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District Test Coordinator Spring 2015 Planning Meeting.

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1 District Test Coordinator Spring 2015 Planning Meeting

2 14-15 Assessment Plan 2 Louisiana Believes GradeSubject 13-14 Assessment14-15 Assessment Grades 3 to 8 ELA LEAP and iLEAPLEAP and iLEAP: PARCC Test Math LEAP and iLEAPLEAP and iLEAP: PARCC Test Science LEAP and iLEAP Social Studies LEAP and iLEAP High School All subjects ACT series Advanced Placement ACT series, including WorkKEYS Advanced Placement & CLEP ELA English II EOC English III EOC English II EOC English III EOC Math Algebra I EOC Geometry EOC Algebra I EOC Geometry EOC Science Biology EOC Social Studies US History EOC Alternate Assessments ELA, Math, Science (varies by grade level) LAA1 ELA, Math, Science, Social Studies (varies by grade level) LAA2 LAA2 eligible testers entering high school prior to 2014-15 English Language ELDA

3 Agenda 3 Louisiana Believes Pre-Assessment of Readiness Spring Administration Coordination and Logistics PARCC Administration Accessibility and Accommodations Lunch Post Assessment of Readiness ACT Series Test Security Accountability Review

4 Assessment Monthly Checklist 4 Louisiana Believes To assist district and school leaders with preparations for upcoming state assessments, particularly PARCC, the Department created an Assessment Readiness Checklist. Available in the assessment library, the Month-to-Month Checklist will: Outline all monthly action steps to prepare to administer PARCC, as well as other statewide assessments Link all supporting resources for each step Recommend resources to share with principals and teachers

5 January Checklist 5 Louisiana Believes Assessment Content Use assessment guides to ensure every teacher understands content and structure of the assessments (alternate assessment guides available here)assessment guides here Share PARCC practice tests and support materialsPARCC practice tests Utilize updated EAGLE questions in classroom instruction and assessmentEAGLE Review SLTs to (a) ensure PARCC ELA or Math are not the identified assessment as data will not be available until Fall 2015 and (b) ensure goals are appropriate based on teacher assignment and student enrollment Accessibility and Accommodations Jan 16-Feb 1: Utilize new forms in SER to apply new LAA 1 criteria to IEPs prior to LAA 1 assessment window Ensure all test coordinators, special education, 504, and LEP coordinators read and understand the PARCC Accessibility and Accommodations Manual and the Quick Guide to Accessibility and AccommodationsPARCC Accessibility and Accommodations ManualQuick Guide to Accessibility and Accommodations Identify total number of IEP, IAP, PNP, and LEP documents requiring either creation or amendments and track progress toward completion by Feb 13 for PARCC

6 January Checklist 6 Louisiana Believes Communications Jan 6: Monthly assessment and accountability call for district test coordinators and accountability contactsMonthly assessment and accountability call Jan 14-18: Hands-on assessment and accountability systems trainings for new DTCs and accountability contacts Jan 21-29: Face-to-face assessment meetings for district test coordinators and accountability contacts Jan 26-29: Ensure teacher leaders participate in January regional training sessions and redeliver training in their schools. Jan 29: ACT test administration Q&A session Share regularly the PARCC FAQ (regularly updated with questions and answers from educators)PARCC FAQ Ensure teachers, principals, and district leaders participate in PARCC Office Hours each Thursday at 11 and 4PARCC Office Hours

7 January Checklist 7 Louisiana Believes Assessment Administration Jan 6-13: Window for school test coordinators to confirm orders of ACT and WorkKeys (PBT) test materials online Jan 12-Feb 9: Completion of Teacher/Student Data Link (TSDL) to be used for spring 2015 assessments and Compass CVR roster verification Jan 19-Feb 9: STS submissions include diploma pathways. Designation of “career diploma” is necessary for state funding of WorkKeys assessment for juniors Jan 27: Deadline to order additional materials for LAA 1 and ELDA (see Test Coordinator Manual) *Extension for LAA 1 materials until Feb 2 Jan 26-Mar 6: NAEP testing window Ensure the appropriate number (and type) of calculators are available for each grade level. Order additional, if necessary, using state contractsstate contracts District test coordinators redeliver test administration and security training for school test coordinators and test administrators prior to assessment District test coordinators ensure that test administrators, proctors, and monitors are appropriately assigned to testing groups

8 January Checklist 8 Louisiana Believes High Priority January Actions Use assessment guides to ensure every teacher understands content and structure of the assessments (alternate assessment guides available here)assessment guides here Identify total number of IEP, IAP, PNP, and LEP documents requiring either creation or amendments and track progress toward completion by Feb 13 for PARCC Share regularly the PARCC FAQ (regularly updated with questions and answers from educators)PARCC FAQ Ensure teachers, principals, and district leaders participate in PARCC Office Hours each Thursday at 11 and 4PARCC Office Hours Ensure the appropriate number (and type) of calculators are available for each grade level. Order additional, if necessary, using state contractsstate contracts For each of the high priority actions, answer the following on the tracker: Note your schools as either “On track,” “Off track,” or “I don’t know”

9 Agenda 9 Louisiana Believes Pre-Assessment of Readiness Spring Administration Coordination and Logistics General for DRC assessments ELDA LAA 1 LAA 2 LEAP and iLEAP PARCC Administration Accessibility and Accommodations Lunch Post Assessment of Readiness ACT Series Test Security Accountability Review

10 DRC Documents for District Test Coordinator 10 Louisiana Believes The documents listed below are posted to eDIRECT in electronic format. Many are also included in your binder.eDIRECT Forms: DTCs may complete the forms and send an electronic version to LACS@datarecognitioncorp.com. LACS@datarecognitioncorp.com Delivery Verification form Additional Materials/Labels Request form (district version) Additional Materials/Labels Request form (school version) Return Verification form Void Notification for School Test Coordinators – Located in Test Coordinators Manual Void Verification for District Test Coordinators Documents: Key Dates Test Administrator and Coordinator Manuals

11 Accessing Forms in eDIRECT (Step 1) On the eDIRECT website select Documents from the General Information Menu as shown above. Louisiana Believes 11

12 Accessing Forms in eDIRECT (Step 2) Choose Spring 2015 from the Administration drop down menu. Louisiana Believes 12

13 Accessing Forms in eDIRECT (Step 3) Documents types include forms, graphics, key dates, manuals, testing information, and training materials. Louisiana Believes 13

14 Accessing Forms in eDIRECT (Step 4) After making the appropriate choice under Document Type click the Show Documents button. Louisiana Believes 14

15 Accessing Forms in eDIRECT (Step 5) Documents can be either be viewed or downloaded in PDF form. Louisiana Believes 15

16 Accessing Forms in eDIRECT (Step 6) The pages of available documents can be navigated using the buttons at the bottom of the screen. Louisiana Believes 16

17 Key Dates 17 Louisiana Believes Key Dates documents are found in eDIRECT and also in the front of each test manual. Key Dates include for each assessment details related to: Test administrator system Test schedule Return of materials Voids Rescores (where applicable)

18 Test Administrator System 18 Louisiana Believes The Test Administrator (TA) Numbers application will allow School Test Coordinators to enter all test administrators’ names for their school. Each test administrator will be assigned a 3-digit number that will be used for any test that he or she administers (ELDA, LAA 1, etc.). The Test Administrator system is available by logging in at the school level through LEAPweb. Once a TA number is assigned to a test administrator, that TA number may not be reassigned to another test administrator. Add test administrators as needed, using new numbers. TA numbers should be entered into LEAPweb using the timeline in the Key Dates document. For further instructions refer to the Test Administrator Numbers Application User Manual found on LEAPweb. The TA system is not used for the LAA 2 assessment. *Noted in Alerts in TCM; Directions available in LEAPweb

19 Pre-identified Inventories and Answer Documents 19 Louisiana Believes Pre-identified documents were based on October 1 enrollment and assessment participation information from SER for all assessments. Pre-identified documents require hand coding for education classification, exceptionalities, and accommodations and accessibility features (on PARCC) that students actually received during testing. Bar-code labels must NOT be placed over the preprinted student information. Test administrators must NOT correct any errors in the preprinted student information. All errors should be reported to the School Test Coordinator, who must report them to the district’s Student Information System (SIS) Coordinator for corrections in the SIS database. *Noted in Alerts in TCM

20 Home Study Program Students 20 Louisiana Believes The information below does not apply to nonpublic districts testing students enrolled in the Student Scholarship for Education Excellence Program. Schools with participants in the Louisiana Scholarship Program receive school-specific bar-code labels (not 998 site code labels). Approved home study program documents Contain both content areas: LEAP and iLEAP Home study plastic bag provided to schools for return to DTC DTC affixes bar-code labels with site code 998 *Noted in TCM, pg 13

21 Bar-code Labels for Hand-Coded Documents 21 Louisiana Believes Hand-coded inventories and answer documents require bar-code labels. Bar-code labels are program specific. The testing program and administration are identified at the bottom of the bar-code label. School personnel must not affix bar-code labels to answer documents for approved home study program *Noted in Alerts in TCM ALIGN TOP OF LABEL L510407 3999999 99 001 Pelican Parish 000 Bayou High School ELDA SPR 2015 BAR-CODE LABEL ALIGN TOP OF LABEL L510407 3999999 99 001 Pelican Parish 000 Bayou High School ELDA SPR 2015 BAR-CODE LABEL

22 Unscorable Document Labels 22 Louisiana Believes Use if an answer document or inventory was torn or damaged for another student, or marked with ink, highlighter*, marker, or crayon. Unscorable documents must not be thrown away. Any student responses or scores must be transferred to a scorable hand-coded document to be scored. Documentation about the incident should be kept by the District Test Coordinator. Do not affix these labels to answer documents for students whose tests should be voided. Do not affix these labels to soiled answer documents or inventories. *Yellow non-carbon highlighters may be used on the PARCC consumable test booklets. *Noted in District Test Coordinator section in TCM

23 Soiled Documents 23 Louisiana Believes Do not return documents soiled with bodily fluids to DRC. If an answer document or inventory and/or test booklet is soiled with bodily fluids (e.g., blood, vomit), the District Test Coordinator should destroy the document by shredding, if the document can be shredded, or by burning. Complete and fax the Soiled Document Form, available at ttps://la.drcedirect.com, to LDOE and DRC. The answer document or inventory and/or the test booklet security number must be recorded on the form to ensure the document is not included in the missing document report. *Noted in School Test Coordinator in TCM SOILED DOCUMENT FORM

24 Straggler Documents 24 Louisiana Believes These are answer documents or inventories that are incorrectly packaged or received by DRC after the cutoff date. DRC's procedures for handling straggler documents: Documents will be scanned and scored at a later date. Documents will not appear on the used answer document report but may appear on the missing materials report. A score memo will be released with the student’s score, and the student’s Web history will be updated. No student labels will be sent, and scores will not appear online in the CSV file. *Directions for Returning Test Materials Noted in TCM

25 General Reminders 25 Louisiana Believes TA numbers must be entered as defined in the Key Dates document by using www.LEAPweb.org. www.LEAPweb.org Answer documents, inventories, test booklets, or bar-code labels cannot be transferred from one school to another. The security checklist must be used to keep track of secure materials and security numbers. When calling DRC with score inquiries or requests to locate documents, you must supply the security number. Search and score fees: The cost is $100 to search and $100 per subject to score answer documents that are returned without a label or returned inside a test booklet. FERPA To maintain student confidentiality, any personal student information such as first and last name, SSN, and DOB must be relayed to DRC via an encrypted file in an e-mail, fax, or phone conversation.

26 Contact Information 26 Louisiana Believes LDOE contact: assessment@la.gov 225.342.8681 DRC Customer Service contact: Tammy Ferrero E-mail address: LACS@datarecognitioncorp.comLACS@datarecognitioncorp.com

27 Agenda 27 Louisiana Believes Pre-Assessment of Readiness Spring Administration Coordination and Logistics General for DRC assessments ELDA LAA 1 LAA 2 LEAP and iLEAP PARCC Administration Accessibility and Accommodations Lunch Post Assessment of Readiness ACT Series Test Security Accountability Review

28 ELDA Grades Secure Test Materials 28 Louisiana Believes Inventories K-2 Test booklets for grade clusters 3–5, 6–8, 9–12 Reading/Writing Test Booklet Listening/Speaking Test Booklet Answer documents for grade clusters 3–5, 6–8, 9–12 Each answer document includes all four domains (Reading, Writing, Listening, Speaking). Listening and Speaking CDs One Listening CD for each grade cluster One Speaking CD for each grade cluster Speaking Scoring Guide Includes all grade clusters: 3–5, 6–8, 9–12 One guide sent for every five students Each Test Administrator should have a Speaking Scoring Guide. *Noted in Test Security in TCM, pg 2

29 ELDA Large-print and Braille Materials (Grades 3–12 Only) 29 Louisiana Believes Students who use large-print test booklets: Circle responses to the multiple-choice questions in the test booklet. Write responses for Writing―Part 1 writing prompts in the standard print answer document. Braille test booklets are provided for Reading, Writing, and Listening only. To administer Speaking for students using braille, test administrators use the Speaking Scoring Guide and the braille TA instructions. All student responses must be transferred to a scorable answer document to receive a score. (Instructions for transferring responses are in the Test Administration Manual and in the braille TA instructions.) *Noted in District in TCM, pg 11

30 Demographics Specific to ELDA for NCLB 30 Louisiana Believes Certain data demographics data are specific to ELDA for NCLB reporting. Because these are necessary for NCLB reporting, accurate data must be entered in these fields for all students. First or native language (may code more than one) Born in U.S. Date of entry into U.S. Time enrolled in a school in the U.S. Type of specialized language program Time student has received services in specialized language programs *Noted in TAM, pg 18

31 ELDA Nonparticipation Codes 31 Louisiana Believes Listed on the answer document/inventory Coded by principal on answer document/inventory if the student does not test with the document due to one of the following reasons: Student is no longer enrolled at the school. Pre-coded materials are received for a student who was misclassified as LEP. Student is absent for the entire testing cycle due to illness. Student completed the test on another answer document. NOTE: Only one nonparticipation code may be marked. *Noted in TCM, p 7 & 23

32 ELDA for Nonpublic School Students 32 Louisiana Believes Districts are responsible for administering annual English proficiency assessments to nonpublic school students who receive Title III services. ELDA or other assessments may be used. If ELDA is used, districts should use their district overage materials. Do not affix bar-code labels to documents for these students. Return these students’ used documents in box 1 (scorable materials for school 1) in the return shipment. Scores for nonpublic school students will be reported to site code 888 (Unknown). *Noted in Alerts in TCM

33 ELDA Packing Instructions 33 Louisiana Believes Schools must place scorable materials, including those packed in the resealable plastic bags, into a DRC return bag. After verifying scorable materials for each school, seal each DRC return bag with one of the provided plastic ties. Scorable materials: Schools are provided two resealable plastic bags for return of scorable documents (maximum, 15 per bag). Schools with 30 or fewer scorable documents use the resealable plastic bags, placed in the box on top of nonscorable materials. Schools with more than 30 scorable documents must use separate boxes for scorable and nonscorable materials. Nonscorable materials: Nonscorable materials may only be packed with scorable materials by schools with 30 or fewer scorable documents. *Noted in TCM, p 30 (schools), p 18 (districts)

34 ELDA Packing Instructions (continued) 34 Louisiana Believes DRC return labels Must be affixed to flap A of each district and school box. Use tan labels on boxes of scorable documents, including any box of nonscorable materials that contains resealable plastic bags of scorable documents. Use white labels on boxes that contain only nonscorable materials. A circle symbol ( ⃝ ) identifies ELDA nonscorable materials. UPS Ground Return Service labels Affix UPS Ground Return Service labels to flap B of each district and school box: UPS labels for the return of both ELDA and LAA 1 scorable and nonscorable test materials are provided. Labels must be affixed to flap B of each district and school box. Do not make copies of UPS labels. One UPS pickup for all materials is prescheduled for Monday, March 16. Districts may return materials before this date if all schools have completed testing. If returning materials before Monday, March 16, the District Test Coordinator must schedule the UPS pickup. Materials for multiple schools must NOT be packaged in the same box, regardless of how few the materials.

35 Agenda 35 Louisiana Believes Pre-Assessment of Readiness Spring Administration Coordination and Logistics General for DRC assessments ELDA LAA 1 LAA 2 LEAP and iLEAP PARCC Administration Accessibility and Accommodations Lunch Post Assessment of Readiness ACT Series Test Security Accountability Review

36 LAA 1 Grades and Content Areas 36 Louisiana Believes Grade SpanGradeELAMathematicsScience 3–43–4 3 4 5–65–6 5 6 7–87–8 7 8 10 – 11 10 11 *Noted in TCM in Alerts

37 Scoring Study/Dual Assessment 37 Louisiana Believes Ten percent of LAA 1 student population is randomly selected to be dually assessed. These students are listed twice on the Student/Label Roster and the electronic security checklist, noted with an “X.” These students receive two pre-identified documents. One document (scored by the secondary test administrator) will contain the text “Scoring Study Document” on page 1 in the upper right corner and in the box in the lower left corner. The other document (scored by the primary test administrator) serves as the student’s reporting document. NOTE: The student will not receive a score if this document is not returned. *Noted in TCM, pg 2

38 Dual Assessment Procedures 38 Louisiana Believes Primary and secondary test administrators must observe and score student’s performance at the same time; therefore, testing schedules must accommodate both test administrators. Primary and secondary test administrators must not discuss student’s performance. Both response documents must be returned with all other response documents. NOTE: LAA 1 Scoring Study Student lists were-mailed to DTCs using 7-Zip on Wednesday, January 7.

39 Secondary Test Administrators 39 Louisiana Believes Secondary test administrators (dual assessors) may include: Speech therapist Adaptive physical education teacher Physical therapist Occupational therapist Member of the evaluation team, including the psychologist Special education teacher Central office personnel NOTE: Paraprofessionals may not score student responses.

40 LAA 1 Test Materials 40 Louisiana Believes LAA 1 secure test materials include: Administrator booklets Student booklets Response documents Task descriptions LAA 1 non secure test materials include: Manipulatives lists CDs Test Coordinator Manuals Test Administrator Manuals NOTE: There are no overage materials provided at the district level. Schools may receive overage materials based on the number of students per grade cluster. The District Test Coordinator can order additional materials as needed and may need to do so to meet the needs of the recent changes in LAA 1 eligibility criteria. In order to meet this need, deadlines for ordering additional LAA 1 materials have been extended to February 2. *Noted in TCM, pg 3

41 Packaging Materials for Return to District Test Coordinator 41 Louisiana Believes *Noted in TCM, pg 10, 15 Manipulatives lists and CDs of graphics should be kept at the school. School Test Coordinators should place used response documents in the resealable plastic bag, along with nonscorable materials, to the District Test Coordinator. Student booklets should be returned in the boxes in which they were received.

42 Returning Materials to DRC 42 Louisiana Believes Packaging Collect materials from all schools and package them for return using the program- specific DRC return labels. Package scorable materials for the entire district by placing the resealable plastic bags containing scorable response documents from all schools into a DRC return bag in box 1. Seal the DRC return bag with one of the provided plastic ties. Affix a BLUE DRC return label to flap A of box 1. Package the nonscorable materials for the entire district in boxes 2 and 3. Affix WHITE DRC return labels to flap A of each box containing nonscorable materials. UPS labels for LAA 1 are included in the shipment of ELDA materials. Affix UPS Ground Return Service labels to flap B of each box. Do not make copies of UPS labels. NOTE: Scorable materials must be boxed separately from nonscorable materials. Shipping One UPS pickup for all materials is prescheduled for Monday, March 16. Districts may return materials before this date if all schools have completed testing. If returning materials before Monday, March 16, the District Test Coordinator must schedule the UPS pickup. *Noted in TCM, pg 12

43 Agenda 43 Louisiana Believes Pre-Assessment of Readiness Spring Administration Coordination and Logistics General for DRC assessments ELDA LAA 1 LAA 2 LEAP and iLEAP PARCC Administration Accessibility and Accommodations Lunch Post Assessment of Readiness ACT Series Test Security Accountability Review

44 LAA 2 Testing 44 Louisiana Believes Eligible students are to be tested in spring 2015: Students must have entered a high school cohort prior between 2010–2011 and 2013–2014. Students shall take the Algebra I or Geometry EOC test to be eligible for the LAA 2 Mathematics test, the English II or III EOC to be eligible for the LAA 2 English Language Arts test, the Biology EOC for the LAA 2 Science test, and the U.S. History EOC for the LAA 2 Social Studies test. Because they do not have a current IEP, Nonpublic School students not on scholarship and Home Study Program students do not participate in LAA 2 testing *Noted in TCM, pg 1.

45 LAA 2 Students Eligible for a High School Diploma 45 Louisiana Believes First-time 9th graders in 2010–2011 through 2013–2014 who are taking the End-of- Course (EOC) tests may use EOC test results (Fair and above) or LAA 2 content area test results (Approaching Basic or above) to meet graduation requirements. For first-time 9th graders prior to 2010–2011 and after 2013–2014, students must pass the English language arts and mathematics components and either the science or social studies components of GEE or LAA 2. Students participating in LAA 2 who meet all graduation requirements—1) earning required Carnegie units; 2) passing the required components of LAA 2, EOC, or GEE (based on their cohort) or passing by use of the EOC/GEE/LAA 2 waiver of one of the testing requirements; and 3) meeting attendance requirements—will be eligible for a high school diploma. *Noted in TCM, pg 1

46 LAA 2 Retesters 46 Louisiana Believes LAA 2 students who are earning the appropriate Carnegie units toward a high school diploma and are planning to earn a high school diploma may retest in the spring. Testing for all four content areas—mathematics, English language arts, science, and social studies—is scheduled for LAA 2 students who need to retest in any or all content areas. Students who scored Unsatisfactory in both Science and Social Studies will retest in both. Do not retest students who scored Unsatisfactory in only one of the two. Make sure retesting seniors who do not have full-day school schedules make arrangements to remain at school for full days during the spring test administration. If a student is testing in both LAA 2 and GEE, contact your District Test Coordinator for further instructions. As of July 1, 2014, the GEE is administered only as a district testing program. Districts must offer the GEE twice a year. There is no age limit for retesters.

47 LAA 2 Test Not Taken Labels 47 Louisiana Believes For the spring 2015 administration of LAA 2 ONLY, preidentified or hand-coded answer documents without student responses are considered unused and should be returned with unused answer documents. Test Not Taken labels should be affixed to preidentified and hand-coded answer documents of students who did not retest. Do NOT affix these labels to answer documents for students whose tests should be voided. Test Not Taken labels must NOT be affixed to answer documents for ELDA, LAA 1, LEAP, or iLEAP. Unused answer documents without preprinted or hand-coded student information do not need a label. NOTE: When preparing scorable and nonscorable materials for return to DRC, School Test Coordinators must break open any shrink-wrapped packs of 5 containing unused preidentified answer documents and affix Test Not Taken labels over the preidentified student information. ALIGN TOP OF LABEL APPLY THIS LABEL ONLY TO PREIDENTIFIED OR HAND-CODED ANSWER DOCUMENTS ON WHICH NO TEST ITEMS WERE ATTEMPTED. D510406NOTSCORE LAA 2 SPR 2015 TEST NOT TAKEN LABEL ALIGN TOP OF LABEL APPLY THIS LABEL ONLY TO PREIDENTIFIED OR HAND-CODED ANSWER DOCUMENTS ON WHICH NO TEST ITEMS WERE ATTEMPTED. D510406NOTSCORE LAA 2 SPR 2015 TEST NOT TAKEN LABEL

48 LAA 2 Packing Instructions 48 Louisiana Believes Return Bags for Scorable Materials DRC return bags are provided in the shipment of LAA 2 test materials. Districts and schools are provided large, gusseted bags to protect scorable materials from water or other potential damage during transit. Make sure the School Test Coordinator has used a DRC return bag in each school box containing scorable materials. Test materials should be returned in boxes provided by DRC. After verifying scorable materials from each school, the DTC must seal each DRC gusseted return bag tightly using one of the provided plastic ties. *Noted in TCM beginning on pg 23

49 LAA 2 Packing Instructions (continued) 49 Louisiana Believes DRC return labels Must be affixed to flat A of each district and school box: Use pink DRC return labels on boxes containing scorable materials. Use white DRC return labels on boxes containing nonscorable materials. A square symbol identified LAA 2 nonscorable materials. UPS Ground Return Service Labels Affix UPS Ground Return Service labels to flap B of each district and school box: Do not make copies of the labels. Use only the labels provided for LAA 2. All scorable and nonscorable test materials for LAA 2 will be returned in a single pickup on Monday, April 20 but should be boxed separately following the directions in the TCM.

50 Agenda 50 Louisiana Believes Pre-Assessment of Readiness Spring Administration Coordination and Logistics General for DRC assessments ELDA LAA 1 LAA 2 LEAP and iLEAP PARCC Administration Accessibility and Accommodations Lunch Post Assessment of Readiness ACT Series Test Security Accountability Review

51 LEAP and iLEAP Tests 51 Louisiana Believes LEAP Grades 4 and 8 Science (Multiple Choice, Constructed Response, and Science Task) Social Studies (Multiple Choice (2 parts), Constructed Response, and Social Studies Task) iLEAP Grades 3, 5, 6, and 7 Science (Multiple Choice and Constructed-response Task) Social Studies (Multiple Choice and Constructed-response Task Standard print test booklets and answer documents include both content areas; one test booklet per grade.

52 LEAP and iLEAP Large-print and Braille Materials 52 Louisiana Believes Large-print test booklets are combined by content-area pair. One volume of braille booklets is provided per grade for each program. Student responses from all LEAP and iLEAP large print, braille and other accommodated format materials must be transferred to scorable answer documents. Reminder stickers about transferring responses have been placed on all large print and braille booklets. Security checklists should be used to monitor which booklets require transferred answers. Braille Test Administration instructions are considered secure and must be returned to DRC.

53 Types of Merges 53 Louisiana Believes When multiple tests for a single student cannot be joined because of non-matching criteria, a student may have multiple records. Multiple, non-matching records are problematic when: calculating progress points, writing IEPs, analyzing data for students, submitting Special Education graduation waivers. To merge within a content area for a student who responded to portions of a single content area on two different answer documents Request for Merging Scores forms should be faxed to DRC when requesting this type of merge. Student History Merge via LEAPweb can be performed by District Test Coordinators.The Electronic Merge request in LEAPweb should be used to merge incomplete histories that require LDOE assistance. *Directions in LEAPweb user guide

54 LEAP and iLEAP General Packing Instructions 54 Louisiana Believes Use the provided DRC return bags and plastic ties in boxes containing scorable materials. The boxes used to deliver testing materials and the additional boxes included in the district shipment should be used when returning materials. Materials must be separated by testing program and the correct program-specific DRC return labels must be affixed to flap A. When applicable, UPS Return Service labels must be affixed to flap B. Do not make copies of UPS Return Service labels! Do not affix UPS labels to boxes of nonscorable materials picked up by Assessment Distribution Services (pickup 3 in April). Do NOT package materials for multiple schools in the same box, regardless of how few the materials. *Noted in TCM, pg 14

55 Agenda 55 Louisiana Believes Pre-Assessment of Readiness Spring Administration Coordination and Logistics PARCC Administration Accessibility and Accommodations Lunch Post Assessment of Readiness ACT Series Test Security Accountability Review

56 Basics of ELA and Math Assessments 56 Louisiana Believes Test Content Louisiana will administer PARCC assessments for English language arts (ELA) and math to students in grades 3 to 8 in spring 2015. These will be the same test forms as those taken by students in districts and states across the country and will include the same questions field tested with nearly 50,000 Louisiana students during spring 2014. The test details were originally communicated in the assessment guides released last March. Minor improvements were made based on field test feedback. Test Dates Phase 1 (Performance-Based Assessment): March 16 to 20 Phase 2 (End-of-Year Assessment): May 4 to 8 Students will take only one session (called “units”) per day. Updates Paper administration only: PARCC will be given only on paper for 2014-2015. Educators have urged the Department to take a patient approach to technology implementation, allowing dedicated focus on the test’s content for 2015. In 2016, Louisiana will implement technology-based tests. One fewer EOY ELA passage with questions: Louisiana and other states have shortened the ELA test by removing one passage per grade level. These changes are included in the updated assessment guides.updated assessment guides

57 Preparing for PARCC 57 Louisiana Believes In spring 2015, Louisiana will administer the PARCC assessments for English language arts and mathematics in grades 3 to 8. The following resources are available to assist educators: Weekly PARCC Office Hours Background: Dedicated time to answer educator questions related to the PARCC assessments When: Beginning November 20; held every Thursday at 11:00 a.m. and 4:00 p.m. Access: Join any of the PARCC webinars here.here. Key Administration Resources Available Assessment Guides 2014-15 Louisiana Assessment Calendar PARCC Accessibility and Accommodations Manual Quick Guide to Accessibility and Accommodations Frequently Asked Questions Document Assessment Month-by-Month Checklist *New Assessment Month-by-Month Checklist Parental Supports *New Parental Supports Read Aloud Decision Making *New Read Aloud Decision Making Personal Needs Profile Decision Making *New Personal Needs Profile Decision Making PARCC Practice Tests and Guidance *NEW PARCC Practice Tests and Guidance

58 Top Administrative Questions 58 Louisiana Believes Because we will be using DRC as our testing vendor for PARCC, much of the coordination of the assessments is very similar to LEAP and iLEAP in past years. However, there are few key administrative shifts from prior years that are important for planning. In pairs, use the resources available on the tables (assessment guides and PARCC FAQ) to locate answers to the following questions. 1.Will the PARCC assessments be timed? 2.What calculators can students use on the PARCC assessment? 3.What resources will be available to students when writing? 4.Which students are eligible for read aloud? 5.When will scores be available?

59 Scheduling for the PBA Assessment 59 Louisiana Believes Students will take one unit/session per day as defined above Maximum times allowed are included in the schedule Make-up days are allowed on March 23 rd and 24 th

60 Scheduling for the EOY Assessment 60 Louisiana Believes Students will take one unit/session per day as defined above Maximum times allowed are included in the schedule Additional make-up days are available on May 11 th and 12 th

61 Consumable Test Booklets 61 Louisiana Believes Students at every grade level will be using consumable test booklets. Students will be able to underline in passages and questions within the consumable test booklet and use non-carbon yellow highlighters in the text of the passages and questions. Multiple Choice items have four options. Students will shade the bubble of the correct answer. Multiple Select items have more than four options. Students will shade each bubble that corresponds to a correct answer. The number correct will vary from item to item. Multiple Choice Multiple Select

62 Math Administration 62 Louisiana Believes Students are allowed scratch paper (blank, lined, or graph). Math reference sheets and tools will be available as appropriate for specific grade levels. Items with potential fractional answers will be presented in Multiple Choice or Multiple Select format. Students will use grids for fill-in-the-blank items as shown below. Fill-in-the-Blank Grids

63 Calculator Policy 63 Louisiana Believes The table below outlines which students may use which calculators on calculator and non- calculator sections of the test. Calculators are available for purchase through state contracts.state contracts When selecting calculator usage as an accommodation IAP and IEP teams should utilize the guidance in the PARCC Accessibility and Accommodations Manual.PARCC Accessibility and Accommodations Manual Grade LevelNon-accommodated StudentsAccommodated Students Grades 3-5  No calculator usage allowed  Four function calculators with only percent and square root  For the entire assessment Grades 6-7  Four function calculators with only percent and square root  For the calculator portion of the assessment  Four function calculators with only percent and square root  For the entire assessment Grade 8  Scientific calculators  For the calculator portion of the assessment  Scientific calculators  For the entire assessment

64 ELA Administration 64 Louisiana Believes Students will be provided blank paper (blank, lined, or graph) by the test administrator on which to do their planning. There is only space for the student’s final written response in the test booklet. Students will not provided with a Writer’s Checklist or a rough draft page, beyond the blank paper provided. Students will not be allowed to use dictionaries and thesauruses on any part of the test. However, the scoring of the written responses takes into account the absence of resources and the time constraints of each task.

65 Preidentified Consumable Test Booklets 65 Louisiana Believes Consumable test booklets: All testers receive one consumable test booklet per content area for each testing phase. The label box is preprinted with the following information: first and last name, gender, DOB, bar code, precode number, district and school names and codes, and last four digits of SSN/state ID number. A Spanish version of Mathematics will be available for both phases through additional materials requests only. *New

66 Spanish Consumable Test Booklets 66 Louisiana Believes Consumable test booklets: One Spanish version Mathematics consumable test booklet for each testing phase. Available through an additional materials request using form available in eDIRECT The label box is not preprinted and will require a bar-code label. *Information for ordering additional materials included in Key Dates and Monthly Checklist

67 Annotating in the Consumable Test Booklet 67 Louisiana Believes In the consumable test booklets students will be able to: Use yellow non-carbon highlighters in the text and questions Make annotation and underline text of the assessment with their pencil Annotate in the questions and answer choices with their pencil while using caution around actual bubbles and answer grids Stray pencil marks in and around the actual bubbles could interfere with scoring of the document. Underlining, crossing out, or marking up bubbles or answer grids in any way other than to darken the circles for their responses are considered stray marks.

68 Phase 1 (PBA) District Materials Retained for Phase 2 (EOY) 68 Louisiana Believes The District Test Coordinator should retain the following materials for use in Phase 2 (EOY) testing: Unused resealable plastic bags for nonpublic school students’ scorable consumable test booklets (grades 4 and 8 only) Unused bar-code labels for site codes 998 and 999 Unused unscorable document labels Unused DRC return labels (goldenrod and white) Unused DRC return bags and plastic ties Unused UPS Return Service labels Test Coordinators Manual

69 Phase 1 (PBA) School Materials Retained for Phase 2 (EOY) 69 Louisiana Believes The School Test Coordinator should retain the following materials for use in Phase 2 (EOY) testing: Student/label rosters Unused resealable plastic bags for approved home study program students’ consumable test booklets (all grades) Unused bar-code labels Unused DRC return labels (goldenrod and white) Unused DRC return bags Return envelopes for district office items Test Coordinators Manual and Test Administration Manuals Unmarked Mathematics Reference Sheets Unmarked rulers Protractors

70 Large Print and Braille Reminder 70 Louisiana Believes All large-print and braille responses must be transferred to a scorable consumable test booklet according to instructions provided. Reminder stickers about transferring responses have been placed on all large-print and braille booklets. Security checklists should be used to monitor which booklets require transferred answers. Large-print test booklets look like a consumable test booklet; however, these booklets are not scannable or scorable. All Large-print and braille test materials ordered in Phase 1 (PBA) will be automatically ordered for Phase 2 (EOY).

71 General Packing Instructions 71 Louisiana Believes Use the provided DRC return bags and plastic ties in boxes containing scorable materials. The boxes used to deliver testing materials and the additional boxes included in the district shipment should be used when returning materials. Large-print boxes must be used for the return of large-print materials. UPS Return Service labels must be affixed to flap B. Do not make copies of UPS Return Service labels! Do NOT package materials for multiple schools in the same box, regardless of how few the materials.

72 Phase 1 (PBA) Testers During Phase 2 72 Louisiana Believes Phase 1 testing during Phase 2 must be approved by LDOE after consideration of appropriate documentation. Testing must take place during the makeup period of the Phase 2 (EOY) administration in May. Must fit one of the following extenuating circumstances: Illness, with absence inclusive of all testing and makeup dates. Request must be accompanied by doctor’s letter. Transfer/New Student who enrolled after March 20, 2015, and did not test March 16–20 in another Louisiana public school. Appropriate documentation must be sent to LDOE for permission to be granted. DRC will not send Phase 1 (PBA) materials to the district without approval from LDOE. Phase 1 (PBA) materials requests must be placed by April 24, 2015. Phase 1 (PBA) materials must be returned to DRC in pickup 2 on May 14 and must be boxed separately from Phase 2 (EOY) materials.

73 Phase 2 (EOY) Preidentified Labels 73 Louisiana Believes Phase 2 (EOY) preidentified labels will be provided for students who tested on Phase 1 (PBA) hand-coded documents including the Spanish math tests. Pink: Mathematics Ivory: ELA Demographic information hand coded on the Phase 1 (PBA) consumable test booklet appears on the Phase 2 preidentified label. Do not correct errors on Phase 2 (EOY) preidentified labels. Phase 2 (EOY) preidentified labels must be affixed to consumable test booklets for students who are not testing, and an accountability code (if applicable) should be hand coded on page 2 of the consumable test booklets. ALIGN TOP OF LABEL LASTNAME, FIRSTNAME GRADE: 4 GENDER: F DOB:MM/DD/YYYY STATE ID: XXXXX9999 PHASE 1 AD SEC.#: 41259415 │ ││││││││││││││││ │││││││││││ ││││││││││││ ││││││││││││ ││││││││││││ ││││││││││││ P510659 3999999 04 001 Pelican Parish 002 Egret Elementary School PARCC SPR 2015

74 Agenda 74 Louisiana Believes Pre-Assessment of Readiness Spring Administration Coordination and Logistics PARCC Administration Accessibility and Accommodations Lunch Post Assessment of Readiness ACT Series Test Security Accountability Review

75 Planning for Accessibility and Accommodations 75 Louisiana Believes The documents below define the accessibility and accommodations features to be used by students on the state assessments. All documentation of accessibility and accommodations must be made 30 calendar days prior to the assessment window. DocumentLocationPopulationContent Individualized Education Program (IEP) Special Education Reporting (SER) Special Education Students Accessibility Features and Accommodations Individual Accommodation Plan (IAP) Assessment Library504 StudentsAccessibility Features and Accommodations Limited English Proficient Accommodations Checklist (LEP Form) Assessment LibraryEnglish Language Learners Accessibility Features and Accommodations (updated form available) Personal Needs Profile (PNP) Assessment LibraryAll students requiring additional support without IEP, IAP or LEP plans in place Accessibility Features for PARCC assessments only Unique Accommodations Form SER and Assessment LibraryAssessment Library Special Education, 504, and LEP Students Accommodations

76 Students with Disabilities 76 Louisiana Believes IEP Form The updated IEP form is available in SER. Additional edits have been made to the form based on PARCC updates and district feedback. The IEP form includes paper and online accommodations, as IEPs are valid for one year. IEP teams should use the PARCC Accessibility and Accommodations Manual for guidance in making selections for PARCC assessments.PARCC Accessibility and Accommodations Manual IAP Form The updated IAP form is available in the Assessment Library.Assessment Library For IAPs completed on the previous form, districts and/or schools should review to ensure alignment with available accessibility and accommodations on the PARCC assessments. If accommodations are already aligned, then no changes are required. The temporary IAP form for students requiring temporary accommodations (e.g. broken arm) will also be available in the Assessment Library. IAP teams should use the PARCC Accessibility and Accommodations Manual for guidance in making selections.PARCC Accessibility and Accommodations Manual.

77 English Language Learners 77 Louisiana Believes LEP Accommodations Checklist Form The Limited English Proficient (LEP) Accommodations Checklist has been updated to include the Spanish form in math in grades 3-8 for the PARCC assessment.Limited English Proficient (LEP) Accommodations Checklist For LEP Checklists completed on the previous form, districts and/or schools should review to ensure alignment with available accessibility and accommodations on the PARCC assessments. If there are no changes needed, then it is not necessary to complete another form. School-level teams should use the PARCC Accessibility and Accommodations Manual for guidance in decisions concerning accessibility and accommodations. This manual includes guidance on using English proficiency levels in determining most appropriate supports.PARCC Accessibility and Accommodations Manual

78 Unique Accommodations 78 Louisiana Believes Unique Accommodations Form The Unique Accommodations Form is available in SER and in the Assessment Library.Unique Accommodations Form Unique accommodations require approval for use on any state assessment and should be submitted through assessment@la.gov.assessment@la.gov *See the Quick Guide to Accessibility and Accommodations and PARCC Accessibility and Accommodations Manual for more information.Quick Guide to Accessibility and Accommodations PARCC Accessibility and Accommodations Manual for more information.

79 PARCC Accessibility Features for All Students 79 Louisiana Believes Accessibility Features Accessibility Features are available to all students and increase access without subverting the purpose of the PARCC assessments. Some of these features must be predetermined and documented on IEP, IAP, LEP, or PNP forms. All forms for accommodations and accessibility features should be completed at least 30 days prior to the assessment window. Additional guidance is available in the Personal Needs Profile Decision Making WebinarPersonal Needs Profile Decision Making Webinar *Requires documentation on a PNP, IEP, IAP, or LEP form prior to the assessment window Accessibility Feature Auditory Aids (e.g., noise buffer, amplification)* Magnification Device*Small Group Testing* General Administrations Directions Clarified Read Aloud for the Math Assessment (Text to Speech or Human Reader)* Specialized Furniture or Equipment* Individual Testing*Redirect Student to the TestVisual Aids* (e.g., line reader, color overlay)

80 PARCC Read Aloud 80 Louisiana Believes Read Aloud on the Math Assessment: Available to all students and should be indicated on the IEP, IAP, LEP, or PNP form Read Aloud on the ELA Assessment: Includes read aloud of the entire ELA assessment Student performance reports will be noted as receiving the accommodation Available to students with IEP and IAP accommodations that meet the following criteria: Blindness or a visual impairment and has not learned (or is unable to use) braille; A disability that severely limits or prevents him/her from accessing printed text, even after varied and repeated attempts to teach the student to do so (e.g., student is unable to decode printed text or read fluently); Deafness or a hearing impairment and is severely limited or prevented from decoding text due to a documented history of early and prolonged language deprivation Additional Resource: Read Aloud Decision Making Webinar *See the PARCC Accessibility and Accommodations Manual for more information.PARCC Accessibility and Accommodations Manual for more information.

81 Agenda 81 Louisiana Believes Pre-Assessment of Readiness Spring Administration Coordination and Logistics PARCC Administration Accessibility and Accommodations Lunch Post Assessment of Readiness ACT Series Test Security Accountability Review

82 Agenda 82 Louisiana Believes Assessment of Readiness Spring Administration Coordination and Logistics PARCC Administration Accessibility and Accommodations Lunch Post Assessment of Readiness ACT Series Test Security Accountability Review

83 Assessment Checklist Louisiana Believes High Priority January Actions Use assessment guides to ensure every teacher understands content and structure of the assessments (alternate assessment guides available here)assessment guides here Identify total number of IEP, IAP, PNP, and LEP documents requiring either creation or amendments and track progress toward completion by Feb 13 for PARCC Share regularly the PARCC FAQ (regularly updated with questions and answers from educators)PARCC FAQ Ensure teachers, principals, and district leaders participate in PARCC Office Hours each Thursday at 11 and 4PARCC Office Hours Ensure the appropriate number (and type) of calculators are available for each grade level. Order additional, if necessary, using state contractsstate contracts For each of the high priority actions, answer the following: For areas that are “On track” note, what has led to readiness? For areas that are “Off track”, why are they off track and how are you ensuring schools get back on track? For areas that are marked “I don’t know”, how are you going to secure this information?

84 Accessibility and Accommodations 84 Louisiana Believes Identify total number of IEP, IAP, PNP, and LEP documents requiring either creation or amendments and track progress toward completion by Feb 13 for PARCC If your schools are on track, what led to their readiness? If your schools are off track, why? And how will they get back on track? If you don’t know, how are you going to find out?

85 PARCC Resources 85 Louisiana Believes Use assessment guides to ensure every teacher understands content and structure of the assessments (alternate assessment guides available here)assessment guides here Share regularly the PARCC FAQ (regularly updated with questions and answers from educators)PARCC FAQ Ensure teachers, principals, and district leaders participate in PARCC Office Hours each Thursday at 11 and 4PARCC Office Hours If your schools are on track, what led to their readiness? If your schools are off track, why? And how will they get back on track? If you don’t know, how are you going to find out?

86 PARCC Calculators 86 Louisiana Believes Ensure the appropriate number (and type) of calculators are available for each grade level. Order additional, if necessary, using state contractsstate contracts If your schools are on track, what led to their readiness? If your schools are off track, why? And how will they get back on track? If you don’t know, how are you going to find out?

87 Agenda 87 Louisiana Believes Pre-Assessment of Readiness Spring Administration Coordination and Logistics PARCC Administration Accessibility and Accommodations Lunch Post Assessment of Readiness ACT Series Test Security Accountability Review

88 ACT and WorkKeys Administration Resources 88 Louisiana Believes ACT’s Louisiana testing site is available here. Prior to the assessment dates all district and school coordinators and administrators should complete the appropriate online training available through the testing site.here The testing site includes: Test dates Checklist of dates Test site establishment Manuals and supplements Training Accommodations information Score reporting information

89 ACT and WorkKeys (PBT) Trainings 89 Louisiana Believes Test coordinators and administrators should review the administration manuals and then view all training snippets. The training snippets cover all steps of test administration, such as: planning and preparing for testing identifying and training room supervisors and proctors receipt and check-in of secure test materials tips for a successful test administration administering the test procedures for return of all materials Take the following steps to view training snippets: 1. Go to: http://www.act.org/aap/louisiana/act.htmlhttp://www.act.org/aap/louisiana/act.html 2. Click on the “Training” heading. 3. Click on the “Test Administration Training” link. 4. Select your city, and school. 5. Enter your first and last name and click on the Next button. Note: Use Internet Explorer 9 or later, Safari 5.1 or later, or Google Chrome 17 or later to view the snippets

90 ACT Q & A Session 90 Louisiana Believes To register for a Q&A session, go to the appropriate URL from the table below by the Friday prior to the session date. Registration is confirmed by email. A reminder email 24 hours prior to the Q&A session start time will include a link to join the session and a number to call for audio. Contacting ACT: If you have questions, you may: Contact ACT electronically via the Contact Us web page at http://www.act.org/aap/state/contact.html http://www.act.org/aap/state/contact.html Call 800.553.6244, ext. 2800 with standard time questions Call 800.553.6244, ext. 1788 with accommodations questions, or email specific questions to ACTStateAccoms@act.org ACTStateAccoms@act.org DateTimeRegistration URL Thursday, Jan 2910:00 amhttps://act.ilinc.com/register/fbfyvck Tuesday, Feb 310:00 amhttps://act.ilinc.com/register/kfpbjkt

91 Online WorkKeys 91 Louisiana Believes Districts already testing in online testing realms should continue to test in their online testing realms. Districts that notified LDOE through the Cooperative Endeavor Agreement process that they wished to test online will received additional information and access to online testing realms by February 1. Additional online training will be available for new online users in the last week of February. Districts will be notified of link and available dates and times by February 1.

92 EXPLORE and PLAN Administration Resources 92 Louisiana Believes The EXPLORE and PLAN Louisiana testing site is available herehere The testing site includes: Milestone schedule Manuals and documents Score reporting information

93 Agenda 93 Louisiana Believes Pre-Assessment of Readiness Spring Administration Coordination and Logistics PARCC Administration Accessibility and Accommodations Lunch Post Assessment of Readiness ACT Series Test Security Accountability Review

94 Test Security: Testing Irregularities 94 Louisiana Believes Testing Irregularities: A testing irregularity is any incident in test handling or administration that leads to a question regarding the security of the test or the accuracy of the test data. All testing irregularities must be reported in writing to the District Test Coordinator, who must then send the written reports to the LDOE. This is in addition to School Test Coordinators submitting Void Notification forms and District Test Coordinators submitting Void Verification forms. School Test Coordinators are responsible for locating any materials reported as missing by the testing vendor. Unresolved instances are reported to the LDOE, and district superintendents are notified to take further action. Principals are required to sign each School Test Coordinator’s Oath of Security and Confidentiality Statement after testing is completed, ensuring that security and test administration procedures were followed. (See page vii.)

95 Test Security: Storage 95 Louisiana Believes Locked, Secure Storage Area An area for secure storage of materials must be designated at both district and school facilities. This area must be kept locked, and access to the area must be limited to test coordinators and a minimal number of other persons who are fully trained in test security policies and procedures and who require access to the area while secure test materials are being stored. Starting with the 2014–2015 school year, procedures to code testing materials at no more than two secure central locations and to house the testing materials at the central locations until no more than three working days prior to test administration, to the extent practicable. *New

96 Test Security: Access 96 Louisiana Believes Test Administration Manuals must be distributed before testing to allow test administrators time to become familiar with directions for correctly administering the test. They are encouraged to mark in the manuals. Test administrators administering human read aloud on the PARCC assessments may be permitted to view the test materials no more than 2 days prior to the assessment. No one other than those test administrators administering human read aloud is to have the opportunity to view any test item at any time except the student during the test and test administrators providing the accommodations Tests Read Aloud, Communication Assistance, Answers Recorded, Braille, or Transferred Answers. That includes discussion of test items after testing.

97 Test Security: Access (cont’d) 97 Louisiana Believes The School Test Coordinator should distribute the appropriate test booklets and answer documents to test administrators each morning of test administration. The School Test Coordinator must collect test booklets and answer documents and other secure materials and store them in the locked, secure storage area during any extended break. To ensure test security during any assessment breaks, students who have not completed the previous sessions should be allowed time during the break to complete them. The School Test Coordinator must also collect and verify the return of all test booklets, answer documents, and other secure materials immediately after testing is completed each day and return them to the locked, secure storage area.

98 Violations of Test Security (cont’d) 98 Louisiana Believes The LDE considers it a violation of test security for any person to do any of the following: administer tests in a manner that that would give examinees an unfair advantage or disadvantage; give examinees access to test questions prior to testing; examine any test item at any time (except for test administrators while providing certain accommodations); at any time reproduce or discuss all or part of any secure materials; coach examinees in any manner during testing or alter or interfere with examinees’ responses in any manner; provide answers to students in any manner during the test; administer published parallel, previously administered, or current forms of any statewide assessment... as a practice test or study guide (does not include LDE or PARCC released items.);

99 Violations of Test Security (cont’d) 99 Louisiana Believes Fail to account for and secure test materials before, during, or after testing; conduct testing in environments that differ from the usual classroom environment without prior written permission from the LDE; fail to report any testing irregularities; or participate in, direct, aid, counsel, assist in, encourage, or fail to report any of the acts prohibited in this section. (Bulletin 118)

100 ACT Test Security Reminders 100 Louisiana Believes ACT Cell Phone Policy If they find a student brought a timer, cell phone, media player, or any other electronic device into the test room, or it was used during a break, the student will be dismissed, the device may be confiscated, and the answer document will not be scored. Monitors for ACT Testing Only ACT observers or LDOE monitors with an ACT authorization letter are allowed to monitor ACT testing.

101 Certification and Violation of Test Security 101 Louisiana Believes BESE Bulletin 746 states “A Louisiana teaching or educational leadership certificate shall be suspended and revoked” and requires that an “LEA: 1.conducts an investigation into the allegations of cheating; 2.gathers sufficient evidence to confirm the cheating was facilitated by the employee; 3.dismisses the employee as a result of this offense; 4.notifies the department that the individual has been dismissed for this reason; and 5.provides evidence to justify the termination.”

102 Voiding Student Tests: Test Administrator 102 Louisiana Believes Student tests should be voided if there is an instance of cheating or administrative error— whether by a student or by anyone else. In the case of student cheating or administrative error: The test administrator should give the School Test Coordinator a written account of the incident, with any available additional documentation, including the lithocode number of the answer document (see next column) and the content area to be voided. not write or mark on the answer document. not erase the TA number coded by the student on page 1 of the answer document. place the answer document with other used answer documents for return to the School Test Coordinator.

103 Voiding Student Tests: School Test Coordinator 103 Louisiana Believes The School Test Coordinator should not write or mark on the answer document. place the voided answer documents with other used answer documents for return to the District Test Coordinator. convene a school-level test security committee consisting at a minimum of the principal, the School Test Coordinator, and the test administrator to determine whether a test should be voided. complete the Void Notification form. (Photocopy as needed. Include the student’s nine- digit SSN/State ID Number.) by the date designated by the District Test Coordinator, notify the District Test Coordinator of any voided test. The Void Notification form must be accompanied by an account of the incident written on school letterhead stationery, signed by the principal and the School Test Coordinator.

104 Voiding Student Tests: District Test Coordinator 104 Louisiana Believes The District Test Coordinator should not affix unscorable document labels to the answer documents. complete the Void Verification form, located in the District Test Coordinator Materials binder provided by DRC and also available at https://la.drcedirect.comhttps://la.drcedirect.com securely e-mail the Void Verification form and Void Notification forms to LDOE at assessment@la.gov. assessment@la.gov mail the original Void Verification form and Void Notification forms along with a copy of the School Test Coordinators’ letters requesting the voided tests, to: Louisiana Department of Education, Attention: Test Security, P.O. Box 94064, Baton Rouge, LA 70804-9064 mail documentation of any other testing irregularities All suspected instances of cheating should be reported to the District Test Coordinator for further investigation. Coordinators should contact the Department as needed for guidance in this process.

105 Reporting Test Security Issues 105 Louisiana Believes Any test security issues may also be reported directly to the Department by: Calling 225.342.8681 Emailing assessment@la.gov

106 Agenda 106 Louisiana Believes Pre-Assessment of Readiness Spring Administration Coordination and Logistics PARCC Administration Accessibility and Accommodations Lunch Post Assessment of Readiness ACT Series Test Security Accountability Review

107 K-8 School Performance Scores Grade ConfigurationPerformance K-7 (Elementary)100% assessments + Progress Points K-8, 7-8 (Middle) 95% assessments + 5% (dropout/credit accumulation index) + Progress Points

108 K-8 School SPS: Assessments (slide 1 of 3) 108 Louisiana Believes Purpose Louisiana students in grades 3-8 take assessments in ELA, math, science and social studies so as to assess whether each student gained the knowledge and skills reflected in the standards of that grade and subject. Accountability PARCC Achievement Levels LEAP/iLEAP Achievement Level LAA 1 Achievement Level Assessment Index Points Per Student 5AdvancedExceeds Standard150 4Mastery----125 3Basic (Proficient)Meets Standard100 2 or 1Approaching Basic/Unsatisfactory (Non-proficient) Working Towards Standard 0

109 K-8 School SPS: Dropout/Credit Accumulation Index (DCAI) (slide 2 of 3) 109 Louisiana Believes Purpose Schools with 8 th grade earn points for the number of credits students accumulate by the end of 9 th grade or Transitional 9 th grade. This encourages successful transition to high school, as well as access to Carnegie credits in middle school. Accountability Calculated for schools that include Grade 8 Points based on number of Carnegie Credits earned through the end of 9 th grade (and transitional 9 th, where applicable) To count toward DCAI, students must be full academic year in 8 th and 9 th grade (or transitional 9 th, where applicable), if earning Carnegie credits Students transferring districts between 8 th and 9 th grade are still eligible to earn points for DCAI Carnegie Course Credits DCAI Points Per Student 6150 5.5125 5100 4.575 450 3.525 3 or less0 3 rd year 8 th grade student 0 Dropout0

110 K-8 School SPS: Progress Points (slide 3 of 3) 110 Louisiana Believes Progress Points Schools may earn up to 10 progress points for previously non-proficient students who exceed their expected score. Eligible Students: ConsiderationPolicy Eligible StudentsSchool must have 10+ students with school-level VAM scores who were non- proficient in prior year in math, ELA, or both Required Success RateSchools must have more than 50% of the eligible students exceed their expected score in math, ELA, or both RewardSchools will receive.1 for students scoring Unsatisfactory in prior year and.05 for students scoring Approaching Basic in prior year who exceed expectations in current year Prior Year (2013-14): Non-proficient (Scored Unsatisfactory or Approaching Basic in ELA, math or both) Current Year (2014-15): Proficient Assessment Index points: YES Progress points: YES Current Year (2014-15): Non-proficient Assessment Index points: NO Progress points: YES

111 9-12 School Performance Scores Performance 25% ACT + 25% EOC + 25% Cohort Graduation Rate + 25% Strength of Diploma + Progress Points

112 High School SPS: EOC Exams (slide 1 of 5) 112 Louisiana Believes Purpose The End-Of-Course (EOC) exams assess whether students have mastered the standards of various high school core subjects. Tests EOC exams are required in Algebra I, Geometry, English II, English III, Biology, and U.S. History. Accountability EOC Score/LevelPoints Earned Per Test Excellent150 points Good (Proficient)100 points Fair or Needs Improvement (Non-proficient) 0 points

113 High School SPS: ACT (slide 2 of 5) 113 Louisiana Believes Purpose All Louisiana 11 th graders take the ACT, a nationally recognized measure of college and career readiness. Accountability Schools earn points for the highest composite score earned by a student through the April testing date of their senior year. NOTE: Beginning in 2015-16, the ACT Index will include students’ highest score on either the ACT or the WorkKEYS. Starting in 2014- 15, the LDOE will fund WorkKEYS assessments for juniors on the Career diploma. ACT Composite ScorePoints Earned Per Student 36150.4 points (maximum) 27 (TOPS Honors)125.2 25119.6 23 (TOPS Performance)114 20 (TOPS Opportunity)105.6 18100.0 17 or below0 points

114 High School SPS: Graduation Rate (slide 3 of 5) 114 Louisiana Believes Purpose The cohort graduation rate measures our base expectation, that students who enter 9 th grade will graduate four years later. Accountability Inclusion: All 9 th graders who enter a graduation cohort are included in calculations of the cohort graduation rate. Transitional 9 th : Students will enter into the first-time ninth grade cohort in the year that follows the transitional 9 th grade. If students in transitional 9 th dropout, they will be included as dropout in cohort graduation rate calculations. Calculation The cohort graduation rate is calculated in the following manner: Cohort Graduation Rate (CGR)Formula 0 to 60 percent grad rateCGR x 1.166667 61 to 100 percent grad rate(CGR x 2.0) - 50

115 High School SPS: Strength of Diploma (slide 4 of 5) 115 Louisiana Believes Purpose The graduation index measures the strength of the diploma earned by each 12 th grader. Accountability Schools earn points for graduates in the following manner (2014 graduates):

116 High School SPS: Progress Points (slide 5 of 5) 116 Louisiana Believes Accountability High schools may earn up to 10 progress points for non-proficient students who score at the top of the expected score range or higher on the PLAN and/or ACT. *High school progress points are currently under review based on district and school feedback.

117 Steady Growth Toward the Baseline Year 117 Louisiana Believes

118 Moving Toward 2025 118 As we continue giving educators time to learn the new expectations and adjust their practice, BESE approved a series of policies to support educator and student learning. School accountability. Letter grade distributions will remain the same from 2013 to 2014 and 2015. During the two year transition, any school or district that maintained or improved its annual performance score will not experience a decrease in its current letter grade. As in any other year, if a school improves, the performance score and letter grade may go up. Teacher accountability. For 2014 and 2015, the state will not produce “value-added data” because there will be no baseline from which to calculate. Compass policies will remain in effect, but student learning scores will not need to be based on value-added data. Student accountability. In 2014 and 2015, the state will maintain current 4 th grade policy but allow districts to issue waivers for students demonstrating readiness to progress. The state will shift the 8 th grade retention standard to be a remedial standard and require that remediation take place on the high school campus in a “transitional 9 th grade” year. For more information on the transition policies, click here.here Louisiana Believes

119 Resources Accountability Resources Now available in the Accountability Library are 2014-15 accountability resources for district and school leaders to use in understanding and sharing information related to accountability. Districts should ensure leaders are aware of and are using these tools. The newly available resources include: 2014-15 Accountability Overview K-8 Progress Points Fact Sheet Jump Start Fact Sheet Policy Guidance on Transitional 9 th and High School Planning Transitional 9 th grade Guide: This guide is designed to help district identify, plan, and improve the academic achievement of struggling 8 th grade students. Transitional 9 th grade Guide High School Guide: This guide is designed to help counselors and school staff plan the pathways and goals for all students. High School Guide 119 Louisiana Believes

120 Coding Assessments for Accountability 120 Louisiana Believes Codes 01 through 37 and code 97 are for students who have exited the school or grade (for code 15) Codes 80 through 99 are for students who are enrolled in school and: Receive the wrong kind of test Have a doctor’s letter explaining that the student was too medically fragile to test or had medical emergency for all days of testing, including make-up dates Limited English Proficient Students: All LEP students are expected to test. Code 81 can be applied to the tests of LEP students who have been enrolled in U.S. school less than one year. LEP students must take the test even though code 81 is applied. They must provide responses. LEP status is verified through SIS. Students will receive scores of zero if they are not properly identified in SIS.

121 Phase 1/Phase 2: Different Sites in Same District 121 Louisiana Believes Student took Phase 1 at School A Student took Phase 2 at School B Student score counts where student was enrolled on February 1

122 Partial Tests 122 Louisiana Believes Student took Phase 1 Student did not take Phase 2 With accountability code, student score is not counted.

123 Next Steps 123 Louisiana Believes For more information, contact assessment@la.gov. Next monthly call: February 3, 2015assessment@la.gov TaskKey Dates Deadline to order additional materials for LAA 1 and ELDAJan 27 ACT test administration Q&A sessionJan 29 Redeliver training to school test coordinatorsPrior to assessment windows Identify total number of IEP, IAP, PNP, and LEP documents requiring either creation or amendments and track progress toward completion Feb 13 for PARCC Share PARCC FAQ, Office Hours, Assessment Guides, practice tests and wrap around support materialsPARCC FAQOffice HoursAssessment Guidespractice tests and wrap around support materials Ensure the appropriate number (and type) of calculators are available for each grade level. Order additional, if necessary, using state contractsstate contracts


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