Presentation on theme: "Leveraging SharePoint For Contract Management.."— Presentation transcript:
1 Leveraging SharePoint For Contract Management.. A Presentation by SRTEKBOX India.
2 What is Contract Management? Contract Management can be defined as an effective administration of contracts between a company and its vendors.Proper Contract Management locks in the negotiated value of your deals whilereducing Financial and Legal Risk and improving operational performance.Contract Lifecycle Management (CLM)Contract Lifecycle Management is the application of technology to standardize, streamline and automate contract initiation, creation, negotiation, execution through to contract expiration.With regulatory requirements, cost control & risk management high on executive agendas, many enterprises turn to Contract Lifecycle Management for enhanced visibility, control and performance in scope and processes associated with contracts.
3 CLM- ‘7 Fundamental Criteria’ Creation- whilst many companies work from standard contracts, they do have to be created in the first place and they often need to be changed as negotiations progress.Negotiation- of the contracts to ensure that the best possible contract is available to both parties.Adherence- to the contracts and all of its sections and aims.Service Level Agreements- SLA’s and Key Performance Indicators (KPI’s) are set to manage the day-to-day performance of the vendor.Managing Changes- that may be required as the relationship changes and problems arise.Documenting- any changes that may have been agreed upon.Analyzing- the benefits that accrue or may be available from the contract.
5 Benefits of Contract Lifecycle Management Source: Aberdeen Group“Managing contracts is nothing new – what is new is their complexity. Fortune 1000 companies have [on average] 20,000 to 40,000 contracts. Companies spend approximately 50 basis points of their revenues to manage their contracts, which can be reduced 20-50% using contract management software Jamie Friedman, Global Equity Research
7 Compliance Management Figures That Matter !!CLM CapabilitiesCompliance ManagementWithout CLMWith CLMSource: Aberdeen GroupScale of 1 to 5
8 Competitive Assessment The effectiveness of a CLM solution, in the end, is reflected by the level of compliance that the organizations implementing the solutions, do achieve.In a survey conducted by the Aberdeen group, the companies implementing a CLM Solution, were observed to meet their set compliance levels for their sales & procurement contracts in addition to gaining more visibility into the contract meta-data.Some common key characteristics shared by organizations implementing the CLM Solutions were:85% -of sales orders and revenue recognition compliant with contracts.86% -of purchasing transactions compliant with contracts.81% -centralized management of enterprise contracts.3.4 -times more visibility into detailed contract data.
10 Understanding SharePoint Microsoft SharePoint is the business collaboration platform that can be leveraged for designing Enterprise and Web applications and for Data Management.Allows individuals in an organization to easily create and manage their own collaborative Web sitesSeamlessly integrates with Windows and MS OfficeRefers to several aspects of Web-based collaborative solutionsWith Web-like interface, SharePoint can be used to provide intranet portals, document & file management systems, collaboration, social networks, extranets, websites, enterprise search, and business intelligence.Based on familiar tools and technologies: Web, Windows, Microsoft Office.Easy Integration with existing Line of Business Systems.
11 SharePoint: Capabilities and Benefits Websites & PortalsInternet, Intranet & Extranet SitesCollaborationOn Premise, Cloud Based & Hybrid ModelsMS Office, Mobile , Cross Browser IntegrationSitesGroupsSearchInsightsContentBIBusiness ApplicationsSocial NetworkingProgram & Project ManagementCustom Business App. developmentVisual Studio SupportData Exposure through Web Services & API’sWiki, Blogs, Communities & My SitesProfile Management and SharingTagging, RSS Feeds, Tag CloudsOrganizational BrowsersWeb & Enterprise ContentEnterprise SearchEnterprise Data & Records ManagementWeb Content ManagementWorkflow & Routing, Metadata, TaxonomiesDocument Imaging and SharingEnterprise Scalability, Contextual relevanceStructured and Unstructured Content SearchFast Search within SharePoint, s,Folders Databases & Line Of Business(LOB) systems.Business Insight & AnalysisReports, Matrices, Dashboards & ScorecardsBI ReportsWeb AnalyticsServer Based Excel Spreadsheets & Data visualization
12 Leveraging ISV components The Microsoft partner communityMicrosoft creates platforms such as SharePoint which are utilized by Independent Software Vendors(ISV’s) to extend functionality on SharePoint’s Platform.Integrators like SRTEKBOX deploy, configure and bring it all together to deliver the right solutionsfor our clients.Value of these relationshipsThe SI has subject matter expertise on these products and their clients business needs.Rapid deployment of solutions.Low risk on tried and true product sets.Single Technology Stack - all based on SharePoint.
14 smartContract - Overview smartContract - an enterprise application – redefines the way enterprises deal with contracts. Leveraging SharePoint technology, the solution combines a single, scalable, enterprise-wide contract repository with a flexible workflow engine that supports an organizations unique contract process.This intuitive - browser based application makes contract management a painless job for the management, while helping companies avoid risks as well as spot hidden opportunities.
15 Why “smart” is Better?Brings every stage of contract lifecycle management under control of managementCentralization and standardization of development, administration and supervision of contracts.Feature rich application which makes contracts management less painful and more meaningfulEasy integration with other enterprise systems such as CRM, ERP, Intranet as well as with authoringtools like Microsoft Office.Fast deployment and reliable support.Built on robust technology.7. Trusted by a growing tribe of high performance companies.
16 The Process Flow R Indent Submission Approval/Review workflow Task assignmentfor DraftingTeam IdentificationWorkspace CreationCollaborationApproval workflowPublish to RepositoryVersioningRCommunicationReviewsDocuments/NotesTasks Tracking
17 Process Flow : Contract Management CategorizationRole Based AccessEasy SearchPayment TermsDefinitionAuto PaymentSchedulesPayment TrackingPayment AlertsExpiry AlertsKey Event AlertsCentral RepositoryAnalysisReportingCommunication
18 Key Features Complete monitoring and reporting Smart Creation •Online submission of indents•Collaborative workspace for drafting of contracts•Standardization with library of clauses and templates•Rule-based contract approval regimeCentral RepositoryAnytime, anywhere access with the web based repositoryComprehensive categorization of contracts according user generated as well as standard contract categoriesEasy to use search facilityCompatibility with all major document formats – MSWord, PDF, image etc.Define access levels based on roles and groups forenhanced securityAuto generate documents such as letters, notices etc. using the contract data from the systemComplete monitoring and reporting•A personalized dashboard•Out-of-box reports that capture the standard information•Create custom reports with easy to use reporting tools•Auto generated AS-19 analysis for Lease contracts•Alerts and notification for key lifecycle events and tasks•Escalation of open tasksManagement of Financial Obligations•Capture complex payment terms from contract as structured, actionable information•System generated payment schedules•Single source to track all payment related activitiesStrong Technology Backbone•Built on robust document management framework of Microsoft SharePoint•Reliable and scalable application based on MS SQL Server•Support for integrated security with active directory
19 SharePoint: The backbone We at SRTEKBOX, have utilized SharePoint as an Application Development Platform to build scalable, extensible and reliable – multi tiered web applications. With a Business led approach, and a strict focus on integrating and developing solutions around Microsoft SharePoint environment, SRTEKBOX has designed and implemented innovative solutions that have helped our customers to improve their business processes and drive business values.SRTEKBOX leverages the benefits of SharePoint not only for smartContract, but extends it to other intuitive products as well which too are built on MS SharePoint Platform:
20 About SRTEKBOXSRTEKBOX is an India based software organization engaged in developing out-of-the-box products that aim to bring in smartness to the usual way of running business operations. Our customizable products are tactical applications which address important business needs.Our range of products, keeping all the unique statutory and regulatory requirements of the Indian industries, empower companies to respond quickly and decisively to vibrant market conditions thereby helping them achieve as well as maintain a competitive advantage.For more information, visit our website:Registered Office SR TekBox Pvt Ltd 7A/42, WEA, KAROL BAGH NEW DELHI INDIA