1. WESTEST 2 Examiner’s Test Administration Training May, 2009

2. WESTEST 2 training is required annually for all personnel with access to secure materials per WVBE Policy 2340.

3. ActivityDate Test Administration Training for Principals and Building Level Coordinators by County Test Coordinator April 30, 2009 (9:00 a.m. at Central Office) Test Administration Training for Examiners by Principals and Building Level Coordinators May 7, 2009 (during Accrued Inst. Time) Test Materials Signed Out to Principals or Building Level Coordinators May 11, 2009 (9:00 a.m. at Central Office) Testing Window and Make-UpsMay 18-29, 2009 Test Materials Returned to County Test Coordinator May 29 and June 1, 2009 (Appointment times will be scheduled) WESTEST 2 Calendar of Testing Activities

4. Mingo County Testing Schedule Grade Level Mon. May 18 Tues. May 19 Wed. May 20 Thurs. May 21 3ScienceMathR/L ArtsSoc St 4 R/L ArtsMathScience 5 MathR/L ArtsSoc St 6 R/L ArtsMathScience 7 MathR/L ArtsSoc St 8 R/L ArtsMathScience 9 MathR/L ArtsSoc St 10Soc StR/L ArtsMathScience 11ScienceMathR/L ArtsSoc St

5. APPROXIMATE TESTING TIMES FOR ALL GRADES 3-11 WESTEST 2 is not timed MathematicsR/L ArtsSocial Studies Science Administrative Time 10 Minutes Administrative Time 10 Minutes Administrative Time 10 Minutes Administrative Time 10 Minutes Session 1 45 Minutes Session 1 45 Minutes Session 1 45 Minutes Session 1 45 Minutes 10 Minute Break Session 2 45 Minutes Session 2 45 Minutes Session 2 45 Minutes Session 2 45 Minutes 110 Minutes

6. WESTEST 2 Secure Materials Test booklets and answer documents are secure materials. Both must be counted and signed for each time they are checked out and in.

7. Preparations in Advance Principal and building level coordinator must determine how students are going to be grouped for testing. Recommendations: Group students together who typically take more time; pull out students who are typically disruptive and test them in smaller groups. Review the WVS.326 test accommodations report for accuracy. It should match the IEPs. Contact the case manager if changes are needed.

8. Preparing Students for Testing Science and math teachers should provide practice for students using the reference sheets. Students are allowed to have copies of the reference sheets now. New copies will be provided during testing. – Periodic Table of the Elements (Grades 5 – 11) – Science Reference Sheets (Grades 7 – 11) – Mathematics Formula Sheets (Grades 9 – 11)

9. Preparing Students for Testing Ensure all students are familiar with both the general types of questions on the test and the procedures to follow when recording the answers. – Third grade students mark their answers in the test booklets. – Fourth through eleventh grade students mark their answers on a separate bubble sheet. Teach students in grades 3 – 11 how to mark the gridded response answers for math; grades 6 – 11 must change mixed numbers to improper fractions or decimals.

10. Materials Needed by Examiners Examiner’s Manual Calculators (allowed on all parts of the math and science tests) Rulers (Grades 3, 4, 5, 6, 8, 10, and 11, during math test) Mathematics Formula Sheets (Grades 9 – 11, during math test) Science Reference Sheets (Grades 7 – 11, during science test) Periodic Tables (Grades 5 – 11, during science test) Graph Paper Scratch Paper Testing Irregularity Sheet Pencils and Erasers “Do Not Disturb” Sign Testing Group Roster of Students Student Test Booklets (Grades 3-11) Answer Documents (Grades 4-11) WVS.326 Testing Accommodations (if applicable)

11. During Testing The principal/building level coordinator will monitor testing rooms to ensure that proper testing procedures are followed. Test booklets and answer documents will be checked out each day and checked back in immediately after daily testing. The School Security Checklist will be used to log the transfer of testing materials from one person to another.

12. School Security Checklist Student’s Name for grade 3; Examiner’s name for grades 4 - 11 Number of Answer Documents Assigned to Examiner Examiner initials the “OUT” columns when they pick up materials Principal/BLC initials the “IN” columns when materials are returned WESTEST 2 Test Year: Fall 2009 SECURITY CHECKLIST (To be completed by the Principal/Building Level Coordinator (BLC) for WESTEST 2) District00XX XXXXXXXXX PACKIN G LIST NO: XXXX SchoolXXX XXXXXXXXX HIGH SCHOOL SHIP KEY: x * REPORT ALL MISSING BOOKS TO WVDE AND CTB IMMEDIATELY. Part Number : Pkg of:10 ~ Principal/Building Level Coordinator will check-in and check-out secure test materials with this form. ~ The Examiner is to initial the “OUT” column when receiving secure materials. ~ Principal/Building Level Coordinator shall initial the “IN” column when secure materials are returned. ~ Examiners return materials to the secure central site immediately following testing each day. ~ Make-up testing will require either the use of a photocopy of the original checklist or use of a make-up security checklist. QUANTITY OF ANSWER DOCS ASSIGNED TO TEACHER BOOKLET SECURITY NUMBER REC'D STUDENT NAME (GRADE 3) OR TEACHER NAME (GRADE 4-11) DAY # 1 ~ Date ___ / ___ / ____DAY # 2 ~ Date ___ / ___ / ____DAY # 3 ~ Date ___ / ___ / ____DAY # 4 ~ Date ___ / ___ / ____ ANSWER DOCBOOKLETANSWER DOCBOOKLETANSWER DOCBOOKLETANSWER DOCBOOKLET OUTINOUTINOUTINOUTINOUTINOUTINOUTINOUTIN 8DL410601 √ J. Smith DL410602 √ DL410603 √ DL410604 √ DL410605 √ DL410606 √ DL410607 √ DL410608 √ 12DL410609 √ P. Jones DL410610 √

13. Damaged Test Materials Examiners must inform the principal/building level coordinator immediately if a book or answer document is damaged. The Principal/Building Level Coordinator will obtain non-damaged material from school overage or from county test coordinator Student responses must be transcribed to a non- damaged test booklet or answer sheet. The scribe must complete a WESTEST 2 Scribe Verification Form. The principal/building level coordinator will complete the student information on the Bio-Grid in the new test book (grade 3) or answer document (grades 4 – 11).

14. Damaged/Contaminated Test Booklets/Answer Documents If test materials are contaminated, follow safety precautions when handling them (i.e. rubber gloves, mask). Seal contaminated booklets and/or answer documents in a plastic container/bag after transcribing. The damaged or contaminated materials must be returned to the county test coordinator. Never destroy or throw away any test booklets or answer sheets.

15. Scenario Mary attends public school and her teacher, Mrs. Brown, is also her mother. Mrs. Brown administered the test to her class.

16. 3.16. Examiner. An examiner must be a currently employed educator and/or an approved employee of the state, county or RESA, or a currently employed educator of a nonpublic school who holds a valid West Virginia teaching license or certification granted by the Office of Professional Preparation. The examiner may also include substitute teachers or aides serving as an examiner for special needs students when they are instructionally assigned. All aides and nonpublic school educators must be approved by WVDE. Student teachers may not serve as examiners. The examiner must have been trained and must have on file a signed Examiner’s/Scribe’s Secure Materials and Test Procedures Agreement for the purpose of administering or assisting with the administration of an assessment included in the WV-MAP. Examiners may not administer WV-MAP assessments to his/her child.

17. Scenario On the morning of testing, the Grade 3 Examiner has a medical emergency and cannot be at school. The principal decided to have an experienced kindergarten aide administer the test to this class.

18. 3.16. Examiner. An examiner must be a currently employed educator and/or an approved employee of the state, county or RESA, or a currently employed educator of a nonpublic school who holds a valid West Virginia teaching license or certification granted by the Office of Professional Preparation. The examiner may also include substitute teachers or aides serving as an examiner for special needs students when they are instructionally assigned. All aides and nonpublic school educators must be approved by WVDE. Student teachers may not serve as examiners. The examiner must have been trained and must have on file a signed Examiner’s/Scribe’s Secure Materials and Test Procedures Agreement for the purpose of administering or assisting with the administration of an assessment included in the WV-MAP. Examiners may not administer WV-MAP assessments to his/her child. 3.4. Aide. For the purpose of testing, an aide is a person who meets or exceeds the qualifications of Aide II pursuant to W.Va. Code §18A-4-8 (i)(9) and is hired to work with special needs students in an instructional setting. These aides may serve as an examiner for the special needs students to whom they are instructionally assigned. All aides must be pre-approved by WVDE.

19. WESTEST 2 requires standardized testing conditions.

20. Standardized Conditions Required Administration Examiners must meet criteria established in Policy 2340. must be trained. must sign the Examiner’s/Scribe’s Secure Materials and Test Procedures Agreement. Read the agreement before signing it. must sign the verification of training form must know and follow test administration procedures and directions in accordance with the Examiner’s Manual.

21. Standardized Conditions Required Administration Reproduction of materials—written, mechanical, electronic, oral—is forbidden.

22. Standardized Conditions Required Setting Examiners should provide least disruptive seating arrangements. Seat students so they can not see one another’s answers. Instruct students to cover their answers and monitor to make sure they do. ensure relevant instructional materials are not displayed in the testing area. provide an environment free of distractions: intercoms, cell phones, pagers, watches with alarms, etc.

23. Standardized Conditions Required Setting Examiners should place a “Do Not Disturb” sign on the door. ensure adequate lighting and ventilation. not test students immediately after strenuous physical exercise. maintain a positive attitude and treat students cordially

24. Standardized Conditions Required Presentation Instructions in the Examiner’s Manual must be followed precisely. Instructions in shaded areas and preceded by the word SAY must be read verbatim. Instructions for use of calculators on all sessions of the Mathematics and Science tests must be followed.

25. Standardized Conditions Required Presentation Examiners must monitor testing at all times. Irregularities affecting two or more students must be reported immediately to the principal/BLC and must be recorded on the testing irregularity form.

26. Standardized Conditions Required Presentation Examiners must not define or pronounce words for students. Examiners must not indicate the correctness of an answer in any way Assistance to students should be limited to – mechanical aspects of marking answers. – clarifying scripted directions. – finding the correct place to answer the question.

27. Standardized Conditions Required Response Students in Grade 3 will indicate their answers directly in the test booklets. Students in Grades 4-11 will indicate their answers in Answer Documents. Examiners must show examples of the proper way to fill in the Answer Document for both multiple-choice and gridded response items. Students must make clear erasures and write answers in the space provided.

28. Standardized Conditions Required Response Highlighters, markers, colored pencils, and pens are not to be used in the testing process. Students may use #2 pencils to fill in graphic organizers, underline key words, or complete problem solving techniques in the test booklets.

29. Standardized Conditions Required Timing The WESTEST 2 content area tests are not timed. All sessions of a content area test are to be completed on the same day they are begun. Follow the county testing schedule. The test should be given at the beginning of the school day to help maximize student performance.

30. Standardized Conditions Required Timing Students who typically take longer to complete tests should be grouped together. Students requiring additional time must be accommodated. Additional time must not result in an opportunity for the student to study information on a test already started.

31. Standardized Conditions Required Timing A 10-minute break must be provided between Session 1 and Session 2 of each content area test. Students must be monitored during breaks. When breaks are given, test booklets and answer documents must be closed and all test materials must be secured. Students should be instructed not to discuss the test during scheduled breaks and upon completion of testing.

32. Options to Standardized Setting Individual, small group, or different class testing may be provided. Adaptive furniture may be provided. Special lighting and/or acoustics (such as a microphone and speakers) may be provided.

33. Options to Standardized Presentations Color visual overlays may be used. Visual magnifying equipment may be used.

34. Options to Standardized Response Templates (e.g., a typoscope) may be used to maintain place. Audio amplification equipment may be used. Place markers may be used.

35. Options to Standardized Response Scratch paper, graph paper, line guide, slate, and/or abacus for computations, alignment, and note taking while reading and responding to questions is permissible in all content areas. A scribe may be used when a short-term medical condition (e.g., a fractured arm in a cast) precludes the student from writing with the dominant hand to mark responses.

36. Graph paper, scratch paper, and any additional allowable reference sheets that are given to the students to use during testing are considered secure material. Examiners are to collect them and count them to verify that all have been collected from the students before the students leave the testing room. This is to prevent students from writing secure information on the paper and carrying it out with them. These papers must be collected and destroyed by the Principal/Building Level Coordinator at the end of each testing session.

37. Make-up Sessions The Principal/Building Level Coordinator is responsible for scheduling the time and place for the make-up sessions and for assigning an Examiner to administer the make-us tests. All test security and test administration procedures must be followed before, during, and after each testing session. Follow all scripted directions during the make- up sessions. Give the students all scheduled breaks and monitor during breaks.

38. Preparing Students for Testing Ensure all students are familiar with both the general types of questions on the test and the procedures to follow when recording the answers. Remind students the day before the test to bring appropriate activities to work on when they complete their tests. – Have quiet activities prepared for those students who forget to bring their own. Activities must be unrelated to that day’s testing.

39. Before Test Administration Obtain the testing materials from the Principal/Building Level Coordinator. – secure test booklets and Answer Documents that must be checked out and recorded on the Security Checklist – a “DO NOT DISTURB” sign for the door – at least two sharpened No. 2 pencils with good erasers for each student – a supply of scratch paper – a supply of graph paper – a Testing Irregularity Sheet – Calculators, manipulatives, formula sheets, and reference sheets if applicable for the content area and grade level

40. Before Test Administration Ensure you have a copy of the Test Examiner’s Manual, as well as manipulatives and reference sheets, as needed for each student. Check each test booklet ( Grade 3 ) or Answer Document ( Grades 4-11 ) to verify that it has a pre-coded student label. If there is no pre- coded label and the Bio-Grid is blank, contact the Principal/Building Level Coordinator. Leave the student name and teacher name lines blank on the front cover of the test booklets. Students must complete this information.

41. Manipulatives Chart GradeManipulatives Reference Sheets 3Ruler -- 4Ruler -- 5Ruler Periodic Table of Elements 6Ruler Periodic Table of Elements 7None Periodic Table of Elements Science Reference Sheet 8Ruler Periodic Table of Elements Science Reference Sheet 9None Mathematics Formula Sheet Periodic Table of Elements Science Reference Sheet 10Ruler Mathematics Formula Sheet Periodic Table of Elements Science Reference Sheet 11Ruler Mathematics Formula Periodic Table of Elements Science Reference Sheet

42. Preparing Manipulatives Mathematics punch-out rulers for grades 3, 4, 5, 6, 8, 10, and 11 are provided with the testing materials and should be prepared prior to the day the mathematics test is administered. Students may also use personal rulers or calculators, as long as these tools do not display formulas, hints, or information that could be used to answer test questions. Mathematics Formula Sheets (grades 9 –11), Periodic Tables (grades 5-11) and Science Reference Sheets (grades 7-11) are separate from the test booklets and must be distributed with the math and science tests, as applicable.

43. Preparing the Classroom for Testing Clear desks and work areas of all booklets, papers, and other materials. Ensure that NO information pertinent to the test being administered is displayed in the classroom during test administration.

44. Preparing Calculators Any kind of graphing calculator may be used, except one with a typewriter-style (QWERTY) keypad or one that includes a computer algebra system (CAS). All types of memory—including standard memory, ROM, and flash ROM—must be cleared to factory defaults both before and after testing. Any programs or applications must be removed prior to and after testing.

45. Preparation of Test Booklets On the test booklet cover for grades 3 through 11: during the first test session, ensure each student prints his/her name on the front cover of the test booklet. ensure each student prints the examiner’s name on the line provided each day.

46. Test Booklet Cover Student Label (Grade 3 ONLY) Inventory Barcode Barcode Number Student Name Examiner Name

47. For 3 rd grade students, the student label will go on the front cover of the test booklet. For 3 rd grade students who do not have a student label, the Principal/Building Level Coordinator will fill in the information on the bio-grid which is inside the front cover of the test booklet.

48. Grade 3 Bio-Grid If a Breach form is administered, the Principal/Building Level Coordinator will verify that the “B” in the Form box has been bubbled. If answers are transcribed from a Braille test book, the scribe will fill in the “Braille” circle. Only Principals/ Building Level Coordinators should complete the remainder of the Bio-Grid page. Test invalidation bubbles are to be marked by the principal/building level coordinator if prior approval has been obtained from the CTC. Invalidations

49. Test Booklet Cover Grades 4 - 11 Inventory Barcode Barcode Number Student Name Examiner Name

50. For 4 th through 11 th grade students, the student label will go on the front cover of the answer document, not the test booklet. For 4 th through 11 th grade students who do not have a student label, the Principal/Building Level Coordinator will fill in the information on the bio-grid which is inside the front cover of the answer document.

51. Grades 4-11 Bio-Grid Students transfer the Security Barcode number from the test book to the boxes on the bio-grid page of the answer document. If a Breach form is administered, the Principal/Building Level Coordinator will verify that the “B” in the Form box has been bubbled. If answers are transcribed from a Braille test book, the scribe will fill in the Braille circle. Only Principals/Building Level Coordinators should complete the remainder of the Bio- Grid page. Test invalidation bubbles are to be marked by the principal/building level coordinator if prior approval has been obtained from the CTC.

52. Reading Language Arts The Reading Language Arts section in the Answer Document is not divided into sessions like the other content areas. Students should complete Session 1 and then stop on that particular number both in the test booklet and on the answer document. When Session 2 begins, make sure the item number in the test booklet matches the item number on the answer document.

55. Script for Administration Examiners must follow the scripts verbatim for each content test. Reading/Language Arts tests may not be read aloud or signed to any student. Only the directions may be read aloud or signed.

56. Script for Administration Each content area will be designated with an icon: –Mathematics –Reading/Language Arts –Science –Social Studies

57. Script for Administration The scripts for all grades and all contents are found in the Examiner’s Manual. – Make sure you are reading the script that matches the grade level and content area being tested.

58. Script for Administration Grade 3

59. Script for Administration Grades 4-11

60. During Testing Set aside the test booklets and answer documents for students who are absent. –Each day, shortly after the test administration begins, the Principal/Building Level Coordinator will collect test booklets ( ALL grades ) answer documents ( Grades 4-11 ) Read the student directions verbatim. –Directions to be read aloud are printed in boxes and preceded by the word SAY. –Explanations providing greater detail are printed in italics.

61. During Testing Give students adequate time to complete the content area test. – If a student requiring additional time stops working for more than 10 minutes, it is recommended that the testing session for that student be terminated. Each content area test must be completed on the day it begins. Circulate around the room to monitor student progress on the test and to make sure students are doing their own work.

62. During Testing Record any test administration problems on the WESTEST 2 Testing Irregularity Sheet (see Appendix J). –All irregularities that could lead to invalidation of the test results must be reported to the Principal/Building Level Coordinator as soon as possible on the same day they occur. Damaged test booklets ( All Grades ) and answer documents ( Grades 4-11 ) need to be reported to the Principal/Building Level Coordinator immediately.

63. During Testing Do not destroy or dispose of damaged test booklets or answer documents. Grade 3 - Make sure students write in their test booklets only in approved areas. Students should not write close to the answer bubbles or near the timing marks on the edge of the page. Students should fill in each circle completely for their answer choices. Students who complete a test early should close their test booklet and answer document. – Do not re-open until instructed to do so.

64. During Testing Make sure test booklets are closed and test materials are secure during breaks. At the end of each day of testing – check in all test booklets and answer documents to the Principal/Building Level Coordinator. – ensure the number of test booklets and answer documents matches the number assigned to you on the Security Checklist. – return all scratch paper, graph paper, formula sheets, etc., to the principal or building coordinator

65. After Testing Sort the test booklets in numerical order by Security Barcode, with the spines facing in the same direction. Sort the answer documents in order matching the numerical order of the test booklets. Return the test booklets and answer documents to the Principal/Building Level Coordinator at the locked and secure central location immediately after the testing session has ended. Wait for the materials to be counted and signed for by the Principal/Building Level Coordinator.

66. After Testing Return the completed WESTEST 2 Testing Irregularity Sheet to the Principal/Building Level Coordinator if an irregularity has occurred.

67. After Testing Return the secure scratch paper and graph paper to the Principal/Building Level Coordinator for shredding. Verify the Braille bubble has not been filled in unnecessarily. Verify that the box labeled “Admin Use Only–Invalid” on the inside-front cover of the test booklet ( Grade 3 ) and front lower right corner of the bio-grid page in the answer document ( Grades 4-11 ) has not been filled in unnecessarily. Only the Principal/Building Level Coordinator may invalidate a content area test after obtaining approval from the county test coordinator.

68. For Questions/Issues Examiners contact the Principal/Building Level Coordinator. Principals/Building Level Coordinators contact the county test coordinator.

69. Scenario The Grade 5 Examiner followed the script to begin the RLA portion of WESTEST 2. After she was confident her students understood the directions, told them to begin. While walking around the room, the teacher noticed one student bubbling answers in the Social Studies section of the answer document. The student was directed to re-mark the answers in the RLA section of the answer document.

70. 3.48. Testing Code of Ethics. The Testing Code of Ethics, as set forth in this policy, defines the moral and principled practice of handling, training, and administering secure assessment materials. Appendix A--Testing Code of Ethics 5. Examiners shall limit assistance to students to only those issues concerning the mechanical aspects of marking answers, clarifying directions, and finding the right place on answer sheets. Examiners shall not indicate answers, point out the rationale of an item, or prompt students in any manner.

71. Scenario A teacher locked her room and took the students to the water fountain for the break between Math session 1 and 2. While at the water fountain, the teacher started yelling at the students that they could do better than they were doing on the assessment.

72. 3.43 Security Breach. A security breach is the failure to observe/follow the documented procedures established to protect, maintain and implement the testing process, such as the Testing Code of Ethics, test procedures agreements, and/or procedures prescribed in the testing manuals by any person administering or assisting with the administration of an assessment included in the WV-MAP. Appendix A--Testing Code of Ethics 1. County school personnel shall establish and implement procedures to ensure maximum test security and limit access of secure materials to applicable county/school personnel.

73. Scenario The Principal/BLC prepared student rosters so that the special needs students would be tested by the teachers who normally provided their accommodations. The group’s IEP listed oral testing and fewer answer choices as an accommodation, so the teacher/Examiner provided those accommodations on WESTEST 2.

74. 3.47. Testing Administration Breach. A testing administration breach is any failure to follow the documented test administration procedures that could alter the results or testing environment of the assessment for one or more students, e.g., timing an untimed test, not implementing required accommodations, etc. See §126-14-7.7 for the protocol to use in reporting an alleged breach. 4.3. All public school students with disabilities who are eligible for services as defined in Policy 2419 shall participate in the WESTEST 2 or APTA in the grade level at which they are enrolled with appropriate accommodations, if any, as determined by their IEP Team. 5.6. All allowable testing accommodations identified on the student’s IEP, Section 504 Plan, or LEP Assessment Participation Form must be provided during the test administration, as established in his/her plan. Students needing accommodations will be identified by the Principal or Building Level Coordinator and the designated accommodations shall be implemented by the examiner.

75. Scenario Students are being tested in the library. The librarian had decorated the lab’s bulletin boards prior to the test with posters that contain punctuation rules. The posters are not taken down or covered up prior to testing. On the day of the test, Mr. Gibson, the Examiner, notices the posters but decides not to say anything.

76. 3.10. Cheating. Cheating is a willful or intentional act of dishonesty by an administrator, teacher, examiner, or student involving preparing for tests, test taking, altering records or performance that impacts and/or jeopardizes the integrity of the test or the accuracy of the test results. Cheating will result in the invalidation of test scores and tests as per the recommendation of the Investigative Team and the determination of WVDE. Cheating may result in a loss of licensure/certification for employees as per §126-14-8.7.1 Appendix A -The Testing Code of Ethics 7. Specific information, as specified by the test manual, shall not be displayed in the room during test administration.

77. TEST SECURITY Any breach of security, loss of materials, or other deviation from acceptable security procedures shall be reported immediately to: The School Principal County Test Coordinator County School Superintendent Proper Authorities at WVDE Investigation by WVDE will follow.

78. INVESTIGATION OF ALLEGED VIOLATION Any written or oral report alleging a violation of test security shall be investigated. If the investigating team determines that violations have occurred, appropriate action shall be taken which may include: Suspension Termination Revocation of teaching license

79. Accommodations for Students with an IEP or Section 504 Plan All students with an IEP or a Section 504 Plan are to participate in all components of the WESTEST 2 in the grade level at which they are enrolled, except for those students who meet the criteria for participation in the West Virginia Alternate Performance Task Assessment (APTA).

80. It is recommended that students with an IEP or a Section 504 Plan be assessed following the same testing schedule as their regular education peers in their enrolled grade. Students with an IEP or Section 504 Plan should be tested in the same content area on the same day as their peers unless there are extenuating circumstances and prior approval has been obtained from the County Test Coordinator.

81. The student is to receive all assessment accommodations as outlined in the IEP or Section 504 Plan. For additional information, refer to West Virginia Guidelines for Participation in State Assessments http://wvde.state.wv.us/oaa/pdf/West%20Virgi nia%20Guidelines%20for%20Participation%20i n%20State%20Assessments%204-16.pdf. http://wvde.state.wv.us/oaa/pdf/West%20Virgi nia%20Guidelines%20for%20Participation%20i n%20State%20Assessments%204-16.pdf

82. If a school does not provide the accommodations listed on the IEP, the results may be invalidated and the student will be retested. If the teacher does not provide the accommodations, he/she is in violation of the IEP which is a legally binding document.

83. Accommodation An accommodation is a change in the administration of an assessment, such as setting, scheduling, timing, presentation format, response mode or others, including any combination of these, that does not change what is intended to be measured by the assessment or the meaning of the resulting scores; an accommodation does not change the construct of the test.

84. Presentation Use sign language to present directions, stimulus material, questions and/or answer choices for the Mathematics, Science and Social Studies tests. Sign ONLY the directions on the Reading/ Language Arts test.

85. Read aloud verbatim the directions, stimulus material, questions and/or answer choices for the Mathematics, Science and Social Studies tests as per the IEP or Section 504 Plan. On the Reading/Language Arts test, only the directions may be read aloud. For a blind/partially-sighted student who does not read Contracted Braille or Nemeth Code, the directions, stimulus material, questions and/or answer choices may be read aloud verbatim to the student for the Mathematics, Science and Social Studies tests.

86. Use a text-talk converter to present directions, stimulus material, questions and/or answer choices verbatim for a blind/partially-sighted student, when that is the student’s typical mode of accessing written material. Rephrase directions to state the same message in a new or different way and not breach security of the test items or give away an answer. (ONLY by a trained Examiner.)

87. Use Braille or other tactile form of print when that is the student’s typical mode of accessing written material. Student responses must be transcribed to a standard test booklet (Grade 3) or onto an answer document (Grades 4-11). Refer to Directions for Transcribing in the Examiner’s Manual.

88. Use an electronic translator or sign-dictionary to present directions, stimulus material, questions, and answer choices for the Mathematics, Social Studies, and Science tests. On the Reading/Language Arts test, only the directions may be presented using an electronic translator or sign-dictionary.

89. Use a large print edition (18 point font) of the test when it is the student’s typical mode of accessing written material. Student responses must be transcribed to a standard test booklet (Grade 3) or onto an answer document (Grades 4-11). Refer to Directions for Transcribing in the Examiner’s Manual.

90. Response Student records responses in Large Print test booklet. Transcribe student responses to a standard test booklet (Grade 3) or onto an answer document (Grades 4-11). Refer to Directions for Transcribing in the Examiner’s Manual. Indicate responses to a Scribe for gridded response and when the student is physically unable to respond otherwise. Refer to Directions for Transcribing in the Examiner’s Manual.

91. Use a computer, typewriter or other device to respond. Student responses must be transcribed to a standard test booklet (Grade 3) or onto an answer document (Grades 4-11). Refer to Directions for Transcribing in the Examiner’s Manual. Use Braille or other tactile form of print when that is the student’s typical mode of responding to written material. Transcribe student responses to a standard test booklet (Grade 3) or onto an answer document (Grades 4-11). Refer to Directions for Transcribing in the Examiner’s Manual.

92. Use an abacus on all parts of the Mathematics and Science tests for blind students. Provide physical support for a student by an aide if this support is provided routinely and if the aide has been trained as an Examiner. Use an electronic translator or sign-dictionary to indicate answer choices.

93. Scheduling Provide more breaks than are scheduled as long as the breaks do not allow an opportunity for the student to study information on a test already started. Schedule breaks according to student’s needs. Complete all tests on the same day that they are started.

94. Documentation Procedure Run the program WVS.326 to print a list of students with their accommodations as entered into the WVEIS special education testing record. The IEP information on WVS.326 should be verified as accurate and correct by the special education staff. If there are discrepancies, contact the case manager.

95. Any necessary changes to the WVS.326 should be submitted to the county prior to testing. A new WVS.326 must be printed if changes are made. The WVS.326 document used to verify that accommodations were provided must be the most current, up-to-date version available.

96. The WVS.326 program report is called the Print Special Education Student Testing Option Report. Three copies of the report will be needed. One each for the administration of the Reading/Language Arts assessment, Mathematics, and Science assessments.

97. WVS.326 Format: School Number Grade Level WVEIS Number 280020548 ADAMS TERESAN 402 07 P02 HAVE TEST READ ALOUD VERBATIM (EXCEPT RLA) WVEIS Code for Accommodation T03 TAKE MORE BREAKS (NO STUDYING) WVEIS Code Descriptor

98. WVEIS Presentation Codes P02 Have test read aloud verbatim (except WESTEST R/LA) P03Use braille or other tactile form of print P06Have test presented through sign language (except WESTEST R/LA) P13Have test presented through text-talk converter (VI) P15Have directions only read aloud (acceptable for WESTEST R/LA) P16Have directions presented through sign language (acceptable for WESTEST R/LA) P17Use secure electronic braille note-taker (for directions & test stimulus materials) P18Have directions rephrased by trained examiner P19Use large print edition (when it is typical access) P20Use tactile graphics (WV APTA only) P24Use electronic translator or sign-dictionary to present test (except WESTEST R/LA) P25Use electronic translator or sign-dictionary to present directions only (acceptable for WESTEST R/LA) P21, P22, P23 and P26 for online writing assessment ONLY

99. WVEIS Response Codes R02Indicate responses to a scribe (selected-response items) R03Use braille or other tactile form of print (when it is typical response mode) R05Use an abacus (acceptable for the blind on all parts of WESTEST math and science) R11Use computer, typewriter or other assistive technology device to respond R13Provide physical support (if routine) by aide who is trained examiner R16Mark responses on large-print test booklet R17Use an electronic translator or sign-dictionary to respond

100. WVEIS Timing Codes T03Take more breaks (no studying) T04Use extra time for any timed test (WESTEST not timed) T07Flexible scheduling, extra time within the same day (no studying)

101. After each WESTEST 2 administration, the assigned Examiner(s) will mark the listing as follows: Underline the name(s) of his/her assigned student(s). Circle the accommodation(s) that were provided to each of the student(s). Asterisk the accommodation(s) that were not provided and the reason they were not provided to each of the student(s). If a student refuses an accommodation(s) write “REFUSED” and the reason for refusal for any accommodation(s) the student refused to accept. If a timing accommodation(s) is not provided, write the reason it was not provided next to the specific accommodation. Sign with legible signature/date of test administration at the bottom of each page of the report. Return the Print Special Education Student Testing Options Report (s) to the Principal/Building Level Coordinator.

102. The only acceptable reasons to violate the IEP are if the student 1)refused to accept the accommodation(s) or 2)finished the test before extra time or an extra break was provided, specifically T03 and T04 on the IEP. Assigned Examiner(s) must inform the Principal who informs the County Test Coordinator and Special Education Director of all incidents of students not receiving accommodation(s) defined in a student’s IEP. All incidents require written documentation in the student file and could require re-testing.

103. 280019422 ADKINS CHARLES A 402 07 P02 HAVE TEST READ ALOUD VERBATIM (EXCEPT WESTEST R/LA) T03 * TAKE MORE BREAKS (NO STUDYING) R11 USE A COMPUTER, TYPEWRITER, OR OTHER DEVICE TO RESPOND Sandra K. Starr May 18, 2009 (Date the test was administered) Student finished before I could provide an additional break.

104. The Office of Assessment and Accountability will invalidate the test and/or retest student(s) when the school staff did not provide the appropriate accommodations. The school may be liable for additional costs incurred for retesting.

105. School Principal/Building Level Coordinator will make copies of all reports for the school, file the copies, and return the originals of the signed and dated reports to the County Test Coordinator when testing materials are checked in to the county. Copies of these reports are to be kept for Office of Educational Performance Audits (OEPA) monitoring process West Virginia Continuous and Focused Monitoring Process.

106. The federal government requires documented monitoring of the WESTEST 2 and APTA accommodations in Mathematics, Reading/Language Arts, and Science for students with disabilities.

107. Scenario After reviewing the test scores, the principal or a school reported to the Department of Education that the performance of grade 5 was significantly higher than that of grade 6. WVDOE investigated using erasure analysis.

108. 6.7. The assessment vendor will provide the WV Department of Education a report with the names of schools and teachers with excessive erasures in which answers are changed from wrong to right.

109. Scenario A box of completed tests were placed outside the Principal/BLC’s office door. They are now missing.

110. 3.25. Locked and Secured Central Location/s. A locked and secured central location/s for storage of secure materials is any location that can be locked and secured with access limited to only the Principal and/or Building Level Coordinator. 5.3.2. Any West Virginia public/nonpublic school employee involved in any phase of the testing program shall be trained in secure materials and/or assessment administration procedures as defined in policy. 7.3.1. Apart from the scheduled test administration, the County Test Coordinator shall ensure that secure test materials shall be stored in a locked and secured, central location by the County Test Coordinator consistent with test security procedures outlined in the Testing Code of Ethics (Appendix A).

111. Scenario Johnny moved to WV and enrolled in school on the last day of WESTEST 2 Online Writing window. His principal is now telling his parents he cannot take WESTEST 2.

112. He can take the remainder of WESTEST 2 if he has not taken the online writing. His R/LA score will be lower because he did not have the opportunity to earn any points for that part of the test.

113. Policy 2340 Training WV Measures of Academic Progress (WV-MAP) Read the policy, report out each section and discuss.

114. Make sure each trained examiner has signed the verification of training (Appendix G). Make sure each trained examiner has signed the Examiner’s/Scribe’s Secure Materials and Test Procedures Agreement (Appendix E).

115. Questions? Thank you!!!