Presentation is loading. Please wait.

Presentation is loading. Please wait.

Guide 3 Write in an Efficient, Action- Oriented Style.

Similar presentations

Presentation on theme: "Guide 3 Write in an Efficient, Action- Oriented Style."— Presentation transcript:

1 Guide 3 Write in an Efficient, Action- Oriented Style

2 Definitions  Writing in an efficient style means saying everything that needs to be said and nothing more.  Writing in an action-oriented style means writing in a strong, lively style that gives a sense of movement or emphasizes action.  BUT—being too blunt or gruf often is interpreted as being rude.

3 Condense Written Copy  Use a direct style: present information in a logical, straightforward manner.  Eliminate repetitive material: Information should be repeated only when it is necessary for emphasis  Avoid Hidden Verbs: Avoid hiding verbs in a noun form.

4 Examples:  (Hidden verb)Please call if I can be of assistance to you.  (Active verb) Please call if I can assist you.  (Hidden verb) We must make a decision on this issue today.  (Active verb) We must decide this issue today. (must be an action verb—assist, decide, something you can do)

5 Examples  (Hidden Verb)Please take all alternatives into consideration.  (Active Verb) Please consider all alternatives.  (Hidden Verb) Please make the announcement that lunch will be served at noon.  (Active Verb) Please announce that lunch will be served at noon.

6 Replace Wordy Phrases  Phrases are often used when one word would convey the message adequately. For example: At the present time = now

7 Replace Wordy Phrases Examples: In the amount of = o for In the near future = o soon During the time that = o while

8 Use Only Necessary Modifiers  Repeat again = again  Maximum possible = maximum  New innovation = innovation  Merge together = merge  Cooperate together = cooperate (The first set of words mean the same thing so only use one of them.)

9 Use Only Necessary Descriptive Words In some cases descriptive words are necessary—in other cases they simply occupy space.  We must say either New York City or New York State (to clarify which place)  We don’t need to say the City of Chicago (there’s only one Chicago)

10 Examples of Descriptive Words  The box was square in shape.  (better) The box was square (everyone knows a square is a shape)  The dog weighed 50 pounds in weight  (better) The dog weighed 50 pounds  The report was 20 pages in length.  (better) The report was 20 pages.

11 Use Only Necessary Alternatives  Thank you for your kindness and hospitality.  (better) Thank you for your hospitality. (use one or the other, but not both)  Call if you have questions or concerns  (better) Call if you have questions.  Let me know if you need my help or assistance.  (better) Let me know if you need help.

12 Use Active Voice in Most Situations  Active verbs are used when the subject does the action that is described by the verb.  Terri was presented with the award by the President. (passive)  The President presented the award to Terri. (active)

13 Use Active Verbs  The dog was saved by Tom. (passive)  Tom saved the dog. (active)  The announcement of the winner will be made by the mayor. (passive)  The mayor will announce the winner. (active)  Your check was mailed on May 10 (passive)  The accountant mailed your check on May 10.(active)

14 Use Active Voice  Sentences using passive voice are difficult to correct.  However, when you are using MS Word, the spell check fixes these for you.  If the sentence is underlined in green, click on the section underlined.  The computer will say “use of Passive Voice” and give a suggestion.  Have the computer change to the suggested correction, and you will usually be correct.

Download ppt "Guide 3 Write in an Efficient, Action- Oriented Style."

Similar presentations

Ads by Google