1. Catering Invoice Process Enhancements How to stop being bugged about catering invoices

2. Catering Invoice Process  Catering contract forms should be fully completed before sending to Dining Services  Chartwells invoices are due net upon receipt  A copy of the catering contract will be attached to the email containing the invoice  Attendee Lists – must be kept by department; do not delay invoice entry for the list  The statement “List of Attendees on File in Department” may be entered along with other supporting documentation  When entering invoices, the invoice number should be entered in the “Reference” field.

3. Catering Invoice Process  Use only one account number on catering contracts and in the invoice entry process  Transfer voucher should be used to distribute charges to other accounts  If you receive an invoice for which you are not responsible, notify the Catering office at 448-5626  Past due notice will be sent to department on all invoices unpaid after 30 days  Asst. Vice Chancellor for Business notified of all invoices unpaid after 45 days  Problems? Call Catering at 448-5626