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Page: 1 BackForwardIndex Exit Version 2.5 July 8, 2002.

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2 Page: 1 BackForwardIndex Exit Version 2.5 July 8, 2002

3 Page: 2 BackForwardIndex Exit Version 2.5 July 8, 2002 Define session organization  Session Manual Key Discussion : Look, listen, interact, and learn! These pages will focus on concepts, highlight certain topics/items, or even ask for your feedback. Procedure : Look, listen. That’s basically it…watch the demonstration and follow along in your manual. On Your Own Activity: The instructor talked about it, you’ve seen it…now perform the task following the steps provided. Exercise: Test your knowledge and skills! Complete the exercise per the instructions. If you need help… just ask! We want you to succeed. This session was designed to be instructor led and follows traditional classroom activities you may have been previously exposed to. In this course, the instructor will present information about how to use the Academic History module of the Student Information System. You will be asked to complete activities/exercises in this manual. Following along in the manual will help you complete this course successfully. Please avoid using your computer until the instructor has asked you to do so. This session was designed to be instructor led and follows traditional classroom activities you may have been previously exposed to. In this course, the instructor will present information about how to use the Academic History module of the Student Information System. You will be asked to complete activities/exercises in this manual. Following along in the manual will help you complete this course successfully. Please avoid using your computer until the instructor has asked you to do so.    

4 Page: 3 BackForwardIndex Exit Version 2.5 July 8, 2002 Define course pre-requisites  The following is a recommended course sequence: Banner Navigation Academic History The following is a recommended course sequence: Banner Navigation Academic History

5 Page: 4 BackForwardIndex Exit Version 2.5 July 8, 2002 Lesson 1: View a student’s grade point average Topic 1:Determine what a student’s total GPA was prior to Winter 1998 Topic 2:View a student’s overall GPA and academic standing Topic 3:View a student’s GPA based on subject Lesson 2: Record, view, and organize a student’s non-course activities Topic 1:View and/or record a student’s paper Topic 2:View transcript events and comments Topic 3: Organize a student’s non-course paper or transcript activity Appendix A: Student ID Numbers for Exercises Define session agenda  Lesson Introduction & Review of Banner Commands

6 Page: 5 BackForwardIndex Exit Version 2.5 July 8, 2002 Define Banner’s Student Information System  Banner 2000 supports the integrated flow of information throughout Wayne State. It assists the user in resource management. Banner continues this tradition with the Student Information System. The Student Information System supports the full range of functions necessary for student administration, including: class schedule administration, admissions, academic history, degree audit reporting, registration, academic status, and holds. Banner 2000 supports the integrated flow of information throughout Wayne State. It assists the user in resource management. Banner continues this tradition with the Student Information System. The Student Information System supports the full range of functions necessary for student administration, including: class schedule administration, admissions, academic history, degree audit reporting, registration, academic status, and holds.

7 Page: 6 BackForwardIndex Exit Version 2.5 July 8, 2002 Define the features of Academic History  Academic History enables one to view a student’s grades. Grades are rolled to Academic History following each term. Academic standing is calculated using user-defined rules regarding probation and Dean's List policies. The term GPA information is maintained here. Degrees and honors associated with each student can be viewed in this module, along with information on majors, minors, and status. Transfer course work is recorded in the Academic History module. Academic History enables one to view a student’s grades. Grades are rolled to Academic History following each term. Academic standing is calculated using user-defined rules regarding probation and Dean's List policies. The term GPA information is maintained here. Degrees and honors associated with each student can be viewed in this module, along with information on majors, minors, and status. Transfer course work is recorded in the Academic History module.

8 Page: 7 BackForwardIndex Exit Version 2.5 July 8, 2002 Review basic Banner commands  Direct Access : From the File menu enables you to go directly to a form using the forms’ acronym. Block/Next : Moves the cursor to the next block that has at least one enterable field. If the next area is in another window, that window is opened. Key Strokes: Ctrl+PageDown Icon Button: Menu Command: Block/Next : Moves the cursor to the next block that has at least one enterable field. If the next area is in another window, that window is opened. Key Strokes: Ctrl+PageDown Icon Button: Menu Command: Enter Query : Clears the fields of a form to enable it to perform a query. Key Stroke: F7 Icon Button: Menu Command : Enter Query : Clears the fields of a form to enable it to perform a query. Key Stroke: F7 Icon Button: Menu Command :

9 Page: 8 BackForwardIndex Exit Version 2.5 July 8, 2002 Review basic Banner commands  Execute Query : Executes a query based on the information provided. Key Stroke: F8 Icon Button: Menu Command: Execute Query : Executes a query based on the information provided. Key Stroke: F8 Icon Button: Menu Command: Rollback : Application and inquiry forms: Clears all information (except key information) and returns you to the first enterable field in the key block. Validation forms: Returns you to the first enterable field on the form. Query forms: Returns you to the first enterable field on the calling form. oKey Stroke: Shift + F7 oIcon Button: Rollback : Application and inquiry forms: Clears all information (except key information) and returns you to the first enterable field in the key block. Validation forms: Returns you to the first enterable field on the form. Query forms: Returns you to the first enterable field on the calling form. oKey Stroke: Shift + F7 oIcon Button:

10 Page: 9 BackForwardIndex Exit Version 2.5 July 8, 2002 Review basic Banner commands  Exit: This command provides one of three functions based where one is at in Banner: cancels a query, exits the current form, or exits Banner. Key Stroke: Ctrl + q Icon Button: Menu Command: Exit: This command provides one of three functions based where one is at in Banner: cancels a query, exits the current form, or exits Banner. Key Stroke: Ctrl + q Icon Button: Menu Command:

11 Page: 10 BackForwardIndex Exit Version 2.5 July 8, 2002 Review forms Banner displays information in forms. This is very similar to a screen in SIS. Each form in HRMS has a seven character name. This name is an acronym that tells you about the type of information it contains, the University business process it’s related to, and much, much more.  Form name

12 Page: 11 BackForwardIndex Exit Version 2.5 July 8, 2002 Review forms The information on the forms is organized into blocks. A block is a section of a form or window that contains information related to the current record. If a form or window contains more than one block, each block (except the key block) may be enclosed in a solid line box.  Most blocks have a title. There are three exceptions: A key block does not have a title. If a form or window has only one block, the block does not have a title. If a form has a key block and only one other block, the second block does not have a title. Most blocks have a title. There are three exceptions: A key block does not have a title. If a form or window has only one block, the block does not have a title. If a form has a key block and only one other block, the second block does not have a title. Key block Other blocks

13 Page: 12 BackForwardIndex Exit Version 2.5 July 8, 2002 Review forms The first block on most forms contains key information. (Some forms, especially validation forms and certain list forms, do not have a Key block.) This Key block determines what is entered or displayed on the rest of the form. All information on the form refers to the Key block.  The Key block has at least one field and typically more. For example, a form that maintains financial information may have Key block fields for both a chart of accounts and a fiscal year. The Key block stays on the form as subsequent blocks appear. Occasionally, another window may appear on top of the Key block if the window is unusually large or if the key block is not pertinent to the window. When the cursor is in the key block, enterable fields in the key block are enabled. These same fields are disabled when the cursor leaves the key block Key block

14 Page: 13 BackForwardIndex Exit Version 2.5 July 8, 2002 Lesson 1: View a student’s grade point average

15 Page: 14 BackForwardIndex Exit Version 2.5 July 8, 2002 Lesson 1: Overview and Agenda  Lesson 1: View a student’s grade point average Overview and Agenda Lesson Overview The purpose of this lesson is to access information regarding a student’s grade point average based on specific criteria. Lesson Overview The purpose of this lesson is to access information regarding a student’s grade point average based on specific criteria. Lesson Agenda Topic 1:Determine what a student’s total GPA was prior to Winter 1998 Topic 2:View a student’s overall GPA and academic standing Topic 3: View a student’s GPA based on subject Lesson Agenda Topic 1:Determine what a student’s total GPA was prior to Winter 1998 Topic 2:View a student’s overall GPA and academic standing Topic 3: View a student’s GPA based on subject

16 Page: 15 BackForwardIndex Exit Version 2.5 July 8, 2002 Topic 1: Determine what a student’s total GPA was prior to Winter 1998 What you will learn in this topic: How to view a student’s “Pre Banner” GPA Assume you may want to determine a returning student’s total GPA prior to Winter 1998 semester so it may be added to Banner’s GPA. Using the Pre Banner Summary Hours and GPA Form (SHAPCMP) you will be able to view a student’s pre-Banner GPA. This form allows one to view a summary of the students GPA in lieu of the actual converted term's course work. This is helpful when an institution does not intend to convert transcript data, or has chosen to defer the conversion to a later date. The ability to add pre-Banner hours and GPA means that more accurate assessments can be made when determining class level, and in calculating the institutional or transfer GPA.  Lesson 1: View a student’s grade point average Topic 1: Determine what a student’s total GPA was prior to Winter 1998

17 Page: 16 BackForwardIndex Exit Version 2.5 July 8, 2002 Procedure: Determine what a student’s total GPA was prior to Winter 1998 Navigate to the SHAPCMP form. 1)Type SHAPCMP into the Direct Access field on the Banner Main Menu and press the Enter key. The Pre Banner Summary Hours and GPA Form will appear. 2)Enter the Student’s Banner ID number by typing the student’s ID number into the ID field. The student’s name will appear. 3)Click on the Next Block button or press the Ctrl+PageDown keys. Data will appear in the next block. Navigate to the SHAPCMP form. 1)Type SHAPCMP into the Direct Access field on the Banner Main Menu and press the Enter key. The Pre Banner Summary Hours and GPA Form will appear. 2)Enter the Student’s Banner ID number by typing the student’s ID number into the ID field. The student’s name will appear. 3)Click on the Next Block button or press the Ctrl+PageDown keys. Data will appear in the next block. Lesson 1: View a student’s grade point average Topic 1: Determine what a student’s total GPA was prior to Winter 1998  2 3

18 Page: 17 BackForwardIndex Exit Version 2.5 July 8, 2002 Discussion: Determine what a student’s total GPA was prior to Winter 1998 Note: from this form, you can view the following information: A.Grade level (i.e. undergraduate vs. graduate) B.Type:I = Institutional Course Term, T= Transfer Course Term C.Credit hour information (i.e. credits attempted, passed, and earned). D.GPA information Note: from this form, you can view the following information: A.Grade level (i.e. undergraduate vs. graduate) B.Type:I = Institutional Course Term, T= Transfer Course Term C.Credit hour information (i.e. credits attempted, passed, and earned). D.GPA information  Lesson 1: View a student’s grade point average Topic 1: Determine what a student’s total GPA was prior to Winter 1998 ABCD

19 Page: 18 BackForwardIndex Exit Version 2.5 July 8, 2002 Procedure: Determine what a student’s total GPA was prior to Winter 1998 Now return to Banner’s main menu. 4)Click on the red door icon (exit) or press the Ctrl+Q keys. The Main Menu form will appear. Now return to Banner’s main menu. 4)Click on the red door icon (exit) or press the Ctrl+Q keys. The Main Menu form will appear. Lesson 1: View a student’s grade point average Topic 1: Determine what a student’s total GPA was prior to Winter 1998  4

20 Page: 19 BackForwardIndex Exit Version 2.5 July 8, 2002 On Your Own Activity: Determine what a student’s total GPA was prior to Winter 1998 Lesson 1: View a student’s grade point average Your Own Activity: Determine what a student’s total GPA was prior to Winter 1998 

21 Page: 20 BackForwardIndex Exit Version 2.5 July 8, 2002 On Your Own Activity Review: Determine what a student’s total GPA was prior to Winter 1998 Note: from this form, you can view the following information: –Grade level (i.e. undergraduate vs. graduate) –Type:I = Institutional Course Term, T= Transfer Course Term –Credit hour information (i.e. credits attempted, passed, and earned). –GPA information Note: from this form, you can view the following information: –Grade level (i.e. undergraduate vs. graduate) –Type:I = Institutional Course Term, T= Transfer Course Term –Credit hour information (i.e. credits attempted, passed, and earned). –GPA information  Lesson 1: View a student’s grade point average Your Own Activity: Determine what a student’s total GPA was prior to Winter 1998

22 Page: 21 BackForwardIndex Exit Version 2.5 July 8, 2002 Topic 2: View a student’s overall GPA and academic standing What you will learn in this topic: How to view a student’s overall GPA and academic standing using the Term Sequence Course History Form (SHATERM). Assume you may want to determine a student’s overall GPA and academic standing for general advising. Using the Term Sequence Course History Form (SHATERM) you will be able to view a student’s overall GPA and current academic standing. The purpose of this form is to provide a tool to be used by advisors to determine the student's progress on a term-by-term basis. It displays the student's current status and GPA information. Scrolling institutional, transfer, and overall GPA totals are displayed on this form each time the term changes. Institutional and transfer work are displayed separately.  Lesson 1: View a student’s grade point average Topic 2: View a student’s overall GPA and academic standing The information on this form is similar to the old SIS SGPA screen

23 Page: 22 BackForwardIndex Exit Version 2.5 July 8, 2002 Procedure: View a student’s overall GPA and academic standing Navigate to the SHATERM form. 1)Type SHATERM into the Direct Access field on the Banner Main Menu and press the Enter key. The Term Sequence Course History Form will appear. 2)Enter the Student’s Banner ID number by typing the student’s ID number into the ID field. The student’s name will appear. 3)Double click on the Level field. The Term Code Validation Form will appear. 4)Scroll down the list to the desired level and click on it. 5)Click on the OK button. The code will be placed in the Level field. 6)Click on the Next Block button or press the Ctrl+PageDown keys. Data will appear in the next block. Navigate to the SHATERM form. 1)Type SHATERM into the Direct Access field on the Banner Main Menu and press the Enter key. The Term Sequence Course History Form will appear. 2)Enter the Student’s Banner ID number by typing the student’s ID number into the ID field. The student’s name will appear. 3)Double click on the Level field. The Term Code Validation Form will appear. 4)Scroll down the list to the desired level and click on it. 5)Click on the OK button. The code will be placed in the Level field. 6)Click on the Next Block button or press the Ctrl+PageDown keys. Data will appear in the next block. Lesson 1: View a student’s grade point average Topic 2: View a student’s overall GPA and academic standing  NOTE: The form also permits the entry of a specific beginning term that is other than the first term the student attended.

24 Page: 23 BackForwardIndex Exit Version 2.5 July 8, 2002 Discussion: View a student’s overall GPA and academic standing A.Academic Standing B.Override:Displays the user- entered academic override standing (if applicable). A.Academic Standing B.Override:Displays the user- entered academic override standing (if applicable).  Lesson 1: View a student’s grade point average Topic 2: View a student’s overall GPA and academic standing A B

25 Page: 24 BackForwardIndex Exit Version 2.5 July 8, 2002 Discussion: View a student’s overall GPA and academic standing C.Attempted Hours: Formerly known as “Res Enrolled Hours” in SIS D.Passed Hours: Formerly known as “Res Total Earned Hours” in SIS E.Earned Hours: Formerly known as “Cumulative Total Earned Hours ” in SIS F.GPA Hours: Formerly known as “Res GPA Attempted Hours” in SIS C.Attempted Hours: Formerly known as “Res Enrolled Hours” in SIS D.Passed Hours: Formerly known as “Res Total Earned Hours” in SIS E.Earned Hours: Formerly known as “Cumulative Total Earned Hours ” in SIS F.GPA Hours: Formerly known as “Res GPA Attempted Hours” in SIS  Lesson 1: View a student’s grade point average Topic 2: View a student’s overall GPA and academic standing DCEF NOTE: If attempted hours is less than Earned hours this is usually the case where Transfer Credit, Credit by Exam or other advanced standing credit has been added.

26 Page: 25 BackForwardIndex Exit Version 2.5 July 8, 2002 Procedure: View a student’s overall GPA and academic standing Now return to Banner’s main menu. 7)Click on the red door icon (exit) or press the Ctrl+Q keys. The Main Menu form will appear. Now return to Banner’s main menu. 7)Click on the red door icon (exit) or press the Ctrl+Q keys. The Main Menu form will appear. Lesson 1: View a student’s grade point average Topic 2: View a student’s overall GPA and academic standing  7

27 Page: 26 BackForwardIndex Exit Version 2.5 July 8, 2002 On Your Own Activity: View a student’s overall GPA and academic standing Lesson 1: View a student’s grade point average Your Own Activity: View a student’s overall GPA and academic standing 

28 Page: 27 BackForwardIndex Exit Version 2.5 July 8, 2002 On Your Own Activity Review: View a student’s overall GPA and academic standing Lesson 1: View a student’s grade point average Your Own Activity Review: View a student’s overall GPA and academic standing  A.Academic Standing B.Override:Displays the user- entered academic override standing (if applicable). C.Attempted Hours: Formerly known as “Total Enrolled” in SIS D.Passed Hours: Formerly known as “Total Earned” in SIS E.Earned Hours: Formerly known as “Total Earned” in SIS F.GPA Hours: Formerly known as “GPA Attempted Hours” in SIS A.Academic Standing B.Override:Displays the user- entered academic override standing (if applicable). C.Attempted Hours: Formerly known as “Total Enrolled” in SIS D.Passed Hours: Formerly known as “Total Earned” in SIS E.Earned Hours: Formerly known as “Total Earned” in SIS F.GPA Hours: Formerly known as “GPA Attempted Hours” in SIS

29 Page: 28 BackForwardIndex Exit Version 2.5 July 8, 2002 Topic 3: View a student’s GPA based on subject What you will learn in this topic: How to view a student’s GPA based on subject using the Subject Sequence History Form (SHASUBJ) Assume you may want to determine a student’s academic GPA based on their major or a subject area for the purpose of tracking the student's progress in specific subject areas. This information may be useful when determining if a student is eligible for scholarships and awards. Using the Subject Sequence History Form (SHASUBJ) you will be able to view a student’s GPA by subject area! The form provides information pertinent to the student's current status as well as GPA information on a subject-by-subject basis. It shows institution entries and all transfer entries flagged to be included in the transfer GPA. Scrolling totals on a subject-by-subject basis are kept for institutional, transfer, and overall GPAs. The form allows the entry of a specific beginning subject area to avoid having to scroll through multiple subject areas if only one is required.  Lesson 1: View a student’s grade point average Topic 3: View a student’s GPA based on subject This is a convenient feature of Banner!

30 Page: 29 BackForwardIndex Exit Version 2.5 July 8, 2002 Procedure: View a student’s GPA based on subject Navigate to the SHASUBJ form. 1)Type SHASUBJ into the Direct Access field on the Banner Main Menu and press the Enter key. The Subject Sequence History Form will appear. 2)Enter the Student’s Banner ID number by typing the student’s ID number into the ID field. The student’s name will appear. 3)Double click on the Level field. The Term Code Validation Form will appear. 4)Scroll down the list to the desired level and click on it. 5)Click on the OK button. Navigate to the SHASUBJ form. 1)Type SHASUBJ into the Direct Access field on the Banner Main Menu and press the Enter key. The Subject Sequence History Form will appear. 2)Enter the Student’s Banner ID number by typing the student’s ID number into the ID field. The student’s name will appear. 3)Double click on the Level field. The Term Code Validation Form will appear. 4)Scroll down the list to the desired level and click on it. 5)Click on the OK button. Lesson 1: View a student’s grade point average Topic 3: View a student’s GPA based on subject 

31 Page: 30 BackForwardIndex Exit Version 2.5 July 8, 2002 Procedure: View a student’s GPA based on subject 6)Entering a value into the Start with Subject field is optional. If the user knows the student has taken one or more courses in a subject area, they may type in the code or double click on the Start with Subject field to retrieve a code. 7)Scroll down the list to the desired item and click on it. 8)Click on the OK button. The code will be placed in the Start with Subject field. 9)Click on the Next Block button or press the Ctrl+PageDown keys. Information will appear in the Current Standing Block 6)Entering a value into the Start with Subject field is optional. If the user knows the student has taken one or more courses in a subject area, they may type in the code or double click on the Start with Subject field to retrieve a code. 7)Scroll down the list to the desired item and click on it. 8)Click on the OK button. The code will be placed in the Start with Subject field. 9)Click on the Next Block button or press the Ctrl+PageDown keys. Information will appear in the Current Standing Block  Lesson 1: View a student’s grade point average Topic 3: View a student’s GPA based on subject

32 Page: 31 BackForwardIndex Exit Version 2.5 July 8, 2002 Procedure: View a student’s GPA based on subject 10)Click on the View Subject, GPA and Course Detail option under the Options Menu to access more information about the courses taken by the student. The Subject GPA and Course Detail Information form will appear.  Lesson 1: View a student’s grade point average Topic 3: View a student’s GPA based on subject 11

33 Page: 32 BackForwardIndex Exit Version 2.5 July 8, 2002 Procedure: View a student’s GPA based on subject 11)Use the scroll bar in the top block to scroll to a relevant subject. Notice that information is displayed in the Institutional Courses and Transfer Courses blocks while scrolling and is listed by subject. Note the GPA column changes per subject! 11)Use the scroll bar in the top block to scroll to a relevant subject. Notice that information is displayed in the Institutional Courses and Transfer Courses blocks while scrolling and is listed by subject. Note the GPA column changes per subject!  Lesson 1: View a student’s grade point average Topic 3: View a student’s GPA based on subject 11

34 Page: 33 BackForwardIndex Exit Version 2.5 July 8, 2002 Procedure: View a student’s GPA based on subject Now return to Banner’s main menu. 12)Click on the red door icon (exit) or press the Ctrl+Q keys. The Main Menu form will appear. Now return to Banner’s main menu. 12)Click on the red door icon (exit) or press the Ctrl+Q keys. The Main Menu form will appear. Lesson 1: View a student’s grade point average Topic 3: View a student’s GPA based on subject  12

35 Page: 34 BackForwardIndex Exit Version 2.5 July 8, 2002 On Your Own Activity: View a student’s GPA based on subject Lesson 1: View a student’s grade point average Your Own Activity: View a student’s GPA based on subject 

36 Page: 35 BackForwardIndex Exit Version 2.5 July 8, 2002 On Your Own Activity: View a student’s GPA based on subject Lesson 1: View a student’s grade point average Your Own Activity: View a student’s GPA based on Major or subject 

37 Page: 36 BackForwardIndex Exit Version 2.5 July 8, 2002 On Your Own Activity Review: View a student’s GPA based on subject Notice that information is displayed in the Institutional Courses and Transfer Courses blocks while scrolling and is listed by subject. Note the GPA column changes per subject!  Lesson 1: View a student’s grade point average Your Own Activity Review: View a student’s GPA based on Major or subject

38 Page: 37 BackForwardIndex Exit Version 2.5 July 8, 2002 Exercise: Matching Lesson 1: View a student’s grade point average Exercise: Matching Match the following business process with it’s matching Banner form. 1) Determine what a student’s total GPA was prior to Winter ) Determine what a student’s overall GPA and academic standing 3) Determine what a student’s GPA based on Major or subject Match the following business process with it’s matching Banner form. 1) Determine what a student’s total GPA was prior to Winter ) Determine what a student’s overall GPA and academic standing 3) Determine what a student’s GPA based on Major or subject A) SHASUBJ B) SHAPCMP C) SHATERM 

39 Page: 38 BackForwardIndex Exit Version 2.5 July 8, 2002 Exercise Review: Matching Lesson 1: View a student’s grade point average Exercise Review: Matching Business process with it’s matching Banner form. 1) Determine what a student’s total GPA was prior to Winter ) Determine what a student’s overall GPA and academic standing 3) Determine what a student’s GPA based on Major or subject Business process with it’s matching Banner form. 1) Determine what a student’s total GPA was prior to Winter ) Determine what a student’s overall GPA and academic standing 3) Determine what a student’s GPA based on Major or subject A) SHASUBJ (3) B) SHAPCMP (1) C) SHATERM (2) 

40 Page: 39 BackForwardIndex Exit Version 2.5 July 8, 2002 Exercise: Fill in the blank Lesson 1: View a student’s grade point average Exercise: Fill in the blank  Using the business processes described previously, provide answers to the questions for Fred Banacadem: 1) What is Fred’s overall GPA? _____________________ 2) What was Fred’s GPA prior to Winter 1998? ______ 3) What is the Fred’s GPA for his Business Administration (B A) classes? ____

41 Page: 40 BackForwardIndex Exit Version 2.5 July 8, 2002 Exercise Review: Fill in the blank Lesson 1: View a student’s grade point average Exercise Review: Fill in the blank  Using the business processes described previously, provide answers to the questions for Fred Banacadem: 1) What is Fred’s current overall graduate GPA? Using SHATERM: ) What was Fred’s Undergraduate GPA prior to Winter 1998? Using SHAPCMP: ) What is the Fred’s GPA for his graduate level Business Administration (B A) classes? Using SHASUBJ: 3.76

42 Page: 41 BackForwardIndex Exit Version 2.5 July 8, 2002 Lesson Review: View a student’s grade point average  Lesson 1: View a student’s grade point average Lesson Review FormUses Pre-Banner Summary Hours and GPA Form (SHAPCMP) SIS Equivalent: None Used to view GPA information for a specific student Term Sequence Course History Form (SHATERM) SIS Equivalent: SGPA Used to view a student’s overall GPA and current academic standing. Subject Sequence History Form (SHASUBJ) SIS Equivalent: None Used to view a student’s GPA by subject area.

43 Page: 42 BackForwardIndex Exit Version 2.5 July 8, 2002 Lesson 2: Record and organize a student’s non-course activities Lesson 2: Record, view, and organize a student’s non-course activities

44 Page: 43 BackForwardIndex Exit Version 2.5 July 8, 2002 Lesson 2: Overview and Agenda  Lesson 2: Record, view, and organize a student’s non-course activities Overview and Agenda Lesson Overview The purpose of this lesson has two parts. The first part involves recording non-course information. The second part involves pulling this information together in one place. Degree auditing and advising will be more efficient and affective when the information is organized. Lesson Overview The purpose of this lesson has two parts. The first part involves recording non-course information. The second part involves pulling this information together in one place. Degree auditing and advising will be more efficient and affective when the information is organized. Lesson Agenda Topic 1:View and/or record a student’s paper Topic 2:View transcript events and comments Topic 3: Organize a student’s non-course paper or transcript activity Lesson Agenda Topic 1:View and/or record a student’s paper Topic 2:View transcript events and comments Topic 3: Organize a student’s non-course paper or transcript activity

45 Page: 44 BackForwardIndex Exit Version 2.5 July 8, 2002 Topic 1: View and/or record a student’s paper What you will learn in this topic: How to view and/or record a student’s paper using the Qualifying Paper Form (SHAQPNO). Assume you may want to enter information into Banner about a graduate student’s paper such as a paper that is required for graduation. Information about the status of the paper (i.e. pending, received) may be tracked also using another form you’ll see later in this session.. Using the Qualifying Paper Form (SHAQPNO) you will be able to record student paper data as well as track the status of it. The intent of the Qualifying Paper Form is to capture information pertinent to requirements other than normal course requirements such as competency exams, projects, etc. Other information: The Graduate School maintains records for Ph.D. students and the validation table associated with this form will be maintained by the Graduate School.  Lesson 2: Record, view, and organize a student’s non-course activities Topic 1: View and/or record a student’s paper This is a convenient feature of Banner that wasn’t available to you in SIS!

46 Page: 45 BackForwardIndex Exit Version 2.5 July 8, 2002 Procedure: View and/or record a student’s paper Navigate to the SHAQPNO form. 1)Type SHAQPNO into the Direct Access field on the Banner Main Menu and press the Enter key. The Qualifying Paper Form will appear. 2)Enter the Student’s Banner ID number by t yping the student’s ID number into the ID field. The student’s name will appear. 3)The user should verify whether the student has degree information entered before entering new information. Click on the search button next to the Paper Number field. SHQQPNM (Qualifying Papers By Person Query Form) will appear. Navigate to the SHAQPNO form. 1)Type SHAQPNO into the Direct Access field on the Banner Main Menu and press the Enter key. The Qualifying Paper Form will appear. 2)Enter the Student’s Banner ID number by t yping the student’s ID number into the ID field. The student’s name will appear. 3)The user should verify whether the student has degree information entered before entering new information. Click on the search button next to the Paper Number field. SHQQPNM (Qualifying Papers By Person Query Form) will appear. Lesson 2: Record, view, and organize a student’s non-course activities Topic 1: View and/or record a student’s paper  2 3

47 Page: 46 BackForwardIndex Exit Version 2.5 July 8, )Make a note of the highest paper number, if there is one, and return to SHAQPNO by clicking on the door icon (exit) or press the Ctrl+Q keys. SHAQPNO will appear. Lesson 2: Record, view, and organize a student’s non-course activities Topic 1: View and/or record a student’s paper Procedure: View and/or record a student’s paper  4

48 Page: 47 BackForwardIndex Exit Version 2.5 July 8, 2002 Procedure: View and/or record a student’s paper 5)Type a number into the Page Number field that represents the next number in the sequence. –For example, if the highest number found on SHQQPNM (Qualifying Papers By Person Query Form) is 2, then type 3 into the field. If there is no number displayed on SHQQPNM, then type 1 into the Page Number field to indicate this is the first paper entered. 6)Click on the Next Block button or press the Ctrl+PageDown keys. The cursor will move to the next block. 5)Type a number into the Page Number field that represents the next number in the sequence. –For example, if the highest number found on SHQQPNM (Qualifying Papers By Person Query Form) is 2, then type 3 into the field. If there is no number displayed on SHQQPNM, then type 1 into the Page Number field to indicate this is the first paper entered. 6)Click on the Next Block button or press the Ctrl+PageDown keys. The cursor will move to the next block. Lesson 2: Record, view, and organize a student’s non-course activities Topic 1: View and/or record a student’s paper  5 6

49 Page: 48 BackForwardIndex Exit Version 2.5 July 8, 2002 Procedure: View and/or record a student’s paper 7)Double click on the Paper Type Code field. The Qualifying Paper Type Code Validation Form will appear. 8)Scroll down the list to the desired item and click on it. 9)Click on the OK button. The code will be placed in the Paper Type Code field. 7)Double click on the Paper Type Code field. The Qualifying Paper Type Code Validation Form will appear. 8)Scroll down the list to the desired item and click on it. 9)Click on the OK button. The code will be placed in the Paper Type Code field. Lesson 2: Record, view, and organize a student’s non-course activities Topic 1: View and/or record a student’s paper  7 8 9

50 Page: 49 BackForwardIndex Exit Version 2.5 July 8, 2002 Procedure: View and/or record a student’s paper 10)Enter the Application Date or double-click on the Application Date field. The Calendar form will appear. Accept the current date by clicking on the OK button. The date will be placed in the Application field on SHAQPNO 11)Type the title of the paper into the Title Line 1 field. Using Title Line 2, 3, and 4 are optional. In this case type This is the title of my thesis. 10)Enter the Application Date or double-click on the Application Date field. The Calendar form will appear. Accept the current date by clicking on the OK button. The date will be placed in the Application field on SHAQPNO 11)Type the title of the paper into the Title Line 1 field. Using Title Line 2, 3, and 4 are optional. In this case type This is the title of my thesis. Lesson 2: Record, view, and organize a student’s non-course activities Topic 1: View and/or record a student’s paper  10 11

51 Page: 50 BackForwardIndex Exit Version 2.5 July 8, 2002 Procedure: View and/or record a student’s paper 12)Click on the Save button or press the F10 key to save the information. Now return to Banner’s main menu. 13)Click on the red door icon (exit) or press the Ctrl+Q keys. The Main Menu form will appear. 12)Click on the Save button or press the F10 key to save the information. Now return to Banner’s main menu. 13)Click on the red door icon (exit) or press the Ctrl+Q keys. The Main Menu form will appear. Lesson 2: Record, view, and organize a student’s non-course activities Topic 1: View and/or record a student’s paper  NOTE: Paper names will not appear on the transcript.

52 Page: 51 BackForwardIndex Exit Version 2.5 July 8, 2002 On Your Own Activity: Record a student’s paper Lesson 2: Record, view, and organize a student’s non-course activities Your Own Activity: Record a student’s paper 

53 Page: 52 BackForwardIndex Exit Version 2.5 July 8, 2002 On Your Own Activity: Record a student’s paper Lesson 2: Record, view, and organize a student’s non-course activities Your Own Activity: Record a student’s paper 

54 Page: 53 BackForwardIndex Exit Version 2.5 July 8, 2002 On Your Own Activity Review: Record a student’s paper Take a moment to review the record you created. If you had difficulty creating the record, or would like to create another review the procedure discussed earlier in this topic. Lesson 2: Record, view, and organize a student’s non-course activities Your Own Activity Review: Record a student’s paper 

55 Page: 54 BackForwardIndex Exit Version 2.5 July 8, 2002 Topic 2: View transcript events and comments What you will learn in this topic: How to view a student’s transcript events and comments using the Transcripts Events and Comments Form (SHATCMT) Using the Transcripts Events and Comments Form (SHATCMT) you will be able to view transcript events and comments. The purpose of this form is to capture significant events and comments pertaining to a student's tenure at the institution. Optionally, these entries may be printed on the student's official transcript. Features of this form include the following: These events/comments will be maintained centrally (not by S/C/D’s). Events and level-specific comments are associated with a specific student level. Comments are entered with an effective date in the future to avoid inclusion on the transcript before the time deemed appropriate by the requester. All event and comment information is identified with a specific originator and is informational only. All transcript events and comments will display regardless of who was the originator.  Lesson 2: Record, view, and organize a student’s non-course activities Topic 2: View transcript events and comments

56 Page: 55 BackForwardIndex Exit Version 2.5 July 8, 2002 Procedure: View transcript events and comments Navigate to the SHATCMT form. 1)Type SHATCMT into the Direct Access field on the Banner Main Menu and press the Enter key. The Transcript Events and Comments Form will appear. 2)Enter the Student’s Banner ID number by t yping the student’s ID number into the ID field. The student’s name will appear. 3)Type the Level into the Level field. (or double-click in the field to select one) 4)Click on the Next Block button or press the Ctrl+PageDown keys. The cursor will move to the next block. Navigate to the SHATCMT form. 1)Type SHATCMT into the Direct Access field on the Banner Main Menu and press the Enter key. The Transcript Events and Comments Form will appear. 2)Enter the Student’s Banner ID number by t yping the student’s ID number into the ID field. The student’s name will appear. 3)Type the Level into the Level field. (or double-click in the field to select one) 4)Click on the Next Block button or press the Ctrl+PageDown keys. The cursor will move to the next block. Lesson 2: Record, view, and organize a student’s non-course activities Topic 2: View transcript events and comments  2 3 4

57 Page: 56 BackForwardIndex Exit Version 2.5 July 8, 2002 Procedure: View transcript events and comments 5)To view comments, click on the one of the two Transcript Comments Options under the Options menu.  Lesson 2: Record, view, and organize a student’s non-course activities Topic 2: View transcript events and comments 5

58 Page: 57 BackForwardIndex Exit Version 2.5 July 8, 2002 Procedure: View transcript events and comments 6)Review the corresponding comment in the new window. Now return to Banner’s main menu. 7)Click on the red door icon (exit) or press the Ctrl+Q keys. The Main Menu form will appear. 6)Review the corresponding comment in the new window. Now return to Banner’s main menu. 7)Click on the red door icon (exit) or press the Ctrl+Q keys. The Main Menu form will appear.  Lesson 2: Record, view, and organize a student’s non-course activities Topic 2: View transcript events and comments 6 7

59 Page: 58 BackForwardIndex Exit Version 2.5 July 8, 2002 On Your Own Activity: View transcript events and comments Lesson 2: Record, view, and organize a student’s non-course activities Your Own Activity: View transcript events and comments 

60 Page: 59 BackForwardIndex Exit Version 2.5 July 8, 2002 Topic 3: Organize a student’s non-course paper or transcript activity What you will learn in this topic: How to organize a student’s non-course activities using the Academic Non-Course Form (SHANCRS). Assume you want to organize a student’s non-course activities that are needed for graduation in a central form. These activities may include a paper, service on a committee, or an event. In this case, only information concerning a student’s paper and transcript event will be addressed. Using the Academic Non-Course Form(SHANCRS) you will be able to organize a student’s non-course paper activity. This form is used to tie papers, committees, or events together (individually or in combination) as non-courses associated with a degree in academic history.  Lesson 2: Record, view, and organize a student’s non-course activities Topic 3: Organize a student’s non-course paper or transcript activity This is a convenient feature of Banner and could be very useful for graduate students!

61 Page: 60 BackForwardIndex Exit Version 2.5 July 8, 2002 Procedure: Organize a student’s non-course paper or transcript activity Navigate to the SHANCRS form. 1)Type SHANCRS into the Direct Access field on the Banner Main Menu and press the Enter key. The Academic Non- Course Form will appear. 2)Enter the Student’s Banner ID number by t yping the student’s ID number into the ID field. The student’s name will appear. 3)Click on the Next Block button or press the Ctrl+PageDown keys. The cursor will move to the next block. 4)Click on the search button next to Paper. SHAQPNO will appear. Navigate to the SHANCRS form. 1)Type SHANCRS into the Direct Access field on the Banner Main Menu and press the Enter key. The Academic Non- Course Form will appear. 2)Enter the Student’s Banner ID number by t yping the student’s ID number into the ID field. The student’s name will appear. 3)Click on the Next Block button or press the Ctrl+PageDown keys. The cursor will move to the next block. 4)Click on the search button next to Paper. SHAQPNO will appear. Lesson 2: Record, view, and organize a student’s non-course activities Topic 3: Organize a student’s non-course paper or transcript activity  2 3

62 Page: 61 BackForwardIndex Exit Version 2.5 July 8, 2002 Procedure: Organize a student’s non-course paper or transcript activity 5)Double click on the Paper Number field containing the desired information. SHANCRS will appear again with the number of the paper.  Lesson 2: Record, view, and organize a student’s non-course activities Topic 3: Organize a student’s non-course paper or transcript activity 5

63 Page: 62 BackForwardIndex Exit Version 2.5 July 8, 2002 Procedure: Organize a student’s non-course paper or transcript activity 6)Double click on the Complete By field and choose the date (i.e. a year from the current date). 7)Click on the OK button to accept the date. SHANCRS will appear again with the date in the Complete By field. 6)Double click on the Complete By field and choose the date (i.e. a year from the current date). 7)Click on the OK button to accept the date. SHANCRS will appear again with the date in the Complete By field.  Lesson 2: Record, view, and organize a student’s non-course activities Topic 3: Organize a student’s non-course paper or transcript activity 6 7

64 Page: 63 BackForwardIndex Exit Version 2.5 July 8, 2002 Procedure: Organize a student’s non-course paper or transcript activity 8)Double click on the D/A NCR field. The Non-Course Requirements Code Validation Form will appear. 9)Scroll down the list to the desired item and click on it. 10)Click on the OK button. The code will be placed in the D/A NCR field. Activities may be tied to a degree in academic history without specifying a non-course requirement code in the D/A NCR field. Non-courses can be applied to the degree audit process via the D/A NCR field or to a degree in academic history via the Degree Applied section. 8)Double click on the D/A NCR field. The Non-Course Requirements Code Validation Form will appear. 9)Scroll down the list to the desired item and click on it. 10)Click on the OK button. The code will be placed in the D/A NCR field. Activities may be tied to a degree in academic history without specifying a non-course requirement code in the D/A NCR field. Non-courses can be applied to the degree audit process via the D/A NCR field or to a degree in academic history via the Degree Applied section.  Lesson 2: Record, view, and organize a student’s non-course activities Topic 3: Organize a student’s non-course paper or transcript activity

65 Page: 64 BackForwardIndex Exit Version 2.5 July 8, )Double click on the ST field. The Non-Course Requirements Status Validation Form will appear. 12)Click on the appropriate menu item that reflects the status at the time the information is being entered. 13)Click on the OK button. The code will be placed in the ST field, the current date will be placed in the Status Date field, and N for “No” will be placed into the Sat (Satisfactory) field. 11)Double click on the ST field. The Non-Course Requirements Status Validation Form will appear. 12)Click on the appropriate menu item that reflects the status at the time the information is being entered. 13)Click on the OK button. The code will be placed in the ST field, the current date will be placed in the Status Date field, and N for “No” will be placed into the Sat (Satisfactory) field. Lesson 2: Record, view, and organize a student’s non-course activities Topic 3: Organize a student’s non-course paper or transcript activity Procedure: Organize a student’s non-course paper or transcript activity 

66 Page: 65 BackForwardIndex Exit Version 2.5 July 8, )Click on the Save button or press the F10 key to save the information. 15)Click on the Next Block button or press the Ctrl+PageDown keys. The cursor will move to the next block. 16)Click on the Search button next to Degree. The Degree Summary Form (SHADGMQ) will appear. 14)Click on the Save button or press the F10 key to save the information. 15)Click on the Next Block button or press the Ctrl+PageDown keys. The cursor will move to the next block. 16)Click on the Search button next to Degree. The Degree Summary Form (SHADGMQ) will appear. Lesson 2: Record, view, and organize a student’s non-course activities Topic 3: Organize a student’s non-course paper or transcript activity Procedure: Organize a student’s non-course paper or transcript activity 

67 Page: 66 BackForwardIndex Exit Version 2.5 July 8, )Click on the Next Block button or press the Ctrl+PageDown keys. Data will appear in the next block. 18)Scroll down to find the desired sequence number and double click on it to associate it with the degree. SHANCRS will appear again with information about the degree. 17)Click on the Next Block button or press the Ctrl+PageDown keys. Data will appear in the next block. 18)Scroll down to find the desired sequence number and double click on it to associate it with the degree. SHANCRS will appear again with information about the degree. Lesson 2: Record, view, and organize a student’s non-course activities Topic 3: Organize a student’s non-course paper or transcript activity Procedure: Organize a student’s non-course paper or transcript activity  17 18

68 Page: 67 BackForwardIndex Exit Version 2.5 July 8, )Click on the Save button or press the F10 key to save the information. Now return to Banner’s main menu. 20)Click on the red door icon (exit) or press the Ctrl+Q keys. The Main Menu form will appear. 19)Click on the Save button or press the F10 key to save the information. Now return to Banner’s main menu. 20)Click on the red door icon (exit) or press the Ctrl+Q keys. The Main Menu form will appear. Lesson 2: Record, view, and organize a student’s non-course activities Topic 3: Organize a student’s non-course paper or transcript activity Procedure: Organize a student’s non-course paper or transcript activity  19 20

69 Page: 68 BackForwardIndex Exit Version 2.5 July 8, 2002 On Your Own Activity: Organize a student’s non-course paper Lesson 2: Record, view, and organize a student’s non-course activities Topic 3: Organize a student’s non-course paper or transcript activity 

70 Page: 69 BackForwardIndex Exit Version 2.5 July 8, 2002 On Your Own Activity: Organize a student’s non-course paper Lesson 2: Record, view, and organize a student’s non-course activities Your Own Activity: Organize a student’s non-course paper or transcript activity 

71 Page: 70 BackForwardIndex Exit Version 2.5 July 8, 2002 On Your Own Activity: Organize a student’s non-course paper Lesson 2: Record, view, and organize a student’s non-course activities Your Own Activity: Organize a student’s non-course paper or transcript activity 

72 Page: 71 BackForwardIndex Exit Version 2.5 July 8, 2002 Exercise: Matching Lesson 2: Record, view, and organize a student’s non-course activities Exercise: Matching Match the following business process with it’s matching Banner form. 1) Record a student’s paper(s) 2) View a student’s paper(s) 3) Record information about transcript events and comments 4) Organize a student’s non-course activities needed for graduation Match the following business process with it’s matching Banner form. 1) Record a student’s paper(s) 2) View a student’s paper(s) 3) Record information about transcript events and comments 4) Organize a student’s non-course activities needed for graduation A) SHANCRS B) SHAQPNO C) SHATCMT D) SHQQPNO 

73 Page: 72 BackForwardIndex Exit Version 2.5 July 8, 2002 Exercise Review: Matching Lesson 2: Record, view, and organize a student’s non-course activities Exercise Review: Matching Business process with it’s matching Banner form. 1) Record a student’s paper(s) 2) View a student’s paper(s) 3) Record information about transcript events and comments 4) Organize a student’s non-course activities needed for graduation Business process with it’s matching Banner form. 1) Record a student’s paper(s) 2) View a student’s paper(s) 3) Record information about transcript events and comments 4) Organize a student’s non-course activities needed for graduation A) SHANCRS (4) B) SHAQPNO (1) C) SHATCMT (3) D) SHQQPNO (2) 

74 Page: 73 BackForwardIndex Exit Version 2.5 July 8, 2002 Exercise: Fill in the blank Lesson 2: Record, view, and organize a student’s non-course activities Exercise: Fill in the blank  Using the processes described previously, provide answers to the following story problem: 1) Did Julie Banruls (ID#: ) apply to take the Structure of French Oral Exam? Yes/No. If she did; when?

75 Page: 74 BackForwardIndex Exit Version 2.5 July 8, 2002 Exercise Review: Fill in the blank Lesson 2: Record, view, and organize a student’s non-course activities Exercise Review: Fill in the blank  Answers to the story problem: 1) Did Julie Banruls (ID#: ) apply to take the Structure of French Oral Exam? Yes/No. Using SHAQPNO: Yes If she did; when? Dec. 3, 2001

76 Page: 75 BackForwardIndex Exit Version 2.5 July 8, 2002 Lesson Review: Record and organize a student’s non-course activities  Lesson 2: Record, view, and organize a student’s non-course activities Lesson Review FormUses Qualifying Paper Form (SHAQPNO) SIS Equivalent: None Used to record student paper data. Transcripts Events and Comments Form (SHATCMT) SIS Equivalent: SGPA Used to view transcript events and comments. Academic Non-Course Form(SHANCRS) SIS Equivalent: None Used to organize/track a student’s non- course paper activity.

77 Page: 76 BackForwardIndex Exit Version 2.5 July 8, 2002 Appendix A: Student ID Numbers for Exercises Use the ID’s listed on the right to complete the exercises which require you to update a record/file. When in the classroom, use the Banner ID that corresponds to your Classroom Seat #. Use the ID’s listed on the right to complete the exercises which require you to update a record/file. When in the classroom, use the Banner ID that corresponds to your Classroom Seat #. Class room Seat #: Banner ID #: Name: Michael Bannone Jabari Banntwo Rafic Bannthree Min-Xiang Bannfour Mohamad Bannfive Dilipkaran Bannsix Christopher Bannseven Maria Banneight Wan Bannnine Yimin Bannten Gailann Banneleven Winston Banntwelve Class room Seat #: Banner ID #: Name: Fern Bannthirteen Dianne Bannfourteen Joanne Bannfifteen Barbara Bannsixteen Gwendolyn Bannseventeen Cassandra Banneighteen Joyce Bannnineteen Harry Banntwenty Barbara Banntwentyone George Banntwentytwo Sam Banntwentythree David Banntwentyfour


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