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1 WELCOME 2 Communication Skills What is there for the day… We’ll share knowledge We’ll have Fun We’ll Play Roles We’ll learn.

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Presentation on theme: "1 WELCOME 2 Communication Skills What is there for the day… We’ll share knowledge We’ll have Fun We’ll Play Roles We’ll learn."— Presentation transcript:



3 2 Communication Skills What is there for the day… We’ll share knowledge We’ll have Fun We’ll Play Roles We’ll learn


5 4 WHAT DO WE UNDERSTAND BY A “SKILL”? Communication Skills

6 5  what is Good and what is Bad Communication At the end of the workshop we will learn…  some basic skills to become a Good Communicator Communication Skills

7 6  to recognize & overcome barriers  advantages of listening  to speak confidently  to communicate effectively … and also Communication Skills

8 7 Research shows, communication is… body language 55% words 7% style 38% Communication Skills

9 8 Why Communication… to express our emotions achieve joint understanding to get things done pass on and obtain information reach decisions develop relationships Communication Skills

10 9 Home Truths about Communication… Good Communication can’t exist without honest listening We do not try HARD to get our message across We do not take advantage of various media available to us We all could improve our communication skills It cannot be perfected Communication Skills

11 10 Ways & effects of Communication More Flexible, Less Accurate but responsive (Grapevine/Rumors) Informal Less Flexible, More Accurate but less responsive (JAGRITI…) Formal Communication Skills

12 11 What is Communication… art of getting your message across effectively through: Visuals – leaves greatest impact Body Language – can make or mar Spoken words – first & simplest way Written words – reflects importance Communication Skills

13 12 Types & Methods Television, Newspaper, Magazines, Internet… Multimedia Photographs, Paintings, Videos, Film… Visuals Facial expressions, Actions, Voice Tone, Silence, Stance… Gestures Conversations, Interviews, Phone Calls, Requests… Spoken Letters, Memos, Reports… Written Communication Skills

14 13 Communication : The Flow Sender Receiver Message Feedback Channel Perception Delivery Formulating Response Understanding Communication Skills

15 14 –Is scarcer than quality water –Is measured by results or actions –Does not need to be very complex –Is aimed at informing others –Is complete and clear Effective Communication… Communication Skills

16 15 Barriers to Effective Communication…  Personal Barriers Your style and character (rude, polite, shy, outspoken) Preparation & presentation Lack of clarity (pronunciation, pitch, etc.) Lack of credibility Timing Communication Skills

17 16 Barriers to Effective Communication… Proper Pronunciation CommunicationHelpPen BuffaloCareerGuest ColonelBuffetBouquet RendezvousBulbFax PrakashPradeepChandrajeet Communication Skills

18 17 Barriers to Effective Communication…  Organisational Barriers Culture Environment Size & structure Pace of activity Communication Skills

19 18 Barriers to Effective Communication…  Process Barriers Channel/Medium Irrelevant Information loading Lack of Response or Feedback Inappropriate Questions Communication Skills

20 19 Overcoming the Barriers… Say to yourself, “I will get Response” Come up with a topic for discussion everyday Start improving upon pronunciation Develop habit of reading – start with the English newspaper / Comics Understand first, then communicate Don’t be afraid of asking questions Communication Skills

21 20 Facial Expressions Gestures Posture Body Language… Communication Skills

22 21 Body Language… Frustration Clearing throat, "whew" sound, Whistling, smoking, pinching flesh covering mouth, jiggling money or keys, tugging ears, wringing hands. Short breaths, "tsk" sound, tightly clenched hands, wringing hands, Fist like gestures pointing index finger rubbing hand through hair rubbing back of neck. Nervousness Communication Skills

23 22 Body Language… Defensiveness Open hands, unbuttoned coat Arms crossed, sideways glance, touching- rubbing nose, rubbing eyes, buttoned coat, drawing away Openness Insecurity Pinching flesh, chewing pen, thumb over thumb, biting fingernail Communication Skills

24 23 Body Language… Confidence Cooperation Upper body in sprinter's position, open hands, sitting on edge of chair, hand to face gestures, unbuttoning coat. Steepled hands, hands behind back, back stiffened, hands in coat pockets with thumb out, hands on tapels of coat Communication Skills

25 24 Body Language… Look out for some more clues on Body Language in the given handout… Communication Skills

26 25 SPEAKING SKILLS Communication Skills

27 26 Speaking… “A wise man reflects before be speaks; a fool speaks, and then reflects on what he has uttered.” - French Proverb. Communication Skills

28 27 –Take initiative –Be polite –Be pleasant (smile, jokes) –Be clear and concise (tone, accent, emphasis, pronunciation) –Cite negative opinions honestly, but in a positive manner –Seek Feedback While Speaking… Communication Skills

29 28 –Write down in advance what you want to say and in what order –Smile –Speak slowly –Always be polite and friendly –For long messages, follow a script –Get confirmation –Monitor your time While Speaking over phone… Communication Skills

30 29 WRITING SKILLS Communication Skills

31 30 Clarity in Writing… Rs 1000000000 Rs. 10,00,00,000/- Rs. 10 Crore Communication Skills

32 31  Plan what you want to say in your letter/ report While Writing…  Use simple language – avoid ambiguous words  Check spelling & punctuation, then send  Reread the letter when you have finished Communication Skills

33 32 While Writing… ““KISS” (Edit the letter by cutting ruthlessly). BBe kind to others’ eyes (font size, clarity) BBe creative (use tables, graphs) UUse the language YOU are better at Communication Skills

34 33 Visualize the reader when you are writing Don’t write unbroken paragraphs Use numbered paragraphs to make cross-referencing easier Punctuation plays the role of body language in writing Keep in mind while writing Communication Skills

35 34 Use headings and subheadings. Use ruled sheets instead of plain ones. Don’t print without thoroughly checking your sources. Keep in mind while writing … Communication Skills

36 35 LISTENING SKILLS Communication Skills

37 36 Listening – why is it important? Writing Reading Speaking Listening Order in which we are taught Order in which we learn 9% 16% 30% 45% Communication Skills

38 37 –to receive information –to understand effectively –to enhance clarity –to empathize Objective of Listening is… Communication Skills

39 38 – Avoid distractions – Do not interrupt unnecessarily – Be active (show interest) – Paraphrase what you’ve heard – Throw an echo So, while Listening… Communication Skills

40 39 The Listener keeps looking at the speaker The Listener’s body is in ‘open’ position The listener is smiling with a pleasant & encouraging expression Listener looks relaxed but alert, neither tense nor slouching Listener utters humming sounds What Listening Looks like... Communication Skills

41 40 PRESENTATION SKILLS Communication Skills

42 41 – Research (find out facts & figures) – Prepare (Introduce, Discuss, Conclude) – Rehearse – Be confident – Present – Use proper media While Presenting… Communication Skills

43 42 5 styles of communicating to manage conflicts Communication Skills “Go for it” You feel confident but uncooperative You win and other person loses “Run Away” You don’t feel confident or cooperative You lose “Yes, Boss” You feel cooperative but unconfident You let the other person win “Let’s Trade” You feel partly cooperative & confident You both win a bit and lose a bit “Let’s both win” Mutual Cooperation & Confidence You help one another to win

44 43 “I HEAR, I forget I SEE, I remember I DO, I understand” “I HEAR, I forget I SEE, I remember I DO, I understand” Communication Skills Vinay - 9866254387

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