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Vernon Solomon Performing Arts Center PAC Procedures Training.

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Presentation on theme: "Vernon Solomon Performing Arts Center PAC Procedures Training."— Presentation transcript:

1 Vernon Solomon Performing Arts Center PAC Procedures Training

2 Training Breakdown Contact Information PAC Areas Communication The Schedule Emergency Procedures Events Contact Information PAC Areas Communication The Schedule Emergency Procedures Events

3 Contacts Mr. Kougias Office: Mrs. McDonald Office: Mr. Kougias Office: Mrs. McDonald Office:

4 PAC Areas

5 What to Know All doors marked with black box remain locked at all times. Highlighted areas are what you will need to identify and know the location of. Our PAC houses 805 seats. All doors marked with black box remain locked at all times. Highlighted areas are what you will need to identify and know the location of. Our PAC houses 805 seats.

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8 The last thing out of your mouth should be (yes/no mam or sir). If you do not know the answer to a question that an administrator, teacher, student, or member of the community may be asking you, always respond with “I don’t know the answer to that let me go check” and come and ask us. The last thing out of your mouth should be (yes/no mam or sir). If you do not know the answer to a question that an administrator, teacher, student, or member of the community may be asking you, always respond with “I don’t know the answer to that let me go check” and come and ask us.

9 Each event is different and will require different elements and areas of the PAC space. You are instructed to provide those using the PAC only with what myself or Mrs. McDonald have told you to provide. We want events to run smoothly so if additional requirements arise for an event find us and ask if it is ok to proceed.

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11 Never open the house until Mr. K or Mrs. McDonald instruct you to do so. During all events headsets must be used while you are in your operating area. During events where there is an intermission calls must be made five minutes before the second part begins. Calls are made using the intercom pager in the ticket booth. If asked to operate specific equipment that a visitor has brought to our facility. Make sure you know exactly what you are doing. No questions are bad. It is better to ask a simple question and do it right then to not ask and mess up what they may be depending on. Never open the house until Mr. K or Mrs. McDonald instruct you to do so. During all events headsets must be used while you are in your operating area. During events where there is an intermission calls must be made five minutes before the second part begins. Calls are made using the intercom pager in the ticket booth. If asked to operate specific equipment that a visitor has brought to our facility. Make sure you know exactly what you are doing. No questions are bad. It is better to ask a simple question and do it right then to not ask and mess up what they may be depending on.

12 After each event someone will be selected to power off the tv’s in the lobby and lock up all the doors. The other employees working will be powering off the boards and locking all areas upstairs and at our FOH desk. Absolutely no one should be standing around. anyone not on the work crew that wants to assist in the event is allowed with director approval. Anyone hanging out should be asked to leave. No Food Or Drink Inside Our Space Other Than Water. Ask those who bring in drinks to put them away (men and women with coffee containers) or ask them to finish their beverage or food in the lobby. If they refuse come and get us. It is not your job to get snippy. Food and drink are the largest issues you will be faced with. I will provide examples on how to choose your battles once you are hired. Uniforms must be worn at all times as well as Temporary Employee Badges. After each event someone will be selected to power off the tv’s in the lobby and lock up all the doors. The other employees working will be powering off the boards and locking all areas upstairs and at our FOH desk. Absolutely no one should be standing around. anyone not on the work crew that wants to assist in the event is allowed with director approval. Anyone hanging out should be asked to leave. No Food Or Drink Inside Our Space Other Than Water. Ask those who bring in drinks to put them away (men and women with coffee containers) or ask them to finish their beverage or food in the lobby. If they refuse come and get us. It is not your job to get snippy. Food and drink are the largest issues you will be faced with. I will provide examples on how to choose your battles once you are hired. Uniforms must be worn at all times as well as Temporary Employee Badges.

13 Emergency Procedures Fire Evacuation Shelter-In-Place (Tornado) Other Fire Evacuation Shelter-In-Place (Tornado) Other

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15 If the fire alarm goes off we must evacuate all areas of the PAC. No Exceptions. When evacuating the PAC exit all to the west, south parking lots as well as the Gene Pike parking lot. If we do not follow proper evacuation procedures we will be in violation of the Ft. Worth City Fire Code and could be subject to a variety of fines. If the fire alarm goes off we must evacuate all areas of the PAC. No Exceptions. When evacuating the PAC exit all to the west, south parking lots as well as the Gene Pike parking lot. If we do not follow proper evacuation procedures we will be in violation of the Ft. Worth City Fire Code and could be subject to a variety of fines.

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18 The next slide will provide a map and areas that we will need to evacuate people to. Most important is NEVER place anyone on an exterior wall or near glass. If the need should arise for us to move into a shelter in place evacuation command to go into this will come from Mrs. McDonald or myself. The following will occur: Mr. K or Mrs. McDonald will come on headset communicating what is going to happen. Mr. K or Mrs. McDonald will enter the PAC. At this time All work lights must come on, stage lights out, house lights up and all sound muted. The next slide will provide a map and areas that we will need to evacuate people to. Most important is NEVER place anyone on an exterior wall or near glass. If the need should arise for us to move into a shelter in place evacuation command to go into this will come from Mrs. McDonald or myself. The following will occur: Mr. K or Mrs. McDonald will come on headset communicating what is going to happen. Mr. K or Mrs. McDonald will enter the PAC. At this time All work lights must come on, stage lights out, house lights up and all sound muted.

19 Mr. K or Mrs. McDonald will immediately ask for NHS staff and or administration to assist with evacuation. The house/stage will be evacuated to the marked areas. Please remember to be calm and to reassure people that this is the safest place on campus. Once an all clear has been made we will try our best to resume the event. Please resume to your positions for the event and wait for a go from Mrs. McDonald or myself. Mr. K or Mrs. McDonald will immediately ask for NHS staff and or administration to assist with evacuation. The house/stage will be evacuated to the marked areas. Please remember to be calm and to reassure people that this is the safest place on campus. Once an all clear has been made we will try our best to resume the event. Please resume to your positions for the event and wait for a go from Mrs. McDonald or myself.

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22 There will be five of you. What does this mean? More $$. What does it also mean? More working. Like any other job you must be present when scheduled to work. If you cannot make it to work due to an illness or death then you, like other jobs, must communicate this to both directors and get someone to cover your shift. Any other exception as to why you may not be able to work will be counted against you. Once you have missed three unexcused days you will be terminated and your position will be replaced. NO EXCEPTIONS. Each month there will be events scheduled in the PAC you will select what events you want to work. On each event it will indicate how many crew members will be needed for that event. Many events will require one of you. If you want more than one to work, only the one scheduled gets paid. There will be five of you. What does this mean? More $$. What does it also mean? More working. Like any other job you must be present when scheduled to work. If you cannot make it to work due to an illness or death then you, like other jobs, must communicate this to both directors and get someone to cover your shift. Any other exception as to why you may not be able to work will be counted against you. Once you have missed three unexcused days you will be terminated and your position will be replaced. NO EXCEPTIONS. Each month there will be events scheduled in the PAC you will select what events you want to work. On each event it will indicate how many crew members will be needed for that event. Many events will require one of you. If you want more than one to work, only the one scheduled gets paid.

23 Events Band Choir Campus Theatre Orchestra Dance District Elementary Band Choir Campus Theatre Orchestra Dance District Elementary

24 BAND Stage Chairs Stands They will set up percussion. Band Director will provide chair and stand arrangement before concert. Minimal Lights and Sound Stage Chairs Stands They will set up percussion. Band Director will provide chair and stand arrangement before concert. Minimal Lights and Sound

25 Choir Six Risers from commons Seven orchestra shells from commons Grand Piano Two music stands Possibly wireless microphones and monitors. Possibly CD playback Minimal lighting needs. Possible recording needed. Six Risers from commons Seven orchestra shells from commons Grand Piano Two music stands Possibly wireless microphones and monitors. Possibly CD playback Minimal lighting needs. Possible recording needed.

26 Orchestra Orchestra shells from commons. Microphone Podium NHS will set up arrangement. Middle Schools will provide set up ahead of time. Possible recording needed. Minimal Lighting needs. Orchestra shells from commons. Microphone Podium NHS will set up arrangement. Middle Schools will provide set up ahead of time. Possible recording needed. Minimal Lighting needs.

27 Dance Get with K. This is a huge event and will require planning. Get with K. This is a huge event and will require planning.

28 Campus/District Podium Minimal Lighting Minimal sound Microphone Computer playback Video Playback Tables in lobby as well as on stage Flags Podium Minimal Lighting Minimal sound Microphone Computer playback Video Playback Tables in lobby as well as on stage Flags

29 Elementary Elementary Honor Choir is the only Elementary Event Allowed in the PAC next year. Treat it as a choir concert. Elementary Honor Choir is the only Elementary Event Allowed in the PAC next year. Treat it as a choir concert.

30 Final Every event that comes into this performing arts center should get the same attention that we would give any of our six seasonal productions. There are no excuses for anything less.


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