Presentation on theme: "Performance Indicator: Use time-management skills"— Presentation transcript:
1 Performance Indicator: Use time-management skills 2.05 Utilize critical-thinking skills to determine best options/outcomesPerformance Indicator: Use time-management skills
2 DefinitionsTime management – systematic, priority-based structuring of time allocation and distribution among competing demandsStress – mental, physical, or social pressure that puts real or perceived demands on the body, emotions, mind, or spiritProcrastination – to put off something that needs to be done
3 Definitions cont’dFree time – time spent away from business, work, or chores. Leisurely momentsWeekly master list – a list of all important items that need to be achieved within a given weekTo do list – a list of tasks to be accomplishedABC Principle - see the link entrepreneur.pdf
4 Identify characteristics of time Is very valuable – use it wiselyIs a free resource – given 365 days a yearIs equally distributed – 24 hours in a day
5 List benefits of time management Effectiveness – time wasting is eliminated; routines = becoming betterPrioritizeRelaxation – setting a schedule allows time for YOU!management-skills.htmlHandling interruptions – if something comes up, you’re better equipped to handle itImprovement – you’ll zone in on weak areas and improve over timeOrganized – you’ll eliminate clutter that can cause confusion
6 Describe ways to manage time At the heart of time management is an important shift in focus:Concentrate on results, not on being busyMany people spend their days in a frenzy of activity, but achieve very little because they are not concentrating on the right things.The 80:20 RuleThis is neatly summed up in the Pareto Principle, or the '80:20 Rule'. This argues that typically 80% of unfocused effort generates only 20% of results. The remaining 80% of results are achieved with only 20% of the effort. While the ratio is not always 80:20, this broad pattern of a small proportion of activity generating non-scalar returns recurs so frequently as to be the norm in many areas.By applying the time management tips and skills you can optimize your effort to ensure that you concentrate as much of your time and energy as possible on the high payoff tasks. This ensures that you achieve the greatest benefit possible with the limited amount of time available to you.
7 Describe ways to manage time contd. Just say NO! – don’t take on more than you can manageEat that FROG – do the thing you dread the most FIRSTNo PHONE ZONE – time away from the phoneTask by Task ACCOMPLISHED – be efficient with your time, make a list of what needs to be done & POST where you’ll see itGood Night to Breakfast – good sleep, energize in the morning will help keep you FOCUSED
8 Explain the time-management process Before you start working on a project/assignment/taskMake sure you understand what you’re to doDiscuss the assignment, etc. to make sure all parties are clearList all tasks that must be donePrioritize the tasksDelegate responsibilities (if applicable)Plan what needs to be finished and when
9 Use time-management principles Realize time management is a myth – only 24 hours in a day. You can only manage yourselfFind out where you’re wasting time – what are your time-wasters? Facebook, videogames, phoneCreate time management goals – focus is on changing behaviors, not timeImplement a time management plan – track progress
10 Time management principles cont’d. Use time management tools – Day Planner, Microsoft Outlook, etc.Prioritize ruthlessly – what really needs to get done?Learn to delegate and/or outsourceEstablish routines and stick to themSet time limits for tasksBe sure your systems are organized – your filesDon’t waste time waiting – always have something to do
12 What is creativity?The act of turning new and imaginative ideas into realityRequires passion and commitmentTwo processes:Thinking, thenProducing
13 Personal traits associated with creativity Physical energy – work long hours with great concentrationSmart yet naïve – how smart is open to question. Psychologist call this the “g factor” or general intelligenceCombing playfulness and disciplineAlternate between imagination and fantasyTend to be both extroverted and introverted – can roll with the crowd or watch them go by
14 Personal traits cont’d Humble and proud at the same timeRebellious and conservativePassionate about their workOpenness and sensitivity often expose to suffering and pain yet also a great deal of enjoyment
15 Ways in which people can demonstrate creativity Write with pen/paper – keep a journalWrite songs to your petsDance around the houseMake a collageMake a list of things you loveEat with your handBe quietVisit a galleryStop watching television
16 Specific techniques for developing/enhancing creativity Implement the 3 CsCommon techniquesConsider – envision how an idea might work, don’t analyzeCompliment – having considered, compliment. Make people feel good, it’s motivating.Challenge – the final step, challenge the suggester to improve his/her idea & make it betterBrainstormingLearningQuestioningJournalingParticipating in new activitiesTaking a different point of view
17 How creativity can be applied beneficially to solve problems Creative problem solving focuses using imagination and innovation. The goal is to redefine your challenges and develop creative ideas to solve the problem you’re facing.In practice, creative problem solving techniques are designed to shift a person’s mental state into one that fosters creativity in order to develop new ideas. This approach is based on the belief that a larger number of ideas increase the chances that one of them has value, and that many times, coming at a problem from a new angle can result in a different but more effective solution.
18 Apply creativity to situations Techniques to tryBrainstorming and Mind Mapping: write down all possible/impossible solutionsRandom ideas: choose a random object in your environment and attempt to relate it to the problemProvocation: thought is by making unrealistic statements you’ll discover new approachesLateral thinking: facing problems with less obvious solutions – coming at it from the side if you will
19 AssignmentsKeep a log of school, work, leisure activities for one week. Evaluate to determine how you thought you spend your time versus how you actually wanted to spend your time. Identify two time management goalsGive students a piece of poster board. Ask them to identify a current problem/obstacle. Allow students to PAINT their way to a solution and be prepared to share as their comfort allows.Visit for role plays, have students solve customer/employee problems.Warm up – describe something you’ve seen or heard that is particularly creative. Describe how creative you are in your own life. What would you do to increase your creativity?