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Email Etiquette Ways to properly send emails on mass emails Note Any email address used is made up for this presentation. Please do not use these since.

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Presentation on theme: "Email Etiquette Ways to properly send emails on mass emails Note Any email address used is made up for this presentation. Please do not use these since."— Presentation transcript:

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2 Etiquette Ways to properly send s on mass s Note Any address used is made up for this presentation. Please do not use these since they are fake. Georgia 4-H does not except responsibility for the use of these. So Please use for the purpose of examples.

3 What are mass s ► Mass s are s sent out to multiple people ► These s are meant for multiple people and not just one person ► These s are usually informational messages to get in touch with more people easier.

4 Rules For sending out Mass s ► Make sure that they are SPELLED properly, no one hates having the embarseement of misspelling ► Do not send personal or praise s out over mass ► Make sure that the is for everyone to view and is not offensive!!!! ► Always remember Adults read all these s

5 Examples of bad s Remember these s are fake! To: From: Topic: Attn Marc Subject: This is for marc only and if you are not him delete. Marc the ballgame the other day was just sweet, I know we are the best team. Marc you are the coolest!!!!! Tim To: From: Topic: Officers Meeting (officers only) Subject: I was ing you to tell you that we will have a meeting this Thursday at MacDonald's. We will be going over the months community service projects. See you there Bob President

6 Reasons why both were bad!  1 st  The first was just plain rude and stupid  It is rude to fill up other peoples s with personal stuff that you could take the time to find marc’s and him directly.  Also what if there were people from other teams reading that .  Personal s are meant for personal addresses!  2 nd  This might seem to be ok but really it is not.  The non officers might over look the topic read the and show up at the meeting  Only to waste their time and GAS!!!!!  If you want to the officers make a separate list serve or put the s in, do not the club list serve.

7 Examples of good s Remember these s are fake! To: From: Topic: problems at the club office Subject: This week the construction going on around the office has been sort of destructive. The power has been cut at the office and there is no power. If you were planning on going by the office to work on project please try next week Jan To: From: Topic: The web page assignments Subject: As you all know the deadline for turning in you pages you are designing is March 24 th Please have these completed by this time and up on FTP. Hope everyone gets these done ASAP Robbie

8 Reasons why both are good! ► 1 st ► This is informative for all the members ► It also is meant for everyone! ► It in no way makes any personal remarks ► It is ok if you want to add jokes or comments that the whole group understands. ► 2 nd ► This is a perfect example of a deadline or meeting time ! ► It was not sent for just the select few but for the entire club ► Make sure if you at anytime you make sure the is similar to these formats. ► If not, thinks about ing it before you fill up others inboxes!

9 So what can you do? ► First make sure you know all the rules for ing on mass s, and make your s comply. ► If you find someone misusing mass , them privately and ask them to stop ► If there are major problems contact the Georgia 4-H Technology Leadership Team for additional resources.

10 So please help spread the word Because if you do TheWordWill Spread through the whole Georgia 4-H Program!

11 In the end… ► We can all do our part to make sure this miss use is eradicated from the groups we work with Designed By: Robbie Jones Communication Director for Georgia 4-H Technology Leadership Team February 9,2003 Any Questions should be sent to: This address is a real one!


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