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National Laboratory Directors Council (NLDC) Marty Conger February 8, 2012.

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Presentation on theme: "National Laboratory Directors Council (NLDC) Marty Conger February 8, 2012."— Presentation transcript:

1 National Laboratory Directors Council (NLDC) Marty Conger February 8, 2012

2 NLDC is made up of the Lab Directors from each of the DOE National Labs

3 The National Laboratory Directors Council (NLDC) VISION: ▫Collaborate with DOE on strategic issues and concerns of broad interest ▫Provide a forum for discussing matters that impact effective and efficient mission execution STRUCTURE: ▫Executive Committee represents all Lab Directors  Thom Mason (ORNL), Chair  Paul Alivisatos (LBNL)  Paul Hommert (SNL)  Eric Isaacs (ANL)  Rosio Alvarez (LBNL), Coordinator ▫Standing Working Groups – each with a structure and appropriate links to DOE:  Chief Research Officers (CRO)  Chief Operations Officers (COO)  Chief Information Officers (CIO)  Chief Financial Officers (CFO)  General Counsels (GC)  Communication Officers (CCO )

4 NLDC Meetings and Activities NLDC Executive Committee meets quarterly with Secretary of Energy ▫Identify, discuss and resolve issues on behalf of the NLDC ▫At least once a year a face to face meeting with all lab directors ▫Other interactions as needed (interim NLDC meetings, Working Group tag ups, ad hoc calls with all Lab Directors, etc.) Past and continuing issues (old issues never really die…) ▫Nuclear energy – clarifying the technological roadmap ▫Branding the Labs as a national, strategic asset ▫Cost of Doing Business ▫ARRA Specific issues currently warranting NLDC attention: ▫Reform Initiative (Safety, Security, Cyber, Integrated Management System) ▫Programmatic initiatives/mission enablers (i.e., ARPA-E, Hubs) ▫Work for Others (WFO) ▫Working with Industry  Industry Forums (two held)  Tech Transfer including Agreements for Commercializing Technology (ACT)  Non-Federal WFO ▫Sustianability ▫Contractor Assurance (CAS) ▫OMB dislike of M&O contracts

5 Burdensome Policies A successful process initiated by NLDC Over 100 onerous areas of opportunity identified – culled down to top 20 via NLDC community vote ▫Initially a challenge by the Secretary - strong support & visibility Significant outcomes: ▫Salary approvals (minimized & allow 10% contractor discretion) ▫Buy American Act threshold raised from $100k to $500k ▫Ability to accept vendor T&Cs up to $100k ▫Class approval of Davis Bacon determinations ▫Capitalization threshold raised from $50k to $500k ▫More participative process for Acquisition Letters (AL) ▫AL guidance that reasonable error rates are an allowable cost ▫Eliminated DOE approvals on foreign travel - data reporting only ▫Launched Integrated Management System (IMS) effort

6 Burdensome Policies, cont. Work in Progress ▫Front loading of OMB quarterly apportionments ▫Lab participation as a partner in response to federal RFPs ▫Improvements to funds distribution (reduce 6-8 week process to a matter of days)

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8 Topics Discussed by NLCRO Group Mission: S&T strategy and operational aspects that could impact R&D ▫Chair: Steve Ashby (PNNL) Specific issues have included: ▫Future of the National Labs – transition paper ▫Energy White Paper ▫Workforce Development issues ▫Nanosafety – a model for developing directives collaboratively Specific Issues currently are: ▫International Strategy ▫Relationship with DHS and how science and the Labs can support their mission ▫S&T basis for cross-cutting programs ▫Foreign Visits and Assignments ▫Accelerator Safety Order

9 Topics Discussed by NLCOO Group Mission: General Operational Issues ▫Chair: Mike Schlender (PNNL) ▫Typically the interface to groups such as EFCOG (link to broader DOE complex) as the overlap in interest is strongest ▫Chair serves on Directives Review Board (DRB) Specific issues currently are: ▫Safety and Security Reform (what vs. how) ▫Relying on the Contractor Assurance System (less DOE oversight) ▫Project Management ▫Sustianability ▫Infrastructure Investments ▫Implementing the Integrated Management System ▫Other DOE Orders (ConOps, Radiation Protection of the Environment and Public, Aviation Safety)

10 Topics Discussed by NLCIO Group Mission: Cybersecurity and IT issues ▫Chair: Tom Harper (LANL) Specific issues currently are: ▫Cyber Security Reform  Implement risk-based approach ▫Engage beyond DOE on high value use of information to enhance missions (e.g., with NIST) ▫Enhance collaboration capabilities and create communities of interest  Improve collaboration infrastructure of NLCIO Council as first step ▫Foster multi-lab evaluation, development and test deployment of new and innovative information technology to support mission, efficient operation and secure environments  Cloud usage  Evaluation of various technologies

11 Topics Discussed by NLCFO Group Mission: All things Financial ▫Chair: Marty Conger (PNNL) ▫Routine interactions with DOE CFO Accomplishments: ▫Pension and Benefit metrics (visibility of cost issue and outliers) ▫Institutional Cost Reporting replacing Functional Cost ▫Consistent funding model for Safeguards and Security ▫GPP/IGPP threshold raised to $10M ▫Conference management order revisions (joint with CROs) ▫Resolved total time reporting not required for EVMS certification ▫Streamlined Alternative Financing guide/process (joint with COOs, GC and OECM) Specific issues currently are: ▫Pensions and Benefits ▫Developing and Implementing ACT ▫Cost of Doing Business ▫OMB Quarterly apportionment

12 Topics Discussed by NLGC Group Mission: Cross-cutting group that evaluates any issues with a legal aspect ▫Chair: Nicole Porter (ORNL) ▫Interfacing directly and routinely with DOE GC Specific issues currently are: ▫Contractor liability for legal cost  New Part 719 shifts more risk to contractors ▫Streamlining workforce restructuring approvals ▫ACT Implementation  Liability and indemnification under ACT  Contracting processes

13 Topics Discussed by NLCCO Group Mission: Develop, enhance and communicate a unified image and branding for the National Labs ▫Chair: Matt Howard (ANL) ▫Newest working group, recently stood up Accomplishments: ▫Produced the publication “50 Breakthroughs from America’s National Labs” Specific issues currently are: ▫Messaging to OMB and Congress on value of the National Labs and M&O model ▫Relationship managemnt with OSTP ▫Other areas under development

14 Other NLDC Interactions and Activities Field Management Council ▫Representatives from DOE Complex on Federal side ▫Overlap in interests (reform, contracting, delegation of authority, etc.) ▫Mike Weis (PNSO) is the Chair Operations Management Council (OMC) ▫Chaired by Deputy Secretary Poneman ▫Decision-making on a number of operational issues Energy Facilities Contractors Group (EFCOG) ▫Discussions routinely with their Executive Committee Secretary’s office to set agendas and handle issues “off-line”

15 So… Are we making any progress? Lots of Evidence ▫Routine Interactions with HQ ▫Reform of Safety Directives ▫Safeguards and Security Summit (April 14) ▫Pension and Benefits ▫Individual Directives Slow and Steady….. But don’t forget, the tortoise does win! ▫Maintain a steady presence ▫Consistent, transparent, collaborative, etc.

16 What’s Next Implement ACT ▫Three year pilot program Address OMB Concerns ▫Develop comprehensive information to address lingering OMB and other external stakeholder concerns about the value and effectiveness of the National Labs and the M&O model Alternative Financing ▫Work with the Secretary to develop acceptable parameters and structure for lease/financing options to acquire Lab facilities ▫Work OMB concurrence Safety Culture ▫Promote the role of the Labs in transforming safety in Laboratory environments Quadrennial Technology Review (QTR) ▫Address the programmatic structural implications of this report and how does this impact budgets, etc.

17 Questions?


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