Presentation on theme: "SHE Audit Development Update"— Presentation transcript:
1 SHE Audit Development Update Tuesday 20 February 2015Thistle Aberdeen Altens Hotel
2 Welcome and introductions Dave Parr Head of Technical Services, British Safety Council Donna Hutchison QuEnSH Specialists Ltd
3 Agenda: SHE Audit and Legislative Update Welcome and introductions Business benefits of SHE auditing Auditing and the Supply Chain ISO Update: Beyond OHSAS ISO Environmental Standard Update Best Practice SHE Auditing: Five Star Model Lunch and Networking
4 1British Safety Council An overview of British Safety Council’s policy and engagement work
5 The vision and work of the British Safety Council We are a charity with public benefit at the heart of everything we doWe have been in existence for fifty six yearsWe have over 6,000 corporate members in UK, India and Middle EastConstruction, manufacturing, energy generation and supply, transport are some of the areas where we have a strong membership presenceOur services include health, safety and environmental audit, advisory, training and qualificationsOur awards including the Sword of Honour, Globe of Honour and ISAWe use the knowledge, expertise and views of our members to influence and shape health, safety and environmental management policy and law.
7 1 2 3 4 5 Our Manifesto – 5 steps Promote the importance of H&S Build understanding and capability3Commit to leadership and worker engagement4Share knowledge and experience5Campaign for sensible legislation, regulation and application
8 The Löfstedt reviewhttps://www.britsafe.org/policy-and-opinion/lofstedt-reform-updates
9 Our regulatory framework for health and safety in Great Britain Health and Safety at Work Act 1974 (primary legislation)Health and safety regulations (secondary legislation) – 200 sets of regulationsApproved codes of practice (special legal status - what you need to do to comply with law) – 55 codes of practiceGuidance in support of legislation – sets of guidance
10 Key legal and regulatory changes 1Löftstedt update2Fee for intervention3Temple review of HSE and commercialisation4Sentencing proposals for health and safety offences5CDM2015
11 Follow us Like us Watch us @britsafe Facebook.com/britishsafetycouncil Youtube.com/user/britishsafetycouncil
12 Business benefits of SHE auditing 2Business benefits of SHE auditing
17 What is an audit?Final stages in the heath and safety management control cycle: Audit and performance reviewThe structured process of collecting independent information on the efficiency, effectiveness and reliability of the total health and safety management system (including establishing corrective action plans)Health and Safety Executive
18 Business benefits of auditing Identification of areas for improvement / strengths / trends within the safety management systemEnables informed targeting of resourcesProvides factual information for the continual improvement of risk control and reduction of loss (potential or actual) within the organisationProvides validation (accreditation if external) of effectiveness of SMS arrangementsPro active method of demonstrating self regulationMonitors legislative (and sector standard) complianceImproves management understanding of safety management systemsEnhance workplace environment and employee wellbeingMaintenance of a positive corporate imageInfluence supply chain standards.
19 Internal and external auditing Objective and independent verificationCertification / accreditationSource of best practice benchmarkingContinual improvementValidation of progress and organisational practiceMitigating factor (civil / statute)Enhanced reputational confidence.Operational knowledgeFocus on key areas of riskInput factor into future planningMonitors legislative complianceParticipative factorMitigating factor (civil / statute).
20 Benefits of Health and Safety Auditing Corporate Manslaughter and Corporate Homicide Act 2007(and other Health and Safety Regulations)Areas for dispute (so essential to have demonstrable evidence) Grossness of breach will be determined by (among other factors) Compliance with law / standards / guidance (best practice) Safety Management System (effectiveness, suitability, etc) Organisational safety culture Role of Senior Management (leadership and commitment)
21 Auditing the Supply Chain Donna HutchinsonQUENSH Ltd
22 3ISO 45001: Beyond OHSAS A new international standard for OH&S management systems
23 ISO 45001 Natural progression from BS OHSAS 18001:2007 Lobbying from various sources for an international SMS standardNeed to harmonise various OH&S standards (allowing for local regulatory requirements) and share good practiceILO key player in the development of ISO 45001Standardised global approach to benchmarking / improving health and safetyProvide a framework for local regulatory complianceISO PC283 (development committee) established October 201350 countries represented by 83 delegatesBSC represented on HS/1 committee review groupClosely aligned to ISO 9001 and ISO 14001
24 ISO 45001 A new international standard for OH&S management systems Standard will be reflective of Annex SL (management system standard for ISO standards)“New” concepts will be included as individual clauses; context of organisation, leadership, information managementPreventive action clause within OHSAS will be dropped as considered integral to risk management requirements within ISO 45001Committee draft (CD 45001) - responses informed to PC 238 and CD was rejected. Re-draft in progressFinal Draft International Standard (DIS) Q / ISO Oct 2016BSC represented on HS/1 committee review group.
25 A new High Level Structure (HLS) for all future ISO standards Main changesA new High Level Structure (HLS) for all future ISO standardsAnnex SL (MSS) requirementsScopeNormative referencesTerms and definitionsContext of the organisationLeadershipPlanningSupportOperationPerformance evaluationImprovement
26 Clause 5: LeadershipThere are likely to be more areas where Top Management need to demonstrate their involvement and engagement with the safety management system (Draft clause 5.1) such as:Ensuring integration of SMS requirements into theorganisation’s business processesPromoting awarenessAssuring the SMS achieves its intended resultsSupporting other relevant management roles todemonstrate their leadershipTop Management : “Person or group of persons who direct(s) and control(s) an organisation at the highest level”
27 ISO 45001 Latest Developments PC 283 (WG1) meeting held in January UK response to survey of key issues to feed into meeting (via OHSAS PG/HS1)Inclusion of “OH&S risk” as a defined term (risks and opportunities)Inclusion of the word “acts” in the definition of “hazard”Should ISO include the term “incident” as a defined term?Should ISO include the term “compliance obligations”?Should the term “workplace” be used as a defined term?
29 ISO 14001: 2015 - Key changes BSC Webinar : February 25th Howard DawesSenior Environmental Consultant, British Safety Council
30 Worldwide certification – ISO Survey Where are we now?Worldwide certification – ISO Survey,457,654, ,000 (up 5%)Certification across 158 countries globallyUK 6th in top 10 countries for growth up 996 certificates between 2012/13UK 4th (behind Italy, China and Japan) for number certificates
31 New structure ISO14001 Scope Normative references Terms & definitions Context of the Organisation4.1 Understanding the organisation & its context4.2 Understanding the needs & expectations of interestedparties4.3 Determining the scope of the EMS4.4 Environmental management systemLeadership5.1 Leadership & commitment5.2 Environmental Policy5.3 Organizational roles, responsibilities and authorities
32 New structure ISO14001 6 Planning 6.1 Actions to address risks associated with threats and opportunities6.1.1 General6.1.2 Significant Environmental Aspects6.1.3 Compliance Obligations6.1.4 Risks Associated with threats and opportunities6.1.5 Planning to take action6.2 Environmental objectives & planning to achieve them6.2.1 Environmental objectives6.2.2 Planning actions to achieve environmental objectives
33 New structure ISO14001 7 Support 7.1 Resources 7.2 Competence 7.3 Awareness7.4 Communication7.4.1 General7.4.2 Internal Communication7.4.3 External Communication7.5 Documented information7.5.1 General7.5.2 Creating & updating7.5.3 Control of documented information
34 New structure ISO 14001 8 Operation 8.1 Operational planning & control 8.2 Emergency preparedness and response9 Performance evaluation9.1 Monitoring, measurement, analysis & evaluation9.1.1 General9.1.2 Evaluation of compliance9.2 Internal audit9.3 Management review10 Improvement10.1 Nonconformity & corrective action10.2 Continual improvement
35 The next steps2014July: The Draft International Standard (DIS) is now available for public comment2015February: The Final Draft International Standard (FDIS).Q3 – The International Standard is due to be publishedThe expected transition period is 3 years
36 The next stepsGet a copy of the DIS / revised standard and understand the impact it has upon your organisation and its environmental management systemContact your certification body and discuss whether they can help you transition to the requirements of the new standardDevelop a transition plan with your certification body which will involve a GAP analysis to allow identification of the training / system development requirements to benefit your organisation for successful certification by the 2018 date.
37 5British Safety Council SHE auditing Five Star Audit Model Health and Safety / Environmental / Integrated
38 Five Star (best practice) audit process Features/benefits:Comprehensive, independent and objective assessment of SMSQuantifiable evaluation against best practice techniqueInternationally recognised auditClarifies strengths and identifies areas for improvementDetailed recommendations and action planningSupports continual improvementCan be used as supportive evidence during tender submissionsGenuine examination of maturity of SMS arrangementsGenerates structured route toward excellencePre-requisite for prestigious Sword of Honour award
39 Five Star audit specification Development factorsMapping against recognised SMS models (HSG65 revised, ILO 2001, OHSAS ,18002,18004, OSHA, etc.)Based upon PLAN – DO – CHECK – ACT management modelFive domain sections which include core elements and specific sub elementsNumber of elements (66) with emphasis on certain subject areas and key aspects of safety managementLeadership and Continual Improvement a common theme throughout audit: Safety Management Indicators (SMI)SMI carry cumulative scoring which can lead to extra%.
40 Five Star Audit Specification 2013 Safety management indicatorsLeadershipContinual ImprovementRunning throughout five sections via elements or question setsCumulative scoring may increase overall grading by 0.5% - 2%
42 Five Star Audit Specification Model Sectional headingsSection 1 Policy and Organisation750 pointsSection 2Strategy and Planning1125 pointsSection 3Implementation and Operation1500 pointsSection 4 Performance Measurement pointsSection 5 Evaluation and Review 500 points
43 Five Star Audits Scoring and grading The Five Star Audit is an audit conducted using the British Safety Council’s numerical safety grading system. The overall audit grading is as follows:
44 Five Star Audit Specification Model Section 1: Policy and organisation1.01 Safety policy statement1.02 SMS scope, nature and scale (control arrangements)1.03 Leadership and commitment1.04 Roles and responsibilities1.05 Document management1.06 Consultation and communication1.07 Competence and capability1.08 Occupational health and wellbeing1.09 Change management
45 Five Star Audit Specification Model Section 2: Strategy and planning2.01 Occupational health and safety objectives2.02 Occupational Health and safety plan2.03 Benchmarking and initial review2.04 Provision of resources2.05 Occupational health and wellbeing2.06 Consultation and communication2.07 Leadership and commitment2.08 Risk management and control2.09 Risk profiling2.10 Change management
46 Five Star Audit Specification Model Section 2: Strategy and planning2.11 Legislative compliance2.12 Emergency incident planning2.13 Procurement and design (including contractor approval)2.14 Competence and capability2.15 Sustainable health and safety attitudes and behavior
47 Five Star Audit Specification Model Section 3: Implementation and operation3.01 Risk management and assessment3.02 SMS controls (general)3.03 Work equipment3.04 Personal protective equipment3.05 Manual handling3.06 Workstation (DSE) ergonomics3.07 Housekeeping, storage and welfare facilities3.08 Traffic management3.09 SMS controls (specific)3.10 Permit to work systems
48 Five Star Audit Specification Model Section 3: Implementation and operation3.11 Safe isolation3.12 Working at height3.13 Lifting equipment3.14 Pressure systems3.15 Hazardous substances3.16 Electrical safety3.17 Management of noise3.18 Management of vibration3.19 Safe working/operating procedures3.20 Competence and capability
49 Five Star Audit Specification Model Section 3: Implementation and operation3.21 Sustaining occupational health and safety attitudes and behaviors3.22 Emergency incident management3.23 Fire safety management3.24 Management of other potential emergency occurrences/incidents.
50 Five Star Audit Specification Model Section 4: Performance measurement4.01 Occupational health and safety plan (monitoring)4.02 Occupational health and safety objectives (monitoring)4.03 Active measurement4.04 Inspections and audits4.05 Risk assessment review4.06 Legal and other requirements compliance monitoring4.07 Health surveillance4.08 Contractor and supplier monitoring4.09 Documentation management4.10 Reactive measurement
51 Five Star Audit Specification Model Section 4: Performance measurement4.11 Accident, incident, near miss reporting and investigation systems4.12 Ill Health and absenteeism monitoring4.13 Loss/damage analysis
52 Five Star Audit Specification Model Section 5: Evaluation and review5.01 Management review and reporting5.02 Provision of resources5.03 Continual improvement5.04 Legislative compliance and other requirements5.05 Occupational health and safety programmes and planning
53 Audit delivery process A Review of safety management documentationB Interview with managers and staffC Site tour and inspection
54 Five Star Audits Audit report Upon completion of the audit process, a detailed report is prepared by the auditor and will be issued within 28 days.The report content will include:Executive summary (including graphical performance indicators)Overall star grading and sectional scoringObservationsRecommendations for ImprovementAction planning tables.
55 Five Star Occupational Health and Safety Audit A comprehensive audit to benchmark health and safety management performance against the latest best practice.We have the British Safety Council as our external partner for all these years primarily because of the quality of their auditors. They are very knowledgeable guys with a wide range of industrial experience and they came up with very good ideas. Andy McLean Site Health and Safety Coordinator, Hargreaves Industrial ServicesImproves safety performance, workforce morale and wellbeingPotentially reduced rates of accidents, injuries and ill healthMitigates litigation costsEnhances reputation.
56 Integrated SHE Five Star Audit An integrated best practice audit evolving from our two existing Five Star products.It will audit against both OH&S and environmental best practice by looking at the common areas and also the specifics of each subject.Why have we developed this model?There are many synergies and alignment within the two disciplinesMany companies now have (or are moving toward) integrated management systemsIn many organisations, the same person oversees the two disciplines (SHE Advisor / Manager)We are looking to offer a cost effective way of measuring performance against best practice.
58 When you’re working to do the right thing, we help you do it the right way.Document title
59 Clause 4. Context of the organisation Determination of internal and external issues “relevant to its purpose” and which may influence the effectiveness of the EMS. (Clause 4.1)External environmental conditions includes climate change adaptation, biodiversity and resource depletion, for example.Also includes external cultural, social, political, legal, regulatory, technological, economic, natural and competitive contextUnderstanding the needs and expectations of interested parties (Clause 4.2)Determining the scope of the EMS. (Clause 4.3)
60 Clause 10: ImprovementNon-conformity and corrective action (10.1) - documented information on corrective actions, the result of the corrective action and review of the effective of these actionsContinual improvement (10.2) - continually improve the adequacy, suitability and effectiveness of EMS to enhance environmental performance
61 Clause 5: LeadershipPolicy commitment broadened from prevention of pollution to include protection of the environment (Clause 5.2)Commitments may address:Sustainable resource use / recyclingLocal air and water qualityClimate change mitigation and adaptationProtection of biodiversity and ecosystemsGive consideration of environmental performance in strategic planningRestriction on delegating authority for setting policy, assigning roles and responsibility, performance evaluation in management review (Clause 5.3)
62 Clause 8: Operation 8.1 Operation planning and control Control of outsourced services and supplied productsneed to be consideredDevelop & specify requirements for procurement ofgoods and services as appropriate