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MSCOA Integrated Consultative Forum Nelson Mandela Bay 25 / 26 February 2015 Presented by National Treasury: Chief Directorate Local Government Budget.

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Presentation on theme: "MSCOA Integrated Consultative Forum Nelson Mandela Bay 25 / 26 February 2015 Presented by National Treasury: Chief Directorate Local Government Budget."— Presentation transcript:

1 mSCOA Integrated Consultative Forum Nelson Mandela Bay 25 / 26 February 2015 Presented by National Treasury: Chief Directorate Local Government Budget Analysis

2 mSCOA Integrated Consultative Forum Presented by National Treasury: Chief Directorate Local Government Budget Analysis Agenda Item:Assessment of mSCOA readiness

3 Road till here 3 Initial Consultative Process Presentations & Regulation Promulgation We believe some of the pilot municipalities are almost there but now need to see and test. We will therefore embark on a site visitation cycle to obtain the factual positions and updating our risk registers and assist with risk mitigation plans.

4 First Question ? 4 Failure is not an option! We crushed Y2K. We achieved MTREF budget reforms. In year reports done consistently by 278 Municipalities. We will achieve mSCOA !

5 Conceptual test vs actual 5 Site visits Project charters and risk registers Need to see transactions Budget tool Demo data on Transactions. All Sub systems. Costing Assets Implementation plans. Current Risks to be discussed and resolved. Budget for project approved. Fall over and disaster recovery plans Opening Balances Prior year Figures Ensuring that the project is owned by the pilots. Review of risk register. Signed SLA’s Project Charters Signed. Live transaction posting and data extraction to be physically demonstrated.

6 Our Major Tick Boxes 6 Does the system provider / Municipality have a fully thought through project plan? Pre Implementation Plans Does the project plan cater for disaster recovery fall over plans / The Y2K effect? Does it include the current version to be replaced by un-tested versions of replacement systems? If so what is the Specific Audit risk mitigation plans? What resources have been allocated to these plans and are all resources secured? Institutions e.g.. National Treasury and Provincial Treasury, Service Providers and ICT providers, In House Municipal staff designated and dedicated. Are outside parties contracted and secured?

7 Our Major Tick Boxes cont. 7 Is there current activity at the shop floor? Demo data / “Parallel testing” To test the budget capturing of all 7 segments of mSCOA? Have the Municipalities started to retro-fit the current Vote structure to mSCOA / Managing the Audit Opening Balances? To Test the synchronisation up stream as well as drilling down stream between Sub ledgers to the GL? Is the development far enough progressed to test the portal access and ETL (Extract transfer and Load Protocols) requirements? Will the Pilots be able to transact on 1 July in the New year? Are short codes going to be used and is there a one to one relationship with the Chart and segments? How ready is the pilots for normal in year and Budget reporting? What is the current audit opinion and how does it impact on piloting?

8 Achieving The Objective 8 What will need to be done? Achieving the results Site visits to all pilots and Metro’s Physical testing needs to be proven live. Load and database acceptance will be tested. Project plans will be reviewed and proposals to rectify will be made. Signed Copies of MOU and SLA need to be provided. How and who is dealing with the Audit file in terms of migration conversion to mSCOA, is this a upgrade? Continued ongoing monitoring and support will need to be agreed between Provincial Treasuries, Municipalities and 3 rd parties.

9 Achieving The Objective 9 What the project is It’s a Pilot. It’s testing of the up load of and configuration of the GL transactions. It’s the proofing grounds of mSCOA for both the concept as well as the systems in use. It’s the testing of the classifications / chart for completeness. It’s an organizational Reform.

10 Achieving The Objective 10 What the project is not A replacement of the current reporting requirements for budget, in-year and annual reporting. A National Treasury managed project, ( We are only facilitating and not an integral part of the implementation project.) Not a mere compliance to regulations. Not an IT or Financial only reform. “Need to be adopted organization wide”.

11 Municipal Manager Budget & Treasury Service Providers Non Financial Managers NTPT Pilot Site Visits - Attendees required. 11

12 Pilots Visits to Establish Project Governance & Conduct Readiness Assessments 12 Municipalities / Metro'sProposed datesEngagement Parties Senqu Local Municipality 04-MrtEastern Cape PT,Sebata Sol Plaatje Local Municipality 05-MrtNorthern Cape PT,Business Connexion,Payday Elias Motsoaledi Local Municipality 09-MrtLimpopo PT,CISC,VIP Victor Khanye Local Municipality 10-MrtMpumalanga PT,Sebata Nkangala District Municipality 10-MrtMpumalanga PT,CISC,VIP Ekurhuleni Metro 11-MrtGauteng PT,Business Connexion Merafong Local Municipality 12-MrtGauteng PT,BIQ Tlokwe Local Municipality 12-MrtNorth West PT,Vesta Setsoto Local Municipality 13-MrtFree state PT,CISC,VIP Knysna Local Municipality 16-MrtWestern Cape PT,Rdata uMgungundlovu District Municipality 17-MrtKwaZulu-Natal PT,Sage Evolution,VIP Richmond Local Municipality 17-MrtKwaZulu-Natal PT,Fujitsu uMhlathuze Local Municipality 18-MrtKwaZulu-Natal PT,Fujitsu,VIP Drakenstein Local Municipality 23-MrtWestern Cape PT,Business Connexion,DRL Overstrand Local Municipality 24-MrtWestern Cape PT,Bytes Technologies,Payday

13 Logistics 13 The Pilot Municipality will need to arrange the following logistically: Availability of key personnel for the engagement. Invitations to the PT and Service Providers. Ensure that the Service Providers is available. The venue and time allocations. Kindly note that the dates as given needs to be adhered to.

14 Proposed Agenda 14 System Demo / Live tsting Can the current budget be captured. When will it be able to be pre tested. Allocate test and user acceptance sign-off. Can the data be provided. Is sub-sytems merged with out intervention. Risks Risk RegisterMitigation plansDisaster recovery.Audit file.Opening Balances Project Charter Roles and resourcesDetail implementation and project plans.Signatories and Budgets.. Section 71 / Budgets / Statutory reports Current formats remainNT to build and test against old formats.

15 15 Q & A

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