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For Schools with Grade 10-12 Only Starts at 1:30pm BCeSIS & TRAX.

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Presentation on theme: "For Schools with Grade 10-12 Only Starts at 1:30pm BCeSIS & TRAX."— Presentation transcript:

1 For Schools with Grade Only Starts at 1:30pm BCeSIS & TRAX

2 Assumptions You have completed a 1701 report through BCeSIS If not, we have recorded a session recently and it can be viewed in our forums You have scheduled courses with the correct course code for each student

3 Objectives How to produce a TRAX extract in BCeSIS Scenarios schools will encounter for reporting TRAX Deferrals Refusals for an Optional Exam Rewrites Q-Codes (Equivalency) Adult Programs

4 Preparing for TRAX Ensure all students are registered Home School or Cross Enrolment set correctly Diploma Types are correctly set School → Mass Updates → Mass Update Multi-Value

5 2 Potential Tasks Credit DetailsScreenStandardized Test Screen

6 Overview The basic BCeSIS TRAX logics are: 1. When a Prov. Exam. Course is added to a Student’s course selection, a Standardized Test Record is created 2. When a Prov. Exam course is dropped, so is the Standardized Test Record 3. A course is added to credit details. A STR must be manually created if the course is Provincially Examinable

7 Scenarios - Deferrals A deferral is when a student chooses NOT to write an exam at this time but MAY decide to write the exam later.

8 Scenarios – Adult Refusal Refusal is an adult student that chooses NOT to write an optional exam

9 Scenarios - Rewrites

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12 Adding Course to Credit Details

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15 Student’s Homeschool not in BCeSIS It is the student’s homeschool’s responsibility to submit the TRAX record for the student Enter marks or add course in Credit Details Enter a Standardized Test if applicable Set the reason to “Transfer”

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17 Scenarios – Q-Codes For students that have taken a course outside of BCeSIS. Steps: 1. Add course(s) to Cr. Details. 2. If it is a Prov. Exam Course, you must also enter the test into Standardized Tests. 3. Change the “how taken” field to “Equivalent”

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20 TRAX Extract Reports → 15 Exports → BC TRAX Extract

21 Files  3 files have been created 1. DEM – Demographic 2. CRS – Courses 3. XAM – Exam  Upload these 3 files to the Ministry site  struct.htm struct.htm

22 Questions or Comments


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