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Improvements in Program Management Keith B. Adams U.S. Agency for International Development Office of Food For Peace April 16, 2008.

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Presentation on theme: "Improvements in Program Management Keith B. Adams U.S. Agency for International Development Office of Food For Peace April 16, 2008."— Presentation transcript:

1 Improvements in Program Management Keith B. Adams U.S. Agency for International Development Office of Food For Peace April 16, 2008

2 What we will cover today Food for Peace Operating Environment New Prepositioning Strategy Improved Allocation Tracking Tools Enhanced Program Monitoring

3 FFP’s Operating Environment – Many Stakeholders FFP U.S. Shipping Industry Food Processing Interests -Bagging, fortification, milling WTO United Nations -WFP, FAO Congress U.S. Agribusiness USDA/OMB PVOs Also of note: FACG FAPC FAC

4 The Funding Process Congress/President Authorizes Program USDA/USAID Requests Funds Congress/President Appropriates OMB Apportions Approved Funds to USDA Via Transfer Authorization, USAID provides funds for Freight, 202(e), Other USDA Obligates Funds Based On Call Forward Requests USDA/KCCO Issues Contracts and Pays for Commodities

5 Getting Food to the Hungry

6 Procurement: Long Lead Time Required (Processed Commodities) Simplified Allocation, Procurement, and Transportation Timeline *Bulk commodity timeline is faster

7 When is flexibility required? Situations requiring speed Rapid-onset natural disasters Conflict and new displacement Failure of rains in areas with two rainy seasons Newly identified needs Unexpected program closures New biotech restrictions New phytosanitary restrictions Other donor actions Response options Shift within regional programs Shift between country programs Borrow from FFP-funded programs with FFP repaying the loan Draw from FFP prepo sites Use expedited procurement and shipment Redirect commodities purchased but not yet loaded Divert ships Borrow from government stocks or non-FFP programs with FFP commodities repaying the loan

8 Prepositioning Update

9 What’s new in PREPO? DOMESTIC : –JacintoPort International (Houston, Texas) was awarded contract April 11, 2007 (Through April 2009 with 2 year options) OVERSEAS : –BMMI in Djibouti began operation March 2007 (2 year base period and three years’ worth of option periods)

10 Old Strategy Based on a staging approach  commodities ordered based on reported needs for pre-determined country programs  PREPO used as a secondary source to speed delivery of smaller amounts of commodities to prevent immediate pipeline breaks  Majority of commodities to come from regular procurement process  Disadvantages  Prevented allocations if circumstances in country/program changed  Difficult to switch commodities from one country/program to another  Less steady demand for PREPO  Fewer options for allocation kept stocks in inventory longer than desired

11 New Strategy Based on a stockpiling approach  standard basket/level of commodities is maintained in inventory  PREPO used as the primary source for commodities with remaining balances to be procured  Advantages to New Strategy  Keeps inventory moving by ensuring more steady demand for PREPO stocks  Standard inventory allows for more flexibility  Same inventory can be used across wider range of potential recipients  Greater predictability on availability of PREPO commodities

12 Enhancing Program Monitoring

13 Two New Tools to Monitor Price Increases Monthly Tracking of Commodity and Freight Costs: Estimates vs. Actual –Following each monthly procurement process –Influence funds available for future calls forward Food Price Increase (FPI) Working Group –Support FFP’s efforts to assess and address the impact of increasing commodity and freight costs –Maintain information on the impact of such increases on FFP-supported emergency and development programs

14 Emergency Food Aid Overview $1.175 bil in FY 07, 71 percent of total emergency funding via WFP Direct distribution and food for work Prioritized based on magnitude, severity of needs Many operations in high risk environments Ten Largest Emergency Programs Funding by Region Country/ Region FY07 (USD mil) Sudan$356.1 Southern Africa (primarily Zimbabwe)$198.4 Ethiopia$181.5 Kenya$80.9 Afghanistan$60.0 Uganda$44.4 Congo (DRC)$37.8 Chad (Eastern)$37.7 Somalia$35.3 West Bank/Gaza$19.5

15 Non Emergency Food Aid Challenge of funding uncertainty Reliance on supplementals, Emerson Trust Continuing Resolutions Requires flexible cash flow approach Predict inflows Phase funding based timing of peak needs and 3-6 month lead time for procurement/delivery Predict and quickly react to changing needs via early warning systems (FEWS NET) Use supplementals for backfill Carry over funds due to Sept order, MARAD reimbursement and supplemental timing, short supply Set aside funds for potential commodity and transport price changes Timing of Major Requirements Country/regi onPeak Needs Horn of Africa pastoralist areas Dec-Feb hunger season EthiopiaJan-Jun safety net Sudan/Chad Preposition before May rains SahelMay-Aug hunger season Central America and Caribbean Jun-Nov hurricane season Southern Africa Oct-Mar hunger season

16 Questions? Contact Information: Keith B. Adams Acting Chief, Program Operations Division Office of Food for Peace 1300 Pennsylvania Ave NW Rm 7.6 Washington Dc (202)


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