5 EC Review Prior to Submission Proposals with any of the following need an export review (note: review must be completed before sending to foreign sponsor):Foreign SponsorProprietary or Export-Controlled information to be disclosed or transferred to a foreign entity by GT during proposal stageProposals with Foreign Sub Recipient Monitoring
6 What to submit for review: Export Control Review PI/PD Certification for Sponsored ProgramsOSP Routing SheetProposal or Statement of Work (SOW)Draft is ok – it does not need to be the final version as long as the content is there.Proposals will NOT be submitted to a Foreign Sponsor without an Export Review.
7 www.export.gatech.edu click on Forms & Procedures
8 EC Review at time of Award Any award from (including subs): DOD, NASA, or DOE;Any award with international collaborations, international research locations, international shipping, or international deliverables;Any award involving a Foreign Military or Government;Any Terms or Conditions limiting access or dissemination (publication) including:Distribution Statements B-X, ITAR, FOUO, CUI, FOUO, SBU, Publication Restriction (including ; ; DARPA-G-9000; SPAWAR-C-327); Foreign National Notification, Approval or Restriction (including ; ); ITAR/Export Controlled Data (including ; ); Directed Security Requirements (including ; ); or Classified projects
9 OSP CO will request Export Form Export Control Review PI/PD Certification for Sponsored ProgramsTCP Security Questionnaire for PI to CompleteFunds will NOT be released until Export Review (and TCP if required) is complete.
10 www.export.gatech.edu click on Forms & Procedures
11 TCP Generally Required What projects need a TCP?Clause/RestrictionTCP Generally RequiredPublication RestrictionXPublication Approval ( or others)Publication Review (less than 60 days)Foreign National Restriction/ApprovalForeign National (or all personnel) Prior NotificationEAR Restricted TechnologyExport Controlled/ITAR ( , )SBU: Sensitive but Unclassified ( or others)FOUO – For Official Use Only, OUO – Official Use OnlyNASA Funded projectGTRI project (Export Controlled under classified and unclassified projects)GTRI Master TCP*
14 Grants and Contracts Accounting Sandy MasonResearch Admin Buzz meeting
15 G&C Updates Fiscal Year-End Expenditure Review Timely posting of allowable costs to sponsored projectsUse online administrative tools to transfer transactions (Pcard online JE, Electronic Cost Transfers, SPD) prior to FY13 closeAwards in Exception status (over-budget, past-term) should be cleared or documentedUtilize Open Encumbrance Report to review subcontract encumbrances that are unbilled or underbilledMeet announced deadlines to ensure timely processing
16 G&C Updates Fiscal Year-End Cost Sharing Allowable expenses should be posted to separately-budgeted companion cost share projects as incurred during the award performance periodVerifiable from the recipient’s recordsAre not paid by the Federal government, unless authorizedNecessary and reasonableAllowableProvided for in the approved budget when requiredPrior year documentation and certification require additional approvals and are problematic from a billing/reporting perspective
17 G&C Updates ARRA Reporting – Quarter ending 6/30/13 PI Quarterly Update DeliverablesTimely submission by stated OSP deadlines – The reports must be filed by the Federal deadline of 7/10/13OMB Guidance – Acceleration of Unspent FundsFederal Agencies have been directed to take steps to complete ARRA projects by 9/30/13NSF – NSF CAREER awards have received waivers to expend funds beyond 9/30/13GT Subawards under ARRA prime – have waivers been granted and documented?
18 G&C Updates Subrecipient Monitoring Continues to receive emphasis from Federal agenciesRoles and Responsibilities detailed in OSP policy –Assess riskCorrelation between programmatic progress and financial progressCost Sharing documentation, if applicableG&C Accounting can provide assistance
19 Office of Sponsored Programs Michelle PowellResearch Admin Buzz meeting
23 Office of Sponsored Programs Candice FergusonResearch Admin Buzz meeting
24 Staff Changes Old New Bob Simpkins, Assoc Dir. Dennis Farmer, Div. Manager- DODJanis Goddard, Div. Manager- Other FederalRoberta Burke- CO, Industry under Gov. PrimeDana Simpson, Int. Assoc DirRoberta Burke, Div. Manager- DODLakita Brooks, Div. Manager- Other FederalTeri Hansen- CO, Industry under Gov. Prime
25 OSP Vacancies NSF (College of Computing) and DHHS (including NIH) See Lakita BrooksDept of Agriculture (USDA)See Chris D’UrbanoDept of InteriorSee Serelia WoodsDept of LaborSee Angie Steltzer
26 Transitioning Faculty **Notice to Departments**Please notify the CO for faculty members that are leaving the institution permanently or will be absent from campus from greater than 90 days.
27 Ad Hoc Reporting Changes Issue: Selecting “AGING” Results would include “PACKAGING”Resolved: Results now show “AGING”, “AGING _________”
31 RCR Policy Reminder Applies to ungrads, grads, and postdocs 2 parts CITI Online Training (done within 90 days of appointment)In-person Training (done within 1 year of appointment)RCR Training Plan at time of proposal3rd Page of the Routing SheetAnnual Certification by PI
32 RCR Policy Reminder NIH NSF D43, D71, F05, F30-34, F37-38, K01-02, K05, K07-08, K12, K18, K22-26, K30, K99/R00, KL1-L2, R25, R36, T15, T32, T34-37, T90/R90, TL1, TU2, U2R8 hours of in-person trainingRetraining every 3 yearsAll awards proposed after January 20104 hours of in-person training
33 RCR Policy Reminder RCR/Ethics Flag in T/Cs RCR Deliverable The policy currently applies to NSF and NIH, be on the lookout for other sponsorsNon-compliance will result in moving charges for student assistants and postdocs from projects
34 RCR Training DatesOSP RCR Workshop (all sessions will be held in the IBB Seminar Room 1128): - Mentoring and Collaborative Research: July 11th, 11:00 – 12:00 - Authorship: July 11th, 12:00 – 1:00 - Human Subjects Research: July 12th, 11:00 – 12:00 - Research Misconduct: July 12th, 12:00 – 1:00
35 Importing Subawards in Cayuse .cayuse or .pdf (Grants.gov RR Fed/Non-Fed Budget)in Cayuse 424 folder
36 Importing Subawards in Cayuse RR Subaward Budget Attachment (check box)Import SubawardBrown Bag: Tuesday, June 18 from 12-1pm.
37 Proposed Circular Changes Comments to Proposed Changes to be distributed on the RAB listservHighlights.108 OMB ResponsibilitiesOMB establish specific criteria for agencies to use in requesting exemptions and provide a mechanism for commenting on and resolving issues related to such exemptions (i.e. reporting requirements, F&A rate establishment, and audit standards)
38 Proposed Circular Changes Highlights.501(c) Subrecipient ManagementAdditional subrecipient monitoring of institutions that are subject to direct monitoring is burdensome and expensivePass-through entities be allowed to rely on A-133 audits of subs and only monitor in cases when specific findings and questioned costs on subaward/contract issued by prime awardeeRely on corrective action plans being monitored by subs A-133 auditor
39 Proposed Circular Changes Highlights.612(d) Treatment of Administrative and Clerical SalariesMake it clear that the costs of the administrative and clerical salaries should be identified with the project activity (as opposed to being a F&A charge)Should not be prohibited from rebudgeting in accordance with Federal awarding agency’s guidelines
40 Wide Area Workflow (WAWF) DOD ContractsMonthly Reporting by PIDeveloping training materials to be made available online
41 Contractor Manpower Reporting System https://cmra.army.mil/Depts need to register within systemOSP has instructions for accessing the systemDeveloping training materials to be made available online