 Program Components Team Building Enrichment Workshops
Career Exploration College Exploration Model UN Mini Simulation Community Service STEM/SMART Expo Cultural/Arts Enrichment Team Building: Conflict Resolution, Self-esteem/Positive self-image, Group games (building objects, scavenger hunt, finding commonality), Sharing good news Career and College Exploration: Provides hands-on learning and exposure to science, technology, engineering and mathematics and related careers by having ASCEND students team with one another on STEM projects UN Classroom Modules: Custom UN Model Classroom mini-simulations created by the UNA-USA for each chapter to use to promote global education and engagement Community Service Activities: Backpack, food or seasonal wrap drives, playground beautification, etc., support other program targets, be creative and involve chapter members Cultural Awareness: Explore Community museums, art galleries, ethnic restaurants, festivals, symphony orchestra, African American play/performance, chat with performers before or after performance; Plan Painting Party, Take musical lesson STEM/SMART Expo: An opportunity for ASCEND students to create STEM projects and get an idea of potential Science Math and Related Technology (SMART)

7 Roles and Responsibilities
Members will engage in the sorority’s signature youth enrichment program, ASCEND, with efforts designed to motivate, engage and assist high school students in reaching their maximum potential Members will serve as coaches and engage with students to enhance academic enrichment and life skills leading to meaningful post-secondary work and college careers Coaches will provide academic and emotional support through group and one-on-one activities Members will engage in the sorority’s signature youth enrichment program, ASCEND, with efforts designed to motivate, engage and assist high school students in reaching their maximum potential. Alpha Kappa Alpha members will serve as coaches and engage with students to enhance academic enrichment and life skills, leading to meaningful post-secondary work and college careers. Coaches will provide academic and emotional support through group and one-on-one activities. Activities include life-skills, team building, college and career exploration focusing on SMART careers, time and stress management skills, community engagement, academic assistance and cultural specific programs. This program will promote positive behavior and outcomes for students.

8 Roles and Responsibilities
Undergraduate Chapter Support Collaborate with your supervising undergraduate chapter to help plan and prepare the ASCEND Program which includes many activities, including but not limited to: Providing input during the planning phases of the ASCEND program Facilitating UN Model Classroom mini-simulations Serving as peer mentors to students during select ascend activities Attending cultural outings with ASCEND Students and Graduate Sorors Assisting with SMART/STEM Expo activities Assisting in facilitating the UN classroom activity Planning On-Campus tours and events Participating in the college exploration activities and panel discussions The ASCEND program is a partnership between the graduate and supervising graduate chapters. Include undergraduate sorors in the planning and execution of the ASCEND program. They have a wealth of talents and skills to share with our students. We are encouraging the supervising chapter to utilize the undergraduate chapter to plan and present the UN Model Classroom mini-simulation. Remember all interactions between the ASCEND students and the undergraduate sorors must be under the supervision of the graduate chapter.

9 ASCEND Recommended Committee Structure
Career Exploration Sub - College Exploration Civic Engagement Skills Enrichment Lead Coach Suggested committee structure will include: Lead Coach Student Recruitment Skills Enrichment Career Exploration College Exploration UN Model Classroom Stem/SMART Expo Civic Engagement The ASCEND Committee is led by the Lead Coach. A lead should be appointed for each of the sub-committees. I will walk through the roles and responsibilities for the ASCEND Lead Coach and sub-committees in the next few slides. UN Classroom Sub-Committee STEM/SMART Expo Sub-Committee Student Recruitment Sub-Committee

10 ASCEND Lead Coach The ASCEND Lead Coach will help guide the chapter through the planning and implementation of the ASCEND Program. Her primary focus will be gaining a deep understanding of the program and sharing this information with her chapter. Train chapter members on the ASCEND Program Serve as an advisor to ASCEND Committee in developing activities for the ASCEND sessions. Oversee the participation of the undergraduate chapter in the ASCEND Program The lead coach can be your chapter’s Anti-Basileus, Program Chairman or ASCEND Committee Lead. This presentation will be provided to sorors who attend this ASCEND Lead training.

11 ASCEND Student Recruitment Sub-committee
Recruit students Distribute Applications Screen & select participants Maintain student and parent roster Send communications to students, parents and chapter Maintain attendance records Plan Kick-off and ASCEND Graduation Celebration Capture Program Metrics Plan team building activities Provide refreshments at monthly sessions Prepare student binders

12 ASCEND Program Component Sub-committees
Skills Enrichment Career and College Exploration Model UN Classroom & STEM/SMART Expo Plan activities to support monthly calendar Secure presenters for topics Ensure materials for monthly topics are prepared and distributed to students Send out reminders to Presenters Provide certificates of appreciation and thank-you notes for presenters

13 ASCEND Program Component Sub-committees
Civic Engagement Sub-Committee Plan community service activities and cultural outings to support monthly calendar Coordinate arrangements for student attendance and transportation Provide chaperones for activities

14 ASCEND Program Implementation
What, When and How? Program Rollout Timing Planning Budget Session Guidelines Student Recruitment Coach/Mentoring

15 ASCEND Program Implementation
Program Rollout Planning Kickoff Sessions Cycle 1 Sept – Dec. 2014 Cycles 2 – Cycle 4 Apr. - Aug. Annually Cycle 1 Jan. 2015 Cycles 2 – Cycle 4 Sept. Annually Cycle 1 Jan. – Jun. Cycles 2 – Cycle 4 Sept. -Jun. Annually The ASCEND program is designed as a one-year enrichment program. The ASCEND program will be held annually from January 2015 – June 2018. The program duration will coincide with a regular school year except the first cycle. Cycle 1 – January 2015 – June 2015 Cycles 2 through 4 – September – June

16 ASCEND Program Implementation
Program Rollout - Planning Appoint ASCEND Committee Chairman and sub-committee leads Conduct ASCEND Coach Training Develop ASCEND Program Calendar Create Budget Identify Funding Sources Recruit Students Prepare for Kick-off and Monthly ASCEND Sessions The planning should occur from April to August. However for the first cycle, planning for January 2015 Kick-off should have started in October. This should allow enough time to ramp-up, recruit students and prepare for the monthly ASCEND session. The Chapter Basilei should have received the Program Overview, At -A-Glance Summary and Program Calendar via distribution. These document provided some details to help you get started. The Program Resource Guide will be sent to all chapters in the fall mailing. The purpose of tonight’s training is to provide you with an in-depth look at how to implement the ASCEND Program.

17 ASCEND Program Implementation
Program Rollout - Planning  September - October Attend Pre-Launch Program Training Attend Cluster Training Develop Calendar Prepare Budget Chapter Program chairman will present ASCEND program to chapter members Secure Committee Members November Attend ASCEND Training Conduct ASCEND Training for Chapter Committee Members Hold Kick-off Committee Meeting Prepare Student Recruitment Package Distribute Applications in local community Here is the planning calendar with key tasks to complete in time for Kick-off. Your sub-committees should be involved in the planning and preparations.

18 ASCEND Program Implementation
Program Rollout - Planning December Secure location for ASCEND Sessions Plan workshop sessions by identifying facilitators, preparing materials and agendas, and arranging AV (if applicable) Screen and select students Send letters of acceptance Finalize kick-off meeting arrangements January Finalize Calendar for January - June Confirm Student Participation Prepare Student Binders Please make sure your chapter members receive the ASCEND Coach training. A copy of this presentation along with reference materials will be sent the Chapter Program Chairmen and any soror attending the ASCEND Lead Coach Training

19 ASCEND Program Implementation
Program Rollout – Planning - Budget Funding Sources Chapter Monetary Contributions Sponsorship Donated goods and Services Student Participation fees (nominal) Expenses Student materials (shirt, binder, materials, supplies, certificates) Session materials , supplies and field trips Room Rental Refreshments Courtesies (volunteers, awards, community presenters) Administrative costs (printing, mailings, contingency) The ASCEND Budget should be based upon on the targeted number of students. Small Chapters – 10 Student Medium Chapters – 15 Students Large Chapters – 20 Students Include funding for ASCEND in your Program Budget. Solicit sponsorships for the program, a particular area or session. Solicit donations for supplies, materials, refreshments, facility, community events, in-kind services, etc. Collaborate with other chapters or community organizations to help defray costs. Determine if the ASCEND Students will be charged a participation fee or pay for field trips. Please be mindful that this program should not pose a financial burden on the students or their parents.

20 ASCEND Program Implementation
Program Rollout – Planning – Program Calendar The ASCEND Program Calendar is listed in the Program Resource Guide. It lists the sessions and activities for each month. Each Chapter will tailor the schedule based upon its scheduled dates. Chapters are encouraged to follow the established Sorority Program so that we can implement ASCEND consistently across the globe. Next slides is the ASCEND Session Guidelines and Program Calendar for the first cycle.

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23 ASCEND Program Implementation
Program Rollout – Session Guidelines Each session is 3 hours per month. There will be three types of interaction: Classroom sessions – facilitated by chapter sorors and designated experts from your local community Hands –on activities – STEM/SMART Expo and Community Service Projects supervised by chapter sorors Off-site events – Cultural outings and Community Service activities facilitated by chapter sorors Each session contains the ASCEND Program components. The time allotment for each component is outlined in the sample agenda. Additional time may be added if necessary. We are recommending one session per month. If you want to meet more frequently, please limit sessions to no more than two 90-minute sessions. It is okay to add more time if needed to complete the session activities. The ASCEND Program sub-committees are responsible for securing a safe and comfortable location, identifying speakers and/or facilitators, providing refreshments (as determined by the chapter), adhering to the timed agenda, preparing session materials / handouts as well as securing any technology needs (i.e. AV, etc.).

24 ASCEND Program Implementation
Program Rollout – Session Guidelines The designated sub-committees are responsible for planning the session activities. Planning for the monthly workshops and activities should be done at least 60 days in advance. Utilize the Program Resource Guide and reference materials to assist with preparing for the monthly workshops. Utilize chapter members, community experts and professionals to present workshops. Sub-committee members are not expected to present every workshop. However, someone should attend workshops to help facilitate (introduce topic and presenter, and assist presenter as needed.) Encourage your undergraduate chapters to participate in your ASCEND program. To expand the ASCEND committee manpower needed to help plan and present the workshop content , you may want to: involve sorors collaborate with other chapters and engage community experts Show reference materials: Session Guidelines, Career Clusters, AKA SMART Career Exploration, Civic Engagement Suggested Activities and Team Building Suggested Activities Chapters are encouraged to follow the ASCEND Session Guidelines so that we can implement ASCEND consistently across the globe.

25 ASCEND Program Implementation
Student Recruitment Process Review Program Criteria Prepare Recruitment Package Distribute Recruitment Package Screen and Select ASCEND Students The ASCEND Membership Committee is responsible for the recruitment, selection and maintaining attendance records. The recruitment process is outlined in the Program Resource Guide.

26 ASCEND Program Implementation
Student Recruitment Process – Program Criteria Open to high school students in grades 9 – 12 grades. Applicant must be currently enrolled in 9th, 10th, 11th or 12th grade and in good-standing. Applicant must maintain a C (2.0) grade point average. Applicant must submit his/her most recent report card. Letter of recommendation from counselor, teacher or community leader. Please do not modify criteria. Chapters should accept students with C average or better who are motivated and can benefit from a college and/or career readiness program. If students are the not on 2.0 scale such as pass/fail, ask for evaluations from their school administration.

27 ASCEND Program Implementation
Student Recruitment Process – Program Criteria Applicant must agree to follow the guidelines outlined in the Code of Conduct while participating in the program. Applicant must submit a completed parental consent form, signed by the parent/ legal guardian and student. Applicant should submit a typed personal statement (not to exceed 500 words) which articulates why he/she wants to join the ASCEND Program. (optional)

28 ASCEND Program Implementation
Student Recruitment Process – Recruitment Package Cover Letter Program Goals C. Deadlines Program Criteria D. Application Submission Instructions Application Student Code of Conduct Outlines Parent expectations and support Must be signed by student and parent/guardian Parental Consent Form Outlines Parent’s responsibility and Chapter authorities Includes authorization of the student to participate in program All information needed is contained in the Program Resource Guide. The application package has just been added to the AKA1098 Members Only Website under Forms and Document for the International Program Committee. Please feel free to download documents and modify them to add your chapter’s information.

29 ASCEND Program Implementation
Student Recruitment Process – Recruitment Recruit ASCEND Students Recruit males and females enrolled in the 9th – 12th grade. Invite students from prior chapter programs who fit in the targeted age category. Collaborate with local high schools, churches, recreational centers, Boys & Girls Club, and youth groups to recruit students. Allow students to participate in the ASCEND program more than one year. Distribute application packages to organizations that have students in the ASCEND targeted population. Ask organizations if they are interested in partnering with your chapter. They can provide needed resources such as students, experts, meeting facility, services or monetary donations. Renewal process – Make sure you meet the new students per year requirement before accepting previous graduates of the ASCEND program. Recruitment strategy: Chapters can leverage their current high school program or EYL girls who meet the criteria. However, the students should be called ASCEND students during the ASCEND sessions. Chapters should distribute applications to organizations that include our targeted population to recruit students. Chapters are encouraged to collaborate with other organizations to implement the ASCEND program focus areas, particularly if those programs have the same or similar focus as the ASCEND Program. However, chapters should note that ASCEND is the signature program of the 2014 – 2018 administration and should branded as such in all relevant materials and public communications.

30 ASCEND Program Implementation
Student Recruitment Process – Selection Screen and Select Students Each graduate chapter is asked to meet their annual targets: Small – 10 new students per year Medium – 15 new students per year Large – 20 new students per year Determine the number of Students based upon chapter resources. Develop essay evaluation criteria and other acceptance criteria. Send acceptance or rejection letters. Chapters should adhere at the least minimum requirement for your chapter size. Select students with different backgrounds, academic and life experiences. Chapters should not use GPA as the deciding factor for student selection. Include students with a GPA ranging from 2.0 to The goal is to have a diverse group of motivated and dedicated students to participate. Ensure that all required documentation and signatures have been received prior to selecting the Students.

31 ASCEND Program Implementation
Kick-off Invite the selected ASCEND Students to the Kick-off meeting. Make sure your Kick-off letter includes important information: Date Location fees Length of program Request to confirm participation Follow ASCEND Session Guidelines for Kick-off Meeting.

32 ASCEND Program Implementation
Engaging ASCEND Students Maintain attendance records. Follow-up with Students who have poor attendance. Ensure that activities are engaging, interactive and designed at the appropriate age-level. Make time for team building activities between ASCEND Students as well as with sorors. Mentor the ASCEND Students. Make sure you take attendance at each session. Contact student and parent when there are concerns. The goal is for the students to not only benefit from the training and development but also to enjoy being an ASCEND Student.

33 ASCEND Program Implementation
Coaching Sorors will serve as ASCEND Coaches. All sorors working with the ASCEND Students should attend the ASCEND Program Training led by the Chapter ASCEND Lead Coach. The ASCEND Coaches should be visible at monthly sessions. Pair ASCEND Coaches with Students for one-on-one or small group mentoring opportunities. It is important that all sorors working with the ASCEND program understand how it works. We are asking the ASCEND Lead Coach to train chapter members. Undergraduates can be coaches. They must be under the supervision of the graduate chapter when working directly with the ASCEND Students. The visibility of the ASCEND Coaches at the monthly sessions will allow Students to connect with adult leaders. The ability to provide one-on-one or small group mentoring should be based upon the sorors participating in the program and chapter manpower.

34 ASCEND Program Implementation
Coaching Here are some tips for working with high school students: Each student is unique and different, along with each situation. Each student is capable of learning. Each student learns at a different rate and in different ways. Set and keep realistic yet high expectations for work and behavior. Never use words that shame, blame, ridicule or threaten. Keep your promises or don’t make them at all. Plant constructive ideas. Smile often, but be real. Taken from University of Washington, High School Tutor/Mentoring Program,

35 ASCEND Program Implementation
Coaching Set and keep high standards for work and behavior. Be yourself. Be polite to your students, you are the example. Encourage students to be independent, never make comparisons. Use the student’s name often. Talk with the student about things around them, be informal and interested. HAVE FUN WITH YOUR ASCEND Students If you are enjoying this time together, the student will too! Taken from University of Washington, High School Tutor/Mentoring Program,

36 ASCEND Program Documentation
How are we doing? Metrics (ASCEND Student & Soror Participation) Reporting ASCEND Student Assessment

37 ASCEND Program Documentation
Chapter Level Metrics ASCEND Student Participation Track the participation of the students in ASCEND activities throughout the program cycle. Track the number of Students who join, return and complete the program annually. Track the total number of Students participating over 4 years. Track the matriculation of each 12th grade student after high- school (i.e. workforce, vocational / technical school, 2-year college, 4-year college, HBCU, military etc.) Keep a record of the attendance of ASCEND sessions. Make sure you are updating the student participation records monthly. This will help identify concerns or provide recognition for end of year participation. Each chapter should determine if the ASCEND student has participated enough to be considered a “graduate” of the program. One of the goals of the ASCEND Program is to promote achievement among high school students leading to meaningful post-secondary work and careers. This information can be captured via the end-of-year student assessment.

38 ASCEND Program Documentation
Chapter Level Metrics Participation Track participation in ASCEND program annually. NUMBER OF TRAINED ASCEND COACHES NUMBER OF ASCEND COACHES PARTICIPATED IN 4 OR MORE EVENTS NUMBER OF SORORS PARTICIPATED NUMBER OF UNDERGRADUATE CHAPTER PARTICIPANTS NUMBER OF NON-SORORS PARTICIPATED NUMBER OF COLLABORATIVE PARTNERSHIPS One of the goals of the ASCEND Program is to empower students to realize their full potential by connecting with positive coaches to provide guidance, instill self-confidence, career direction and encouragement towards their future career path. Capture soror participation at ASCEND activities. Sign-in sheets should be available at every meeting. Recognize sorors who serve as coaches.

39 ASCEND Program Documentation
Reporting Compile and report metrics to the International Program Committee at the conclusion of each cycle. Maintain ASCEND Student and Soror participation on a monthly basis. Share success stories with Regional and/or International Program Committee. Work with your Chapter Ivy Leaf Reporter to write articles for the local media outlets, IVY Leaf and Regional Director Newsletter. Chapters will be recognized for their implementation of outstanding ASCEND programs. Awards will be presented based upon chapter size, implementation of focus areas and student participation.

40 ASCEND Program Documentation
Student Assessment Students will complete the pre/post assessment for each session. The purpose of the assessment is to measure their understanding of each session. The ASCEND Student will complete a program evaluation at the end of each cycle. ASCEND Students graduating from high school will be surveyed in May to capture their post- secondary plans. The goal of the ASCEND Program is to prepare 5,000 ASCEND Students per year (20,000 ASCEND Students in total) to transition from high school to college, vocational/technical schools or work. The ASCEND Student assessments will help us track how this program is enhancing the academic, life skills and interest in post-secondary vocational training or college education and careers. The Program Evaluation should be used to help improve the ASCEND Program.

41 Launching New Dimensions of Service
Review and Answer questions.

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