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Time Management & Organization

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Presentation on theme: "Time Management & Organization"— Presentation transcript:

1 Time Management & Organization
Bell Work Graphic Organizer: Time Management & Organization

2 Organizational Skills
Binders, Calendars & Time Management

3 Objective The students will develop organizational skills by selecting an organizational tool for time management, keeping a school binder and determining study skills for home.

4 Terminology Prioritize: to arrange (items to be attended to) in order of their relative importance Finite: limited or restricted in nature (Time) Efficient: functioning in the best possible manner with the least waste of time and effort Patience: an ability or willingness to suppress restlessness or annoyance when confronted with delay Self-discipline: training and control of oneself and one's conduct, usually for personal improvement. Assertive: confidently aggressive or self-assured; direct in claiming one's rights or putting forward one's views

5 Use a System Think-Pair-Share
Deciding what to do and when to do it becomes so much easier when things are documented. Think-Pair-Share What items could you use in order to help you with time management and organization?

6 Think-Pair-Share Possible Options: Paper Calendar Google Calendar
Calendar App on Smart Phone Day Planner Assignment Calendar

7 Prioritizing The time management matrix will help you identify what you really spend your time on. Popularized by Stephen R. Covey, it's based on the idea that all your time is spent in a four-quadrant matrix. Quadrant 1 - Urgent and Important The Quadrant of Necessities - reactive tasks that need to be done, often at the last minute. Crises, 'fire-fighting' and looming deadlines are typical examples. Time spent in this quadrant can't be avoided, but it can be significantly reduced if you're prepared to spend more time in... Quadrant 2 - Important but not Urgent The Quadrant of Quality - proactive tasks, often habitual, that maintain or improve the quality of your work and life. The more you expand this quadrant, the more you reduce the other three, particularly 'pseudo-emergencies' that should never have been allowed to become so. Examples include maintaining and building relationships, regular exercise, healthy eating or learning new skills, even becoming more aware of the importance of time management itself. Quadrant 3 - Urgent but not Important The Quadrant of Deception - plenty of people have gone home in the evening wondering where all the time went. Well, it was here! It's so easy to get sucked into doing things that are the wrong side of the rule. Many less than effective meetings, popular activities and easy tasks are probably a waste of your time. Some of the worst culprits? Other people! What are you like at managing interruptions? So, how do you deal with time wasting activities? Learn how to be assertive and say 'No'. Delegate work. Quadrant 4 - Neither Urgent or Important The Quadrant of Waste - you know what it is and you know when you've been in it. The trick is to know when you're in it. Often, it starts out as restful time (which is Quadrant 2). The tipping point comes when you spend too long doing mindless things. Wasting time online, TV and excessively long conversations are classic examples. Wasting time is inevitable, but there are strategies for changing bad habits that will help you waste less. You can even learn how to waste time well. Final thoughts... The best judge of which quadrant you are in is you. As your awareness improves, you enhance your ability to choose how to spend your time. Learn some simple but powerful types of decision making techniques to help you do this. Use the time management matrix to help you do more of what matters. Graphic Organizer: Time Management Matrix

8 Why time management is important!
Time is finite. You’re more efficient. You develop more qualities: Patience, persistence, self discipline and learning how to be assertive. “If you haven't got the time to do it right, when will you find the time to do it over?” - Jeffery J. Mayer

9 Stay Organized At School
Keep a three ring binder! Hand Signals (Thumbs Up, Thumbs Down) Do you have the following? Dividers- labeled, no loose papers Supply pouch- 2 pens, 2 pencils, eraser, highlighter, ruler, calculator, etc Assignment Calendars: Provided by teacher Cornel Notes: Note-taking tool Handouts: Teacher worksheets, assignment sheets

10 Successful Home Study Skills
Setting a regular time to do homework Designate a specific place for doing homework that helps keep you focused (A Flat Surface, Good Lighting, Quiet, No Distractions) Have school supplies near by (pens, pencils, paper, scissors, glue, eraser, ruler, etc.) and a dictionary are often essential. Resource to assist you with homework include: Textbooks are often an excellent first step, but research the options available through your school or district (homework hotline, teacher websites)

11 3 – 2 - 1 List 3 important things about the location you choose to do your homework in at home. List 2 items that should keep in your school binder at all times. List 1 organizational tool, you will use for time management.

12 Quotes “Once you have mastered time, you will understand how true it is that most people overestimate what they can accomplish in a year and underestimate what they can achieve in a decade!” - Anthony Robbins

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