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USDA Rural Development National Financial and Accounting Operations Center St. Louis, MO Last updated 2/3/15.

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Presentation on theme: "USDA Rural Development National Financial and Accounting Operations Center St. Louis, MO Last updated 2/3/15."— Presentation transcript:

1 USDA Rural Development National Financial and Accounting Operations Center St. Louis, MO Last updated 2/3/15

2 National Financial and Accounting Operations Center The National Financial and Accounting Operations Center (NFAOC) organization is responsible for providing expert financial and portfolio management support to businesses. Current services include accounting and reporting activities for Rural Development’s and Farm Service Agency’s portfolio of direct loans, guaranteed loans, and grant programs. The NFAOC web page on the Rural Development intranet is located at:

3 National Financial and Accounting Operations Center Christine Mechtly Deputy Portfolio Management Moraima Rivera Deputy Financial Management Tonia Lohman Guaranteed Loan Division Sharon Sachs Farm & Community Services Germaine Jones Housing Services James Jordan Financial Reporting Division Tracy Galloway Financial Statements Rhonda Knolhoff General Ledger Pam Younger Program Funds Control Tony Bainbridge Director Kristen Landwehr Internal Control and Initiatives Staff Alison Suhre Program Reporting Division Karen Campbell Debt Collection Improvement Debra Deters Program Reports Greg Thebeau Credit Reform Mark McKinley Direct Loan Division Cindy Haas Farm Services Ginger Luke Community Services Cheryl Parker Multi-Family Housing Services David Larsen Financial Operations Division Edwin Henry Cash Management Collections Linda Hamel Fiscal Reconciliation Harry Barnett Mission Support Division Greg Lovett Operations & Scheduling Ann Bradley Telephone & Electric Services Pat Brown Administrative Funds Control Marie Lott Shift 3 Linda Schmidt Cash Management Disbursements Lisa Randolph Planning and Accountability Staff Larry Clayton Shift 1 Brian Link Shift 2

4 Financial Management Systems Utilized DLOS PFCS FFB RET FMMI GLS AMAS PLAS CLSS NFAOC National Financial and Accounting Operations Center PFCS – Program Funds Control System GLS – Guaranteed Loan System DLS – Direct Loan System * PLAS – Program Loan Accounting System AMAS – Automated Multi-Housing Accounting System CLSS – Commercial Loan Servicing System RET – Rural Electric and Telephone FFB – Federal Financing Bank FMMI – Financial Management Modernization Initiative DLOS – Dedicated Loan Origination System** * Managed and operated by Farm Service Agency ** Managed and operated by RHS, CSC. Financial data supports NFAOC financial reporting. DLS

5 Portfolio Management Direct Loan Division  Multi-Housing portfolio management includes assistance with problem accounts, payment application, and assistance with delinquent account servicing.  Rural Utility portfolio management includes assistance with discounted prepayments, basis date agreements, short term maturity rollovers, variable interest rate updates, and delinquent account servicing.

6  Community Facility, Business and Industry, Water and Environmental, Intermediary Relending, and Rural Economic Development portfolio management includes assistance with statement of accounts, loan closings, loan reconciliation/ special servicing issues, correction of payment application and delinquent account servicing.  Farm Loan Program portfolio management includes assistance with statement of accounts, problem case resolution, correction of payment application, delinquent account servicing, and servicing concerns.  Assist Program Staff in design and implementation of new system initiatives. Portfolio Management Direct Loan Division

7 Portfolio Management Guaranteed Loan Division  Process GLS Obligation Changes, Guarantee Fees, and Lender Changes.  Maintain GLS Lender File.  Process Losses and Recoveries, Purchases, Appraisals, and Interest Assistance.  Process or assist with Reamortizations, Consolidations, Transfer and Assumptions, and other servicing transactions.  Process Offset Collections, Refunds and Write-offs.

8 Portfolio Management Guaranteed Loan Division  Administer User Agreements and Agreements for Electronic Transactions with Lenders.  Administer Security For LINC (Lender Interactive Network Connection).  Establish Lender Access to Credit Alert Verification Reporting System (CAIVRS).  Administer and Monitor all GLS Status Reporting.  Assist Program Staff in design and implementation of new system initiatives.

9 Portfolio Management Program Reporting Division  Coordinate, monitor and process debt management and collection activities for: Debt Collection Act and Debt Collection Improvement Act Treasury Offset Program and Credit Bureau Reporting Cross Servicing and Credit Alert Verification Reporting System  Prepares Treasury Report on Receivables

10 Portfolio Management Program Reporting Division  Prepares cohort level cash flow data used to calculate annual reestimates.  Prepares program assumptions used to calculate program subsidy rates.  Works with program staff and the Budget Division to determine policy decisions impact on program costs

11 Portfolio Management Program Reporting Division  Coordinates, reviews, and distributes calendar yearend documents and management reports  Conducts semi-annual unliquidated obligation certification reviews  Provides responses to ad-hoc reporting and Freedom of Information requests  Prepares the Management Discussion and Analysis for the financial statements

12 Collection methods include: Preauthorized Debits Customer Initiated Payment Retail Lockbox Remittance Express Financial Management Financial Operations Division Wholesale Lockbox Local Deposits Fedwire National Receipts & Receivables System Process collections for Direct and Guaranteed loans.

13  Certify disbursements for direct loans, grants, cost item payments, guaranteed losses and repurchases.  Process activity for Treasury borrowings and repayments for the direct and guaranteed programs.  Prepare daily and monthly reconciliations of cash transactions with Treasury. Financial Management Financial Operations Division

14 Financial Management Financial Operations Division  Balance and maintain data integrity within the various financial management systems.  Authorizes all accountings systems to be opened for normal business for Rural Development and Farm Service Agency offices nationwide.

15 Financial Management Financial Reporting Division  Serves as the national centralized accounting and financial reporting operation for Rural Development loan and grant programs and Farm Service Agency’s Farm Loan Program.  Prepare audited financial statements required by the Chief Financial Officers’ Act of 1990 as expanded by Government Management Reform Act of  Perform analysis and statistical reporting in compliance with the Credit Reform Act of  Provides budget formulation and execution for all administrative programs for Rural Development.

16 Financial Management Financial Reporting Division  Perform analysis related to financial data for special congressional inquiries and requests from the Office of Management and Budget (OMB).  Maintain fund control systems for obligations and disbursements for all loan and grant programs.  Financial Management Modernization Initiative (FMMI): Track administrative (Salaries and Expense), Program Loan Cost Expenses, and certify unliquidated obligations. Provide support to field and national office staff.

17 Financial Management Financial Reporting Division  Report and reconcile the status of allotments, obligations, unobligated allotments, and unliquidated obligations.  Coordinates with departmental organizations on the reporting, reconciliation, and certification of various requirements, such as on the Federal Funding Accountability & Transparency Act.  Evaluates new or revised regulatory and program guidance, identifying the impact on allotment ledger, general ledger, and financial reporting functions.

18 Financial Management Mission Support Division  Three shift operation  Executes nightly updates of financial management systems. Over 39 million transactions are updated annually.  Supports Rural Development, Farm Service Agency and National Resource Conservation Service.  Transmits secured electronic files to Treasury, NITC mainframe support.

19 Financial Management Mission Support Division  Schedules nationwide availability of computer terminals.  Prints and mails hardcopy reports, customer/borrower correspondence, billings, and IRS reports. Over 33 million pieces of mail are metered each year. Over 16.7 million pieces of loan correspondence and reports are converted to electronic format (Efiche) each year.

20  Overall planning related to Government Performance and Results Act (GPRA) reporting.  Develop & administer administrative budget for the NFAOC.  Preparation and/or review new business proposals, service contract agreements, and automation initiatives.  Development of Continuity of Operations Plan (COOP) and Occupant Emergency Plan (OEP).  Transformation planning  Program evaluation Planning & Accountability Staff

21 Internal Control & Initiatives Staff  Ensure accounting operations and financial systems comply with Legislative, Regulatory, and Program Guideline.  Ensure internal controls comply with OMB Circular A-123, Management’s Responsibility for Internal Control, for all RD offices.  Coordinate all external audits performed by OIG, GAO, and other investigative offices related to NFAOC operations and Bureau financial statements.  Prepares the fiscal plan and coordinates all fiscal yearend activities to ensure activities are executed as scheduled.  Manages and coordinates all system automation initiatives.

22  Established the NFAOC by successfully reassigning all staff into the organization and completing labor negotiations addressing AFGE concerns.  Completed three rounds of critical hiring to move toward our limited ceiling of 244 FTE.  Completed physical movement of NFAOC employee into temporary office space and initiated remodel effort in line with the USDA initiative to reduce office space. FY 2014 Accomplishments

23 Miscellaneous

24 RD – Upcoming Software Enhancements PLAS/GLS/CLSS – removal of 6 day reservation period for BP/CF/WW obligations – testing will begin soon

25 RD – Guaranteed Rural Housing (GRH) National Office Update on GRH 3555 Handbook –12/9/2013 – Rule Publication creating the GRH 3555 handbook –12/1/2014 – GRH 3555 handbook published – –Updates are currently being completed on specific chapters

26 FSA – Upcoming Software Enhancements EFT – timeframe for automated pre-note validation will be reduced from 14 to 3 days (estimated implementation – Spring 2015) GLS – ability to add multiple co-borrowers to applications (project kickoff February 2015)

27 FSA - Guaranteed Loan Items Reduced processing timeframes in ECM (most transactions will be processed within 5 days of assignment) Form 2249, Request For Restructuring Guaranteed Loans, must be used when loan terms are modified (Form 2247, Guaranteed Loan Borrower Adjustments, should only be used when an input error occurs on the loan closing)

28 FSA – Direct Loan Items Request for Change in Application, Form FSA-2429 –Corrections should be submitted via NRRS. –Do not submit hard copies –Receipt and Completion letters are not sent on item submitted through NRRS –Inquiries should be made via or phone call Pre-Authorized Debit (PAD) - pilot starting spring 2015 –A means for the NFAOC to electronically collect loan payments from a borrower’s account –Cash Management Collections Branch (CMCB) is responsible for setting-up, changing, correcting, and cancelling PAD agreements. Questions: –PAD Form RD may be faxed. The web address for the fillable form is select form

29 USDA Rural Development National Financial and Accounting Operations Center St. Louis, MO


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