3What we doAdvise departments, colleges and migrants on Tier 2 and Tier 5 process and requirements.Process Tier 2 and Tier 5 Certificate of Sponsorship applications.Process Tier 2 and Tier 5 leave to remain applications on behalf of migrants.Hold data for Tier 2 and Tier 5 migrants centrally.Advise departments, colleges and migrants on visitor visa requirementsAdvise departments and colleges on right to work in the UK.Manage complex cases and matters of non-compliance with external legal input where necessary.Provide a legal referral service for non-Tier 2 and Tier 5 matters.Provide regular training on Tier 2, Tier 5, right to work and visitors.Report to the Audit and Scrutiny Committee on immigration and right to work compliance.Represent the collegiate University’s comments and concerns with immigration policy to the Home Office.Add Lisas details
5Content What is a visitor? Who does/ does not require a ‘visitor’ visa?Types of visitor visaBusiness visitorsAcademic visitorsPermitted Paid Engagement visitorsVisitor restrictionsApplication process
6What is a visitor?A person who is a national of a country from outside the EEA who wishes to come to the University to take part in an academic/ business activity which requires the visitor to obtain a visa or immigration stamp.Not general tourists or visitors from within the UK/EEA
7Who does not require a visitor visa/stamp? UK nationalsNationals of the following EEA countries:Austria, Belgium, Bulgaria, Croatia, Cyprus, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, the Republic of Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, the Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland.Those from a country not on the list above but are already in the UK on a visa which permits work (Tier 1, spouse, EEA family permit, indefinite leave to remain etc.)Not sure? Check with SIT
8Who requires a visitor visa? Anybody who does not fall in to any category on previous slideAll non-EEA nationals need to enter the UK under an immigration category appropriate for the visitor activity in which they intend to take partNB. Tourists from outside the EEA may not take part in any activity within the University other than typical tourist activity (e.g. visiting the museums and public libraries)
9Types of visitor visa General visitor (known as tourist visa) Business visitorAcademic visitorPermitted Paid Engagement visitorAcademic, Business and PPE require formal letter of invitation from department/collegeTemplates available at
10General visitor (tourist) Issued to those who are visiting the UK to take part in general tourist activities (vacation, visiting friends and family etc.)Permitted activity within the University:Visiting colleges, museums, libraries etc. which are open to the publicDepartments and colleges do not need to be concerned/perform any checks on general visitors
11Business visitorSomeone employed overseas but who wishes to come to the UK to do business on their own/their employer’s behalf.Permitted activity within the University:Attending meetings, interviews or conferencesArranging deals or negotiate trade agreements or contracts and carrying out fact finding exercises; Conducting site visits;Speaking at a one-off conference;Interpreting or translating for visiting business persons, provided the interpreter/translator is employed by the overseas company and is coming solely to provide this service for the visiting company member;Board-level Directors attending board meetings in the UK provided they are not employed by a UK company (may receive fee)Sharing knowledge or experience relevant to an international project that is being led from the UK as an overseas scientist or researcher (but not carrying out research).
12Business visitorRestrictions and requirements specific to Business visitors:Cannot be paid (although payment of reasonable expenses and subsistence is permitted) – except directors attending board meetingCan only visit UK for up to six monthsEmployment (paid or unpaid) is prohibitedTypical uses within the University:Attending a job interview;Attending a conference;A researcher attending a meeting to discuss future research collaborationsA presenter speaking at a conference;An expert in a particular field coming to share knowledge/advise on a particular area of expertise in relation to an international project led in the UK.
13Academic visitorA person on leave from an overseas academic institution who wishes to make use of their leave to conduct research, exchange information on research techniques, take part in a formal exchange or act as a senior medical doctor or dentist.Permitted activity:Academics on sabbatical leave from an overseas academic institution to carry out research (e.g. to carry out research for a book);Academics (including doctors) taking part in arranged exchanges. Salary should continue to be paid by overseas institution;Academics coming to share knowledge or experience or to hold informal discussions with academics at Oxford (but not conducting research on University hosted projects);Academics taking part in a single conference or seminarExperienced senior doctors and dentists, (i.e. those considered to be top of their field of expertise) coming to take part in research, teaching or clinical practice.
14Academic visitorRestrictions and requirements specific to Academic Visitors:Must have been working at an overseas HEI/ in the field of their expertise immediately prior to applying as an Academic visitor;Should not conduct collaborative research (Tier 5 is required);Cannot be paid (payment of reasonable expenses permitted);Can only visit UK for up to twelve months.Typical uses within the University:A researcher visiting the University’s libraries or museums to do research for a book they are writing;A researcher visiting the University to share information about a particular research technique they have been using overseas/ to receive information about a technique used at Oxford (but not conducting research on University projects);A researcher taking part in a formal exchange where an Oxford colleague goes overseas and a member of the overseas research team comes to Oxford;An eminent senior doctor coming to Oxford to teach and collaborate on research.
15NB: Any activity under the PPE route must be paid Permitted Paid Engagement visitorA route which enables certain groups of individuals to come to the UK to take part in specified paid activity.Permitted activity:Visiting lecturers invited to give one or a short series of paid lectures in their field of expertise;Visiting examiners or assessors who are highly qualified academics in their field of expertise to examine students or participate in or chair a selection panel as part of the institution’s quality assurance processes.NB: Any activity under the PPE route must be paid
16Permitted Paid Engagement visitor Restrictions and requirements specific to PPE Visitors:Must be coming to work in their area of expertise and/or qualificationsMust relate to their main occupation overseasResearch prohibitedMust be paid (no minimum payment specified by the Home Office)Can only visit UK for up to one monthTypical uses within the University:Lecturers coming to teach in their field of expertise where they are not replacing the role of a member of staff;External examiners where they are paid a fee.
17Visitor restrictions Business, Academic and PPE visitors must: Intend to leave the UK at the end of the visitBe able to maintain and accommodate themselves (and any dependants) without using public fundsBe able to meet the cost of an onward or return journeyNot intend to live in the UK for extended periods through frequent or successive visitsNot intend to take paid or unpaid employmentNot intend to produce goods or provide services within the UKNot intend to undertake a course of study as the main purpose of the visit (any incidental study must not exceed 30 days in total)Not be a child under the age of 18Not intend to marry or form a civil partnershipNot intend to give notice of a marriage or civil partnershipNot intend to receive private medical treatmentNot be in transit to a country outside the common travel area.
18Application process4123Visa nationals and Academic Visitor coming for 6+ monthsAgree visitLetter of invitationVisa application (made overseas)Arrival in the UKNon-visa nationals (except Academic Visitors coming for 6+ months)Agree visitLetter of invitationLeave to enter (made at airport in the UK)Arrival in the UK
19Visa nationals/non-visa nationals Apply in advance for a visa to enter the UK for any activity (tourist, Business visitor, Academic visitor, PPE visitor, work etc.)List at https://www.gov.uk/government/publications/immigration-rules-appendix- 1List includes China, India, Pakistan, Turkey and Ukraine.Non visa nationals:Do not require a visa in advance for a visa of less than six monthsApply for entry under appropriate immigration category at the UK port of entry by presenting documentation confirming the purpose of the visitApplies to any nationals not on above Home Office listE.g. USA, Canada, Australia, New Zealand, Japan
20Step 1: Agree visit Usually informal arrangement between academics Ensure that PI’s and academics keep HR informed of any visitors and with the progress of arrangementsAgree purpose of visit and establish whether a visitor route is appropriate , and if so which route – not sure, contact James/NatalieAgree dates of visitAgree payment of expenses or fee (if PPE), if applicable
21Step 2: Letter of invitation Once visit agreed, provide letter of invitation to visitorTemplates available on websiteAvoid too much detailPrint on department/college headed paperSignature requiredAlert visitor to conditions of their visa (on second page of letter)
22Step 3: Visa application Visitors who fall into the following categories will need to make a visa application in advance of travel:Visa nationalsAcademic visitors visiting for more than six monthsVisitors from non-visa national countries do not apply for a visa in advance (unless they are an Academic Visitor coming for more than six months)Non-visa nationals announce purpose of visit at UK airport, present necessary supporting documents and are ‘stamped’ into the country under the appropriate visitor route
23Visa application Visa nationals and Academic visitors over six months: Make visa application in advance. Cannot travel until visa granted.Online applications in most countriesNeed to enrol biometrics (fingerprints and photographs) at Visa Application CentreApply around three months before arrival dateAcademic and Business visitor applications - https://www.gov.uk/business- visitor-visa/applyPPE visitor applications - https://www.gov.uk/permitted-paid-engagement- visa/apply
24Entry applicationNon-visa nationals (except academic visitors over six months):Arrive at immigration control at the airportAnnounce purpose of visit as Business, Academic, PPE visitor – not touristPresent necessary evidence – may face questionsReceive ink stamp in passport
25Required documentsWhen applying for a visa in advance of travel/ applying for entry on arrival in UK, migrants may be asked to provide:Passport (current and potentially previous)Current photograph (applications in advance only)Evidence of marital status (if bringing spouse)Evidence of current employmentBank statements, payslips, other evidence of overseas incomeDetails of accommodation in UK and return travel bookingsLetter of invitation from OxfordAny information about activity to be undertakenEvidence of working at HEI/in field of expertise prior to application (academic visitors) i.e. letter from overseas employerEvidence that a paid engagement relates to expertise, qualification, occupation (PPE visitors) – qualification, letter from overseas employer, publication record etc.
26Step 4: Arrival in UKVisitor to report to appropriate departmental/college HR/ admin person on first day before visit commencesCopy, sign and date the passport details and visa/immigration stampRetain for duration of visit along with a copy of the letter of invitation and any information confirming intended activityApplies to all Business, Academic and PPE visitors except Business visitors coming for one day or less
27SummaryVisitors from outside of the EEA must enter UK under appropriate visitor immigration categoryAll will require a letter of invitation from host college/ departmentKeep in touch with PI’s/ academics to ensure that they keep HR informed of any overseas visitorsGeneral/ tourist visa holders may only take part in typical tourist activitiesVisa nationals and Academic visitors over six months require a visa in advance of travelNon-visa nationals apply for entry when they arrive at immigration control at UK airportMust check passport and visa before visit commences and copy and retain