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Welcome! Marion County Inspector Training 2008 General Election.

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Presentation on theme: "Welcome! Marion County Inspector Training 2008 General Election."— Presentation transcript:

1 Welcome! Marion County Inspector Training 2008 General Election

2 Questions on Election Day? Call Agenda Before Election Day Opening the Polls Receiving Voters Closing the Polls Review and Reminders

3 Questions on Election Day? Call Before Election Day Attend Training Review Materials Pick up Supplies on Saturday, November 1 Call other Poll Workers Call Polling Site Before Election Day

4 Questions on Election Day? Call Review Materials Tools are for reference, not memorization –Inspector Binder (found in your Poll Kit) –Election Day Handbook (found in your Poll Kit) –Inspector Training Materials Additional airings of training video –WCTY Channel 16 and Government TV 2 –Streaming video at

5 Questions on Election Day? Call Supply Pick Up –Saturday, Nov. 1, 2008; 11 a.m. to 4 p.m. –Inspectors MUST pick up their supplies Saturday Supplies Include: –Poll Kit Inspector Binder, envelopes, posters, tape, etc. Can be opened before Election Day –Ballot Case Ballots, PEB, Poll Book Sealed; CANNOT be opened before Election Day –List of Poll Workers

6 Questions on Election Day? Call Regional Locations CENTER - (including wards 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 23, 25, 30) –IPS #15 (Gymnasium), 2302 East Michigan Street NORTHEAST - Lawrence, Washington (including wards 20, 21, 22, 27, 31) –Heritage Christian School (Gymnasium), 6401 E. 75th Street SOUTHEAST - Center Outside, Perry, Franklin, Warren (including wards 18, 26, 28) –Arlington Elementary School (Gymnasium), 5814 S. Arlington Ave WEST - Decatur, Pike, Wayne (including wards 19, 24, 29, 32) –Chapelwood Elementary School (Cafeteria), 1129 N. Girls School Road

7 Questions on Election Day? Call Please call your Clerks and Judges prior to Election Day –Contact info received at supply pick up Remind them to… –Arrive at 5 a.m. –Bring their lunch Be sure to leave your contact information in case they have an emergency Call Poll Workers

8 Questions on Election Day? Call Call your polling location prior to Election Day –Ask if you can set up the night before Hang ALL posters, move tables, etc. Do NOT plug in or turn on your voting equipment! –Confirm building will be unlocked by 5 a.m. on Election Day In some cases, keys will be provided to you before Election Day. Call Election Board ( ) to confirm. –Ask where voting equipment is located in building Call Polling Location

9 Questions on Election Day? Call Opening the Polls Precinct Staffing Preparing for Voters Room Set Up and Layout Setting up Voting Equipment

10 Questions on Election Day? Call Precinct Staffing Up to five poll workers per precinct: –Inspector –Two Judges –Two Clerks Election Board and county Democratic party are responsible for assigning Inspectors Two major political parties are responsible for assigning Judges and Clerks Clerks and Judges may work a half day –Inspectors must work a full day

11 Questions on Election Day? Call Precinct Election Board Made up of three members: –One Inspector “Boss” of the precinct Checks photo ID Issues challenges –Two Judges, one from each major political party Checks photo ID Issues challenges Assists voters with disabilities Ensures the election runs smoothly Votes on precinct issues that may arise

12 Questions on Election Day? Call Other Precinct Officials Poll Clerks –“Ballot Control” –Manage the Poll Book –Initial ballots –Determine ballot style –Hand out ballots –Perform signature counts

13 Questions on Election Day? Call Preparing for Voters Arrive at 5 a.m.! Set up a chute up extending 50 feet out from the entrance to the room where people vote –No campaigning (leaflets, palm cards, posters, etc.) in chute Set up room Other administrative duties –Sign Oaths and Affidavits (found in the Inspector Binder) –Inventory and sort supplies –Pass out credentials to poll workers –Ask Clerks to prepare the Poll Book by adding alphabet tabs (found in the zipper pack of Inspector Binder)

14 Questions on Election Day? Call Room Set Up and Layout Physical Set Up of Room –Hang posters (found in Poll Kit)* Sample ballots, Voters Bill of Rights and voting instructions should be posted at polling place entrance and by each voting booth –Arrange tables and chairs* –Assemble voting booths* –Assemble accessibility items* –Establish voter accessibility station* May consider designating a confidential table for voters in wheelchairs or other accommodations –Place signs and accessibility items outside* –Assemble voting equipment –Initialize voting machines *can be done the night before. Do NOT plug in or turn on your voting equipment prior to the Election!

15 Questions on Election Day? Call Room Layout

16 Questions on Election Day? Call Inventory and Sort Supplies Key items in Poll Kit (white box): Poll Kit can be opened before Election Day –Seals –Bags –Provisional Ballot Kit –Signs –Ink pens –Magnifying glass –iVotronic headphones, if any –PEB reader, if any –Inspector Binder Instructions Forms Envelopes Machine keys Polling site contact information Credentials (badges) Secretary of State’s handbook Poll Book alphabet tabs Lanyards Oaths and Affidavits Seals

17 Questions on Election Day? Call Inventory and Sort Supplies It is ILLEGAL to open Ballot Case before Election Day Key items in Ballot Case: –Poll Book –Ballots –PEB, if any

18 Questions on Election Day? Call Setting Up Voting Equipment M-100 (optical scan ballot reader) iVotronic (touch screen machine)

19 Questions on Election Day? Call Why Two Machines? iVotronic –Federal law requires voting equipment with accessibility functions –iVotronic FIRST! iVotronic must be initialized before M-100, otherwise a technician will need to come to the polling site to correct the error Model 100 –Optically scans paper ballots –Commonly known as “M-100"

20 Questions on Election Day? Call In many cases, there will be two or more precincts at one location –Work as a team with other poll workers –Each precinct will have its own M-100 –Precincts share one iVotronic; tag on iVotronic indicates the precincts who share the machine Inspector of the “managing precinct” has the PEB and PEB reader –Managing precinct is precinct listed first on iVotronic tag –This Inspector MUST arrive by 5 a.m. –Set up and start the iVotronic first Sharing a Polling Site

21 Questions on Election Day? Call iVotronic Data Transfer PEB M-100 #2 M-100 #1 PEB in PEB Reader PEB Slot Election Information Flow

22 Questions on Election Day? Call Voting Equipment Setup Overview Physical Setup –Assemble iVotronic stand Technology “Boot Up” Order –Plug in iVotronic –Initialize iVotronic (place PEB in slot) –Plug in M-100 –Unpack and plug in PEB reader to M-100 –Initialize M-100 including PEB Reader and PEB –Print zero tape report from M-100 See ES & S iVotronic & M-100 Opening the Polls Posters for complete information

23 Questions on Election Day? Call PEB Slot Flash Card Port VOTE Button iVotronic

24 Questions on Election Day? Call Open carrying case Unfold booth legs Unwind cord - do NOT plug in yet Close case lid Turn unit over Insert legs Turn unit upright Open cover Lift top and side privacy Binders and snap sides into back cover Unsnap metal bar “kickstand” under iVotronic near top iVotronic Set Up See ES & S iVotronic & M-100 Opening the Polls Posters for complete information

25 Questions on Election Day? Call Connect power cable to terminal at top of iVotronic terminal Plug power cord into AC outlet Insert PEB into PEB slot Watch progress bar Confirm poll site on touchscreen When screen indicates, remove PEB and the terminal will finish opening Press the “Vote” button to exit and the iVotronic screen will go blank Proceed to M-100 PEB See ES & S iVotronic & M-100 Opening the Polls Posters for complete information iVotronic Set Up

26 Questions on Election Day? Call PEB Reader PEB Reader connects to M-100 to transfer iVotronic data from PEB to M-100 PEB Reader transfers data so the following can occur on M-100: –Zero Report can be printed –Results Tape can be printed –Tabulate and store votes PEB Reader

27 Questions on Election Day? Call PEB Reader Plug M-100

28 Questions on Election Day? Call Unlock control access panel and lower door (gold key) Remove lid Compare yellow seal to number found on back of ballot count card Insert power cord and thread to back left side of metal ballot box Slide scanner forward Connect power cord to back of M- 100 machine Slide scanner back without pinching cord Illinois Key See ES & S iVotronic & M-100 Opening the Polls Posters for complete information M-100 Set Up

29 Questions on Election Day? Call Plug power cord into wall outlet Check ballot compartments to confirm they are clear of contents, then close and lock Connect PEB reader cord to front of scanner Plug PEB Reader into AC outlet Open access panel to left of scanner Insert Red Illinois Key and turn to “Open/Close Polls” A message - “Open the Polls” - will appear on the M-100 Screen Press the button below “Yes” Turn key to “VOTE” when prompted Insert PEB into PEB Reader PEB Reader See ES & S iVotronic & M-100 Opening the Polls Posters for complete information M-100 Set Up

30 Questions on Election Day? Call Machine will beep and instruct you to connect PEB reader –You’ve already done this, so press the button under “continue” Zero tape should begin printing automatically if machines are properly set up (example on next slide) –Review and confirm all races show zero vote –Inspector and Judge(s) sign –File zero report in the correct envelope Remove PEB when screen reads: Insert ballot Disconnect PEB reader and store in ballot case Remove keys, close and lock control access panel door and secure keys Place voter privacy screen on top PEB  Machines are ready for voting See ES & S iVotronic & M-100 Opening the Polls Posters for complete information M-100 Set Up

31 Questions on Election Day? Call Inspector and Judge(s) must sign Zero Report Tape Zero Report Sample

32 Questions on Election Day? Call Problems with your voting equipment on Election day? –Continue voting. Use optical scan paper ballots and place in the uncounted ballot storage bin at the front of the M-100 –Call immediately Voting Equipment

33 33 Questions on Election Day? Call Receiving Voters Seven Steps at the Clerks’ Table Voter’s Photo ID Ballot Styles Using the Voting Equipment Provisional Ballots Voter Accessibility Absentee Ballots

34 34 Questions on Election Day? Call Seven Steps at the Clerks’ Table When a voter arrives, the Clerks… 1.Ask for and find voter’s name in the Poll Book (listed alphabetically by last name) 2.Check the voter’s photo ID –Determine if the voter must provide identification as a “First Time Voter” and note the ID presented in the Poll Book –Inspectors or Judges should perform this step 3.Allow voter to sign the Poll Book ONLY AFTER the ID is confirmed to be valid

35 35 Questions on Election Day? Call Look for the ballot split 5.Select the correct ballot to give to the voter 6.Initial the back of the ballot 7.Remind voter to follow instructions on the ballot Seven Steps at the Clerks’ Table Two sets of initials are required!

36 36 Questions on Election Day? Call Voter’s Photo ID Four Questions 1. Government Issued (federal and State of Indiana, including Indiana’s state-sponsored schools) 2. Photo Should be a reasonable likeness 3. Expiration Date 4. Name reasonably conforms with Poll Book For more information: –Page 17 in the Secretary of State’s Handbook –Inspector Binder contains Voter ID scenarios

37 37 Questions on Election Day? Call Voter’s Photo ID Government Issued –Federal and State of Indiana Military ID, passports OK Out-of-state licenses or ID do NOT work –State schools, like IU, Purdue or Ivy Tech OK Private schools like Butler or University of Indianapolis do NOT count

38 38 Questions on Election Day? Call Voter’s Photo ID Name reasonably conforms with Poll Book –The voter’s name on the photo ID must conform to the name of the voter registration card –People commonly use nicknames, middle names and initials as a substitute for their given first name –Examples that conform with “Robert John Crew” Robert John Crew Robert J. Crew Robert Crew R. John Crew R. J. Crew Bob John Crew Bob J. Crew Bob Crew John Crew J. Crew Conform does NOT mean match identically

39 39 Questions on Election Day? Call Sample Ballot

40 40 Questions on Election Day? Call Offices on the Ballot for Nov. ‘ General Election Ballot –Federal President (Vice Pres.), U.S. House of Representatives –State Governor (Lt. Gov.), Attorney General, Superintendent of Public Instruction, State Representative, State Senator, Circuit Court Judge and Superior Court Judge –Local County Treasurer, Surveyor and Coroner Township Advisory Board –Public Questions

41 41 Questions on Election Day? Call Ballot Styles Make Sure Voter Receives Correct Ballot Every precinct will be assigned one or more ballot styles Ballot style numbers are found in the upper right hand corner of the ballot To confirm you have the correct ballot, look for your ward and precinct on the back of the ballot TIP: Ask your Clerks to separate your ballots by style while you are preparing the polling site election morning.

42 42 Questions on Election Day? Call Ballot Styles: Split Precincts Some precincts may be ‘split,’ meaning boundaries for elected office divide the precinct –In the Poll Book, the split information is found underneath the box for the voter’s signature. Splits are denoted with an ‘A,’ ‘B’ or ‘C’ (see next slide for an example) –Look at the ballot key found in the Ballot Case to determine the proper style. For example, Ward 1 Precinct 001 Split A may need ballot style number 69 –On the ballot, the ballot style is found in the upper right hand corner. To confirm, look for the ward and precinct abbreviation on the back of the ballot

43 43 Questions on Election Day? Call Where to find the splits in the Poll Book Splits in the Poll Book are found in the shaded area under the voter’s signature block

44 44 Questions on Election Day? Call Where to find the ballot style Ballot style is found in the upper right corner of ballot

45 45 Questions on Election Day? Call Back of Ballot Ward, precinct and split can be found on the back of the ballot

46 46 Questions on Election Day? Call Presidential-Only Ballots Each precinct will have a small number of ballots with ONLY presidential and vice-presidential candidates printed on them Voters who moved out of the state within 30 days before Election Day can return to their Indiana precinct to vote for President & Vice- President ONLY Remind your Clerks/Judges to use this ballot in this circumstance only

47 47 Questions on Election Day? Call Ballot Instructions Hang appropriate posters and instructions in polling location –Sample ballots –List of certified write-in candidates –Voters’ Bill of Rights in English and Spanish Make sure voter understands to completely fill and darken the oval next to the candidate’s name Clerks should remind voters to read the instructions on the ballot

48 48 Questions on Election Day? Call Voting on the M-100 Three options for voting with the paper ballot –1. Straight Party: Darken oval next to party emblem; casts a vote for ONLY that party’s candidates Make sure voter understands the oval should be darkened; not the circle with the party emblem Does not record votes for Public Questions –Voter should complete this section independently –2. Ticket-splitting: Darken oval next to the name of candidates regardless of party affiliation; no need to darken the oval next to the political parties

49 49 Questions on Election Day? Call Voting on the M-100 Voting with the paper ballot, con’t. –3. Scratch Darkens oval next to party emblem AND down the ballot selects one or more candidates of a different party Example: Completes oval by Republican party and completes oval next to the Democrat running for dog catcher. Votes are cast for all Republican candidates except in the dog catcher contest. Does not record a vote for Public Questions –Voter should complete this section independently Voters may have the option to vote for more than one candidate (see next slide)

50 50 Questions on Election Day? Call Voting on M-100 Some offices only select one candidate Some office specify to select multiple candidates. For example, “Vote For No More Than SIXTEEN (16):”

51 51 Questions on Election Day? Call Voting on M-100 Voting with a paper ballot, con’t. –Write-in candidates Only certified write-in candidates will be counted in the election results –Non-certified candidates can be written in but will not be counted in the election results List of certified write-in candidates found in Inspector Binder List of certified write-in candidates should be hung in the polling location

52 52 Questions on Election Day? Call Voting on the M-100 When finished, ballot is inserted under the black flap of the M-100 –Does not matter if ballot is face up or face down, forward or backward If the voter selects too many candidates in a particular race, the M-100 will beep –Voter presses “Accept” if they intended to overvote –Voter presses “Return” if they made an error and would like to vote again Ballot is marked spoiled Clerks initial and provide voter with a new ballot Judge assists with this process

53 53 Questions on Election Day? Call iVotronic Ballot Select correct iVotronic ballot –Clerk finds voter’s name in Poll Book –Clerk determines voter’s proper ballot style following the same procedures as they would for a M-100 ballot Refer to ballot style key found in Ballot Case Make sure Clerk is checking the Poll Book for precinct splits –Clerk pulls proper iVotronic card and gives it to voter Cards are found in the Inspector Binder

54 54 Questions on Election Day? Call iVotronic ballot Clerks must provide voter with a card indicating the correct ballot style SPLIT A BS #1 Front of Card BS = ballot style #1 = Indicates the ballot style number from key = Ward and Precinct Numbers Split A = Split Information Back of Card EXAMPLE

55 55 Questions on Election Day? Call iVotronic Ballot Process to select correct iVotronic Ballot, con’t. –Voter hands card to Judge or Inspector –Judge/Inspector inserts PEB –Judge/Inspector chooses the correct precinct iVotronic prompts for confirmation –Judge selects proper ballot style Next screen is the ‘Ballot Selection Menu’ –Match the Clerk’s card to ballot style found on the screen (see next slide for an example screen shot) –Voter can now vote –Judge/Inspector steps aside for confidentiality

56 56 Questions on Election Day? Call iVotronic Ballot Sample iVotronic screen shot of the “Precinct Menu” (actual screen shot may vary) Precinct All of this information is on the card provided by the Clerk Precinct Page 1 of 1

57 57 Questions on Election Day? Call iVotronic Ballot Sample iVotronic screen shot of the “Ballot Selection Menu” (actual screen shot may vary) Ballot Style All of this information is on the card provided by the Clerk to the voter BALLOT SELECTION MENU BS #1 BS #2 BS #3 BS #4 Page 1 of 1

58 58 Questions on Election Day? Call Voting on the iVotronic Instruction screen explains how to vote on the iVotronic Voter touches the screen and ballot appears Voter makes their candidate selections and scrolls through their ballot Voter presses the “VOTE” button at the top of the screen when they’ve finished their selections iVotronic will confirm the voter’s selection iVotronic gives voter a review screen and asks voter to confirm selections Voter must not leave polling site without confirming selections or else the ballot must be cancelled

59 59 Questions on Election Day? Call Voting on the iVotronic To cancel a ballot on the iVotronic… –Inspector/Judge inserts the PEB –iVotronic will prompt you to make a selection to cancel –iVotronic will confirm that you want to cancel –iVotronic will ask a reason for the cancellation Ballot CANNOT be cancelled once it has been cast and confirmed by the voter

60 60 Questions on Election Day? Call Provisional Ballots When to issue a provisional ballot: –Voter’s name is not in Poll Book Call FIRST Certificate of Error issued if voter was accidentally omitted from the Poll Book (see scenarios) –Voter was unable or declined to show photo ID card –Voter’s signature does not match the Poll Book –Voter was unable to present additional documentation confirming their identity and current residence –Voter will not be at least 18 by general election –Voter is not a U.S. citizen

61 61 Questions on Election Day? Call Provisional Ballots Provisional Ballot Kit –Found in the Inspector’s Poll Kit –Contains: provisional ballot envelopes provisional ballot labels sets of instructions (PRO-9) for the voter Use voter’s correct M-100 ballot –There is no ‘special’ provisional ballot –Be sure to place ‘provisional ballot’ sticker on the proper M-100 ballot in a empty location on the front or back of the ballot before handing it to voter

62 62 Questions on Election Day? Call Provisional Ballots Steps to complete provisional ballot –Inspector hands instruction sheet to voter –Challenger/Inspector and voter fully completes the PRE-4 and PRO-2 Found on the front and back of the ballot envelope –Clerks determine the proper ballot style for the voter –Clerks initial the back of the ballot –Judge or Inspector instructs the voter to complete the ballot and seal it in the Provisional Ballot Security Envelope

63 63 Questions on Election Day? Call Provisional Ballots Steps to complete provisional ballot, con’t. –Voter returns to the Clerks’ table –Voter signs the envelope –Judge or Inspector places a seal on the envelope –Inspector places the sealed envelope in the plastic carrier bag found in Poll Kit Make sure precinct is noted on the envelope!

64 64 Questions on Election Day? Call Provisional Ballots After Election Day… –Voters casting a provisional ballot due to ID issues have until noon, Fri., Nov. 14 to bring ID to County Clerk’s Office Clerk’s Office location: City-County Building 200 E. Washington St., Room W-122 –Bi-partisan Election Board reviews the provisional ballot envelopes and determines whether the ballots inside are to be counted during the election certification period

65 65 Questions on Election Day? Call Voter Accessibility Room Layout Location Improvements Common Courtesies iVotronic Features Affidavit of Voter Assistance

66 66 Questions on Election Day? Call Room Layout Arrange polling place to allow for smooth traffic flow Provide an unobstructed and easy to navigate path for voters with disabilities Allow approximately five square feet for a wheelchair to navigate around the voting equipment Verify voter accessibility station is private

67 67 Questions on Election Day? Call Location Improvements Some locations will have items delivered to their polling location to make it more accessible: –Ramps –Cones –Doorbells –Disability Parking Signs If delivered to your polling place, make sure the above items are installed and available

68 68 Questions on Election Day? Call Common Courtesies Always ask first if a person with a disability needs your help –Assist a person who is blind by offering your arm or shoulder for the person to hold as you guide them to a voting machine Always look and speak directly at a person with a disability, not the interpreter, companion or helper

69 69 Questions on Election Day? Call Common Courtesies When greeting a person who is blind or has low vision, always identify yourself Don’t shout or speak in the person’s ear Signal with a tap or a wave to get the attention of person who is deaf –Face the person you are speaking with and speak clearly but naturally, don’t exaggerate

70 70 Questions on Election Day? Call iVotronic Features For an audio ballot, the Judge: –Inserts PEB –Presses green button –Plugs in the headphones With an audio ballot, the Voter: –Hears the instructions first –Uses the yellow up and down arrows to select the contests –Uses the green button to make a selection in each race –Presses the “VOTE” button at the top

71 71 Questions on Election Day? Call iVotronic Features iVotronic monitor can be removed from the stand and placed on a table, the voter accessibility station or on the tray of a wheelchair –Battery can last for about two hours –Be sure to insert the plug into the monitor when placing it back into the stand

72 72 Questions on Election Day? Call Affidavit of Voter Assistance (PRE-3) A voter may be personally assisted only if: –The voter has a disability or is unable to read or write the English language –The voter requests assistance BEFORE entering the poll booth Anyone except for the voter’s employer or union representative can be designated to assist

73 73 Questions on Election Day? Call If voter does not designate a person to help them, both Judges must assist Affidavit must be completed BEFORE entering the poll booth Form found in Inspector Binder under Tab 3 Affidavit of Voter Assistance (PRE-3)

74 Questions on Election Day? Call Absentee Ballots Delivered throughout the day –Double-check the names on checklist match the ballots/envelopes delivered to the precinct Processing –Find name in Poll Book –Compare signatures (envelope vs. Poll Book) –Circle ABS in the Poll Book –Print voter’s name on signature line of Poll Book

75 Questions on Election Day? Call Absentee Ballots Track number of delivered absentee ballots on your Signature and Vote Count Log Make sure all absentee ballots are removed from the envelopes and voted before you start to turn off the voting machines!

76 Questions on Election Day? Call Seven Steps for Voting Absentee Ballots 1.Open absentee ballot envelope 2.Remove ballot 3.Check for signature and seal of the Circuit Court Clerk 4.Check for initials of absentee board/Election Board 5.Place ballots in M-100 Uncounted Ballot Storage Bin 6.When done processing all absentee ballots, Judges should remove ballots and scan into the M-100 face down 7.Pack applications and empty envelopes in the Absentee Carrier Envelope found in Poll Kit

77 Questions on Election Day? Call Closing the Polls Declare Polls Closed Shut Down Voting Equipment Complete Closing Paperwork Pack Up Drop-Off Supplies Use checklists found on the pink sheet under Tab 4 of the Inspector Binder as a guide to closing the polls

78 Questions on Election Day? Call Declare Polls Closed Inspector declares the polls closed at 6 p.m. –Any voter entering or standing in the chute must be allowed to vote Make sure only properly credentialed individuals remain in the polling place Wait until all voters have left before beginning to close down the equipment

79 Questions on Election Day? Call Shutting Down Voting Equipment Shut down the iVotronic FIRST Shut down the M-100 –Run Results Tape Secure and pack voting equipment media

80 Questions on Election Day? Call Shut Down iVotronic FIRST! Insert PEB “Close Polls Now” option will automatically appear after 6 p.m. –If a voter is in the chute at 6 p.m. and wants to vote on the iVotronic, press “Exit this menu” and proceed with voting –If the polls close promptly at 6 p.m., follow the screen messages DO NOT REMOVE PEB until instructed See ES & S iVotronic & M-100 Opening the Polls Posters for complete information

81 Questions on Election Day? Call Shut Down iVotronic FIRST! Review screen message Touch screen to turn off Remove white seal (above VOTE button) Remove flash card and pack in bubble pack Tear down iVotronic Put blue seal on the case (found in the Inspector Binder’s zipper pack) See ES & S iVotronic & M-100 Opening the Polls Posters for complete information

82 Questions on Election Day? Call Remove all ballots from M-100 compartments Using Illinois key, switch from ‘Vote’ to ‘Open/Close’ Unlock control access panel Connect PEB reader to scanner Plug PEB Reader into AC outlet PEB Reader Shut Down M-100 See ES & S iVotronic & M-100 Opening the Polls Posters for complete information

83 Questions on Election Day? Call Press ‘Close Polls’ button on M-100 scanner Insert PEB into PEB reader Select continue on M-100 scanner Print results total tape (automatic) –Inspector and Judge(s) sign one copy –Put signed copy in ENVELOPE –Print additional totals tapes upon request –OK to read results out loud Turn key to OFF Shut Down M-100 See ES & S iVotronic & M-100 Opening the Polls Posters for complete information

84 Questions on Election Day? Call Remove PEB from reader –Managing precinct returns PEB in the Ballot Case Disconnect PEB reader –Managing precinct returns PEB reader in Poll Kit Break yellow seal Remove M-100 card –Pack in bubble pack Shut Down M-100 See ES & S iVotronic & M-100 Opening the Polls Posters for complete information M-100 Card

85 Questions on Election Day? Call Remove and secure ballots from metal ballot box Unplug power cord from wall and slide scanner forward Disconnect power cord from machine Slide scanner back Place cord in metal ballot box Replace lid and close and lock panel See ES & S iVotronic & M-100 Opening the Polls Posters for complete information Shut Down M-100 Leave M-100, iVotronic and voting booths at the polling location

86 Questions on Election Day? Call Voting Equipment Media M-100 Card Stores M-100 Votes Found sealed in the front of the M-100’s scanner iVotronic Flash Card Contains iVo ballot audit data Found sealed in the rear of the iVo PEB Initiates iVO boot-up, voting & shut down Transfers data from iVo to M-100 Each precinct MUST return a bubble pack with the proper media Every precinct MUST return a M-100 Card Managing precincts MUST ALSO return the PEB and iVo flash card Place bubble pack in RED BAG

87 Questions on Election Day? Call Closing Paperwork Forms found under Tab 4 in Inspector Binder –Inspector Affidavit (PRE-10) –Certificate and Memoranda of Total Votes Cast in a Precinct (PRE-17) –Precinct Oath Book completed at opening (PRE-1) –Statement of Expense (PRE-2) –Ballot Accounting Certificate

88 Questions on Election Day? Call Completed Signature and Vote Count Log –Found under Tab 3 in your Inspector Binder –Ensures M-100 is scanning ALL ballots throughout the day –Work with the Clerks to complete it each hour throughout the day –Totals should be cumulative, not incremental –Key to completing the Ballot Accounting Certificate Closing Paperwork

89 Questions on Election Day? Call Ballot Accounting Certificate –Final tally of ballots delivered to the precinct Total number of ballots in the Ballot Case at 6 a.m. Any extra ballots delivered throughout the day, if applicable Absentee ballots delivered to the precinct Closing Paperwork

90 Questions on Election Day? Call Ballot Accounting Certificate, con’t. –Final tally of optical scan paper ballots existing at end of the day Voted ballots Unused ballots Spoiled, rejected or defective ballots –Final tally of any provisional ballots Provisional ballots issued Provisional ballots spoiled, rejected or defective Closing Paperwork

91 Questions on Election Day? Call Ballot Accounting Certificate, con’t. –Signature & Ballot Count Add total number of voted paper ballots plus total number of voted iVotronic ballots –Your Signature and Vote Count LOG tracks iVotronic votes cast throughout the day –iVotronic public count tracks total number of votes cast for the entire polling location, not by individual precincts Compare this number to the total number of signatures in the Poll Book; they should match Problems? Call Inspector Hotline Closing Paperwork

92 Questions on Election Day? Call Keep provisional ballot envelopes sealed and separate from all other ballots Place optical scan paper ballots in properly labeled bags Seal bags –Record the number of ballots in each bag on the outside of bag –Not all bags/envelopes will be used –Do NOT seal unused bags/envelopes Packing Up

93 Questions on Election Day? Call Place bags in ballot case Seal Ballot Case –Red seals are found in Inspector Binder’s zipper pack Inspector and poll workers should sign and return all documents per instructions –Not all envelopes and materials will be used! Packing Up

94 Questions on Election Day? Call The Red Bag found in your Poll Kit should contain:  Bubble pack ­Every precinct returns the M-100 Card ­Managing iVotronic precinct returns flash card and PEB  Poll Book  Zero Tape Envelope  Totals Tape Envelope  Voted Provisional Ballots  Closing the Polls Envelope* *see next slide for required contents  Expense Sheet Red Bag Contents

95 Questions on Election Day? Call Returning Materials Closing the Polls envelope should contain these documents:  Ballot Accounting Certificate  Oaths (Pre-1)  Signature and Vote Count card  Inspector Affidavit  Certificate of Vote Totals  Any other forms requiring Inspector, Judges’ or Clerks’ signatures

96 Questions on Election Day? Call Poll Kit (white box) should contain the remaining items: –Inspector Binder –Posters –Signs –Pens –Unused Forms –Handouts –Everything Else Returning Materials

97 Questions on Election Day? Call  Ballots – voted, unused and spoiled  PEB reader (if any)  Empty absentee ballot envelopes  Spoiled provisional ballots Ballot Case (plastic tub) should contain only these items: Ballot Case Contents

98 Questions on Election Day? Call Pack up voting booths Return items to inside of M-100, including the “Official Voting Site” yard sign(s) Make sure iVotronic is sealed –Use blue seal found in the Inspector Binder’s zipper pack –Leave voting booths, M-100 and iVo at polling location Collect signs and posters –Put all items originally in Poll Kit back into the Poll Kit Break down any ADA equipment, if applicable to your location Packing Up

99 Questions on Election Day? Call Packing Up Return polling site to its original set up Bring materials back to the same location you picked up supplies Invite Judge(s) to go with you Inspector must return all election supplies (Poll Kit, Red Bag and sealed Ballot Case) to regional site

100 Questions on Election Day? Call Tallying Write-In Candidates Look for write-in votes on the totals tape from the M-100 If any, examine all ballots to look for write- in candidates –Record votes for certified write-in candidates or candidates on the ballot ONLY ‘Declared Write-in’ Form found in the Inspector Binder under Tab 4 –Votes recorded for non-certified candidates (i.e. Mickey Mouse) should NOT be counted

101 101 Questions on Election Day? Call Tips to Close Polls Efficiently Review closing materials in your Inspector binder before Election Day Organize materials found in the Poll Kit and Ballot Case early in the day –Sort ballots by ballot style before polls open! –Sort materials, bags and envelopes into groups –Set up in a secure area like the Inspector’s table –Pre-Initial seals

102 102 Questions on Election Day? Call Tips to Close Polls Efficiently Make sure your Clerks are keeping up with their ballot and signature count to catch errors when they happen, instead of at the end of the day Make sure absentees are processed BEFORE shutting down machines Prepare closing strategy by working backwards –Use the closing checklist in the Inspector Binder to know where everything ends up

103 103 Questions on Election Day? Call Tips to Close Polls Efficiently Divide labor between all poll workers –Examples: Machine shut down and paperwork (Inspector and Judges) Ballot counting and paperwork (Judges and Clerks) Physical tear down of site and packing (Clerks with instructions from Inspector) Don’t rush –Regional sites are open until 9 p.m. –After 9 p.m., bring materials to the Election Board Warehouse located at 68 North Gale Street on the city’s east side off of East Washington between Rural and Sherman

104 Questions on Election Day? Call Common Scenarios Voter not in Poll Book Voter’s name changed No photo ID Signs Poll Book before showing valid ID Voter’s address changed

105 105 Questions on Election Day? Call What if? Michael Missing shows up but he is not in the Poll Book. He has lived at his current address for 50 years. What should you do? –Call and press 1 –Voter Registration can look up his information Michael may be at the wrong precinct or polling location Michael’s name may have accidentally been left off of the Poll Book, and a Certificate of Error is issued If Michael insists he’s in the correct location, he can cast a provisional ballot

106 106 Questions on Election Day? Call What if? Susie Rich is flashing her new diamond wedding ring and informs everyone of her new name at the Clerks’ table. What should you do? –Look Susie up by her old name –Susie completes the Name Change Affidavit (VRG- 4/12) found in the Inspector Binder –Susie signs the Poll Book with her new name –Allow Susie to vote

107 107 Questions on Election Day? Call What if? Problem Paul appears at the poll site and has forgotten his photo ID. What should you do? –If Paul does not want to come back with his photo ID, he can cast a provisional ballot. Paul has 10 days to bring his ID to the Election Board located in Room W-122 in the City-County Building, 200 E. Washington Street If he does not bring an ID to the Election Board within 10 days, his vote will NOT be counted –If he leaves to go get his ID, he should NOT sign the Poll Book If he accidentally signs the Poll Book, he needs to vote by provisional ballot and follow the instructions above

108 108 Questions on Election Day? Call What if? Eddie Excitement is a first time voter and enthusiastically signs the Poll Book before the Precinct Election Board realizes he does not have proper ID. What should you do? –Because he signed the Poll Book, Eddie MUST cast a provisional ballot

109 109 Questions on Election Day? Call What if? Marcia Moves-A-Lot appears at the Clerks’ table with her current ID but mentions that she no longer lives at the address on the Poll Book and forgot to change her registration. Does she qualify to vote? –Ask when and where the voter moved –Use the flow chart found on page 20 of the Secretary of State’s Handbook

110 Questions on Election Day? Call Review and Reminders Review and Helpful Reminders Early Voting Supply Pick-Up and Drop-Off Arrive at 5 Patience! Other Resources Questions? Call

111 Questions on Election Day? Call Review and Helpful Reminders Long lines –Separate the Poll Book into two sections: A-L and M-Z Have both clerks check in voters Make sure both Clerks (or Judges/Inspector) are initialing the back of the ballots –Assistant clerks may be assigned to large polling locations with multiple precincts –Voter assistance tables may be set up in large polling locations with multiple precincts –Call Inspector hotline for assistance if voters are confused or frustrated by long lines Remember, anyone entering or standing in the chute votes! –Stay positive and keep ‘em voting!

112 Questions on Election Day? Call Review and Helpful Reminders Credentials –Every non-voter entering the polls should have a credential issued by their party chairman or the Election Board –Secretary of State may issue credentials to members of the national media; they are official and can enter the polling location Exit polling –Instructed to stay outside the chute –Can speak to voters exiting the polls –Voter does not need to respond

113 Questions on Election Day? Call Review and Helpful Reminders New Precinct Maps –917 precincts in 2007; 590 in 2008 –New polling locations and voters may be confused –Call if voter is not in your Poll Book Double check uncounted storage bin BEFORE shutting down voting equipment –Don’t forget to process all absentee ballots

114 Questions on Election Day? Call Review and Helpful Reminders Ballot Issues –Make sure Clerks are handing out correct ballots –Be certain Clerks know to put two sets of initials on the back of ballot Judge or Inspector can also initial the ballot –More ‘split’ precincts requiring separate ballots Poll book identifies any precinct split with letters ‘A,’ ‘B’ or ‘C’ –Ballot style key found in ballot case to match ward, precinct and split to its ballot style Ballot style found in the upper right corner of the ballot Look for name of ward and precinct on the back of ballot to confirm ballot style

115 Questions on Election Day? Call Review and Helpful Reminders Common voting equipment issues –Forgetting to set up and close the iVotronic FIRST Opening the M-100 before the iVotronic requires a visit from the technician; call immediately –Ballots jam in M-100 Do NOT remove the ballot yourself NEVER re-feed ballots Call a immediately –Fail safe measures Provide optical scan paper ballots to voter; store in uncounted storage bin Use the iVotronic, if possible

116 Questions on Election Day? Call Early Voting If you’re not working in your home precinct, be sure to vote absentee –To vote by mail Applications must be received by midnight, October 27 Ballots are due by 6 p.m. Election Day

117 Questions on Election Day? Call Early Voting If you’re not working in your home precinct, be sure to vote absentee –To vote in the Clerk’s Office, City-County Building, 200 E. Washington Street, Room W- 122 Monday through Friday – 8 a.m. to 5 p.m. Saturdays: 10/25 and 11/1 – 11 a.m. to 7 p.m. Sundays: 10/26 and 11/2 – 11 a.m. to 7 p.m. Last Day! Monday, Nov. 3 – 8 a.m. to Noon

118 Questions on Election Day? Call Early Voting If you’re not working in your home precinct, be sure to vote absentee –Early Voting at Satellite Locations North: J. Everett Light Career Center (campus of North Central High School), 1901 E. 86 th St. South: Southport Community Center, 6901 E. Derbyshire Rd. Begins Thurs., Oct. 23 Ends Sun., Nov. 2 Hours: 11 a.m. to 7 p.m. each day, including both weekends

119 Questions on Election Day? Call Supply Pick-Up and Drop- Off Supply Pick-Up –Saturday, Nov. 1, 2008; 11 a.m. to 4 p.m. –Inspectors MUST pick up their supplies Saturday Election Day Supply Drop-Off –Election Day results and materials MUST be returned to the Election Board on election night; no exceptions! –Tuesday, November 4, 2008; 6 to 9 p.m. Bring supplies back to the same regional location you picked them up –After 9 p.m., bring to Election Board Warehouse 68 N. Gale St., less than one block north of E. Washington St. on the city’s east side between Rural and Sherman –Ask Judge of opposite political party to deliver materials with you

120 Questions on Election Day? Call Arrive at 5 a.m. Before Election Day… –Call your Judges/Clerks if you have the information –Call your contact at the polling location –Visit site night before to set up room and hang posters, if possible –Review materials in Inspector Binder Arrive at 5 a.m.!! –Problems with opening the polls, call –Expect an automated phone call from the Election Board in the morning Bring your lunch

121 Questions on Election Day? Call Patience! Expect and prepare for increased voter turnout Make sure poll workers are processing voters efficiently Don’t sacrifice accuracy for speed

122 Questions on Election Day? Call Resources Marion County Election Board Web site –www.Indy.Gov/Election08www.Indy.Gov/Election08 –Poll Inspector Training Materials –Training videos Secretary of State’s Web site –www.IN.gov/SOS/elections Election 2008 Hotline –327-VOTE –Connects you to either Voter Registration or Election Board

123 Questions on Election Day? Call Call the Inspector Hotline – –The Inspector hotline is available to you before and on Election Day –On Election Day, the hotline gives you two options: Direct access to Voter Registration Direct access Election Board hotline operators to help with legal questions, machine problems, etc. Questions?


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