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º--- ILRI, Ethiopia July 11 th, 2014 Bar-coding at ILRI’s Genebank (Phase II) Final Report Details (5 weeks on 2014) Edwin Rojas System Analyst & Research.

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Presentation on theme: "º--- ILRI, Ethiopia July 11 th, 2014 Bar-coding at ILRI’s Genebank (Phase II) Final Report Details (5 weeks on 2014) Edwin Rojas System Analyst & Research."— Presentation transcript:

1 º--- ILRI, Ethiopia July 11 th, 2014 Bar-coding at ILRI’s Genebank (Phase II) Final Report Details (5 weeks on 2014) Edwin Rojas System Analyst & Research Database Administrator Research Informatics Unit (RIU)

2 Agenda (25 days at ILRI Ethiopia) Facilitate Software Implementation by Local Consultant (50%) Use case 4: Field Characterization Implementation with Tablets (30%) GRIN-Global Installation & Training (10%) Easy-SMTA Training (3%) Improving Barcodes Macros (3%) CIP-Ethiopia Barcode Training (4%)

3 Facilitate Software Implementation by Local Consultant (50%) Technology transfer to local consultant and project management with genebank leader: \\Dropbox\ILRI https://www.dropbox.com/home/ILRI Mr. Yared Ayalew Presentation of barcode KIT overview concepts Presentation of barcode KIT details Manuals of barcode KIT uploaded to Dropbox Barcode KIT hardware and media demo.NET source code samples for scanner and printing More than 50 files uploaded to Dropbox Participate in testing greenhouse WiFi Weekly inform to genebank manager of progress status and daily coordinations 5 weeks of coordination's and monitoring the software implementation progress Mr. Edwin Rojas (CIP), Dr. Jean Hanson (Genebank Manager)

4 Facilitate Software Implementation by Local Consultant (50%) Technology transfer to local consultant and management: \\Dropbox\ILRI https://www.dropbox.c om/home/ILRI

5 Facilitate Software Implementation by Local Consultant (50%) Use Case 1: Seed Preparation\\Dropbox\ILRI\\Dropbox\ILRI https://www.dropbox.com/home/LRI Mr. Solomon Fikre Creation a draft operational procedure, based in ISO Documented LabX software to connect with PocketPC Three balances properly configured to send weight to PocketPC Coordinate with ILRI staff to connect PocketPC to LAN Specifications to run the samples to scan barcodes and print was send to the local consultant (VB.NET and C#) Format for text file defined and documented Tool NetKeys informed to local consultant Paper forms with samples scanned and uploaded to Dropbox Visual Foxpro tables as samples send to local consultant Shared folders to read weight: PC1: \\ET32360FORAGE\BalanceWeights$\\\ET32360FORAGE\BalanceWeights$\ PC2: \\ET32366FORAGE\BalanceWeights$\\\ET32366FORAGE\BalanceWeights$\ PC3: \\ilri-28047\BalanceWeights$\\\ilri-28047\BalanceWeights$\ Coordinations to migrate temporary tables to fixed tables

6 Facilitate Software Implementation by Local Consultant (50%) Use Case 1: Proposals to manage FoxPro tables

7 Facilitate Software Implementation by Local Consultant (50%) Use Case 1: Balance software setup

8 Facilitate Software Implementation by Local Consultant (50%) Use Case 2: Germination workflow updated

9 Facilitate Software Implementation by Local Consultant (50%) Use Case 2: Germination use case documentation Mr. Juneidi Abas, Ms. Yeshi Woldemarian, Ms. Berhan Berete Paper forms scanned and uploaded Table of tolerances in Excel format Steps to calculate tolerances Show to local consultant the germination process in the labs

10 Facilitate Software Implementation by Local Consultant (50%) Use Case 3: Pre-germination use case documentation Paper forms scanned and uploaded to Dropbox Excel workbook by year to register results Workflow updated Ms. Yeshi Woldemarian

11 GRIN-Global Installation & Training (10%) Server and client Installation and documentation: Install server in 64 bits machine Windows 7 Install client in 32 bits machine with Windows XP Data Curator manual Admin Manual Installation guide GRIN data dictionary

12 GRIN-Global Installation & Training (10%) Training and evaluation GRIN-Global: GRIN-Global Deskto p Client Web Client Deskto p Admin Curato r Tool Search Tool Update r Tool Search : Accs & Taxono my Regist er Reque st Report s Admin Tool Present and evaluate CIP comparison matrix Dataview management to create system dataviews Creation of new fields and link to dataview Review security details Policy management inventory Relations data concepts in admin tool and data curator Informed about version 2.0 and GRIN support

13 Easy-SMTA Training (3%) Web Tool: https://mls.planttreaty.org/itt/index.phphttps://mls.planttreaty.org/itt/index.php Trust Contacts: Marsella Marco Lopez, Francisco (AGDT)

14 Easy-SMTA Training (3%) (PDF Manual) User manual of Easy-SMTA: \\ILRI-SINGER\FGR\EasySMTA\\\ILRI-SINGER\FGR\EasySMTA\ How to verify a PID. Monitor SMTA reporting status to the Treaty.

15 Easy-SMTA Training (3%) (PDF Manual) Batch Reporting of Easy-SMTA: \\ILRI-SINGER\FGR\EasySMTA\ Text files: File 1: smta.txt File 2: material.txt

16 Easy-SMTA Training (3%) (PDF Manual) System Integration of Easy-SMTA: \\ILRI-SINGER\FGR\EasySMTA\\\ILRI-SINGER\FGR\EasySMTA\

17 Use case 4: Field Characterization Implementation with Tablets (30%) Updating & Creating Template Sheets for Legume, Grass and Browse Legume template Excel form updated: Validations, messages, species list and colors list. Legume Database Excel updated and linked properly to template Excel form. Grass template Excel form updated: Validations, messages, species list and colors list. Grass Database Excel updated and linked properly to template Excel form. Browse template Excel form updated: Validations, messages, species list and colors list. Browse Database Excel updated and linked properly to template Excel form. \\ILRI-SINGER\FGR\Characterisation\templates\2014June\

18 Use case 4: Field Characterization Implementation with Tablets (30%) Legume Excel Form

19 Use case 4: Field Characterization Implementation with Tablets (30%) Grass Excel Form

20 Use case 4: Field Characterization Implementation with Tablets (30%) Browse Excel Form

21 Use case 4: Field Characterization Implementation with Tablets (30%) Installing Excel Template Wizard Not supported In Excel Office 2003 or later Needed to download and copy file WZTEMPLT.XLA to LIBRARY directory: C:\Program Files\Microsoft Office\Office12\Library Links to guide how to install and use:

22 Use case 4: Field Characterization Implementation with Tablets (30%) Editing Excel Template Form (1/3)

23 Use case 4: Field Characterization Implementation with Tablets (30%) Editing Excel Template Form (2/3)

24 Use case 4: Field Characterization Implementation with Tablets (30%) Editing Excel Template Form Database (3/3)

25 Use case 4: Field Characterization Implementation with Tablets (30%) Testing Excel templates in Debre Zeit with TabletPC Mr. Yirsaw Wubete Register in paper Register in TabletPC Register in the field Register in the lab Compare TabletPCs: Android, iPad, Windows Evaluate user experience

26 Use case 4: Field Characterization Implementation with Tablets (30%) Testing Excel templates in Zwai with TabletPC Mr. Tekle Hundessa and Ms. Dero Nebi Register in paper Register in TabletPC Register in the field Register in the lab Compare TabletPCs: Android, iPad, Windows Evaluate user experience

27 Use case 4: Field Characterization Implementation with Tablets (30%) Collaboration in Field Stations Mr. Asebe Abdena

28 Use case 4: Field Characterization Implementation with Tablets (30%) Hardware: Tablet PC Samsung Galaxy Tab S (The Razor Thin) Needed cover protection: The Samsung Galaxy Tab® S Book Cover Size: 10.5 inches Android 4.4 Aprox. 500 dollars Which will change the white balance of the tablet based on the ambient light. The screen also has less reflectivity in bright sunlight.

29 Use case 4: Field Characterization Implementation with Tablets (30%) Software: Microsoft Office 365 Home Quantity: 1 licence For 5 PCs or Macs, and 5 tablets like Windows tablets and iPads®, plus easy access on multiple smartphones. 100 dollars yearly

30 CIP-Ethiopia Barcode Training (4%) Training and software evaluations for Excel support: The training was in CIP Office and ILRI Forages Genebank. 1. Microsoft Excel validations for PC and TabletPC 1.1 Enable in Excel column only accept numbers if not show message error 1.2 Enable in Excel column only accept characters with a fixed length if not show message error 1.3 Enable in Excel column only accept to choose from a pre-defined list if not show message error 1.4 Enable in Excel by cell conditional formatting, for example to show red color in a cell when the values is cero or less 1.5 Text this Excel file in TabletPC 2. Components of barcode KIT 2.1 Recognize the different components 3. Setup the barcode printer 3.1 Install the label roll 3.2 install the ribbon 3.3 Set the label darkness 5. Clean maintenance of barcode printer 5.1 How to use the (Alcohol Isopropyl 90%) 5.2 Where to apply the alcohol 6. Create label templates with Zebra Designer and print 6.1 Create a template 6.2 Design labels and barcodes types 7. Evaluate Excel software for Android: Microsoft Excel, WPS Office, Quick Office Mr. Gedif Mulugeta (CIP Staff)

31 Thanks and Spark your Imagination ! CIP Edwin Rojas Reinhard Simon ILRI - Ethiopia Shola: Jean Hanson Biruk Debebe Asebe Abdena Solomon Fikre Juneidi Abas Yeshi Woldemarian Berhan Berete Zwai: Tekle Hundessa Dero Nebi Debre Zeit: Yirsaw Wubete Local Consultor Yared Ayalew Participants & Collaborators:


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