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Pertemuan 19-20 ofc Matakuliah: M0304/Corporate Information System Management Tahun: 2008.

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Presentation on theme: "Pertemuan 19-20 ofc Matakuliah: M0304/Corporate Information System Management Tahun: 2008."— Presentation transcript:

1 Pertemuan ofc Matakuliah: M0304/Corporate Information System Management Tahun: 2008

2 Fakultas Ilmu Komputer Modul-19-2 CHAPTER 12 Manajemen Proyek- Proyek TI

3 Fakultas Ilmu Komputer Modul-19-3 PROJECT TEMPORARY ENDEAVOR TO CREATE PRODUCT OR SERVICE TYPICALLY ONE-TIME DIVIDED INTO TASKS REQUIRES COORDINATION & CONTROL DEFINITE BEGINNING & END *

4 Fakultas Ilmu Komputer Modul-19-4 PROJECT CHARACTERISTICS* RISK & UNCERTAINTY HIGHEST AT START ABILITY TO INFLUENCE RESULTS HIGHEST AT START COST & STAFFING LOW AT START, HIGHER NEAR END, RAPIDLY DROP OFF AFTER * *PMI, 1996

5 Fakultas Ilmu Komputer Modul-19-5 PROGRAM* GROUP OF PROJECTS MANAGED IN COORDINATED WAY TO OBTAIN BENEFITS NOT AVAILABLE FROM MANAGING THEM SEPARATELY * *PMI, 1996

6 Fakultas Ilmu Komputer Modul-19-6 PROJECT INITIATION PROJECT CHARTER: Describes objectives, scope, assumptions (results from feasibility analysis) RANK ALTERNATIVES: May require estimates of costs & times, judgment WORK WITH THE NUMBERS: Sensitivity analysis, deal with uncertainties (does outcome change with change in input?) *

7 Fakultas Ilmu Komputer Modul-19-7 PROJECT MANAGER CHARACTERISTICS* LEADING: Communicating, problem-solving NEGOTIATING: Ability to get things done within organizational setting NON-TECHNICAL SKILLS * *PMI, 1996

8 Fakultas Ilmu Komputer Modul-19-8 NON-TECHNICAL SKILLSETS COMMUNICATION: Listening, persuading ORGANIZATIONAL: Planning, goal-setting, analyzing TEAM-BUILDING: Empathy, motivation, esprit de corps LEADERSHIP: Sets example, energetic, vision, delegates, positive COPING: Flexibility, creativity, patience, persistence *

9 Fakultas Ilmu Komputer Modul-19-9 KEY BUSINESS ROLES PROJECT SPONSOR: Executive participates in project proposal, argues for approval, has “ownership” of project, provides funds, oversees success, ensures benefits USER CHAMPION: Has credibility in affected community, continually communicates project vision & benefits *

10 Fakultas Ilmu Komputer Modul PROJECT PLANNING SCHEDULING: Involves work breakdown analysis, time estimates, sequence of tasks BUDGETING: Documents total costs, levels at which each is controlled. Bottom- up (cost and aggregate elements), top-down (sets total for project, assigns dollars to elements) *

11 Fakultas Ilmu Komputer Modul PROJECT PLANNING STAFFING: Identifies required skill mix, proficiency level, quantity, timeframe, provides incentives PLANNING DOCUMENTS: – STATEMENT OF WORK: High-level description of what project will deliver & when – PROJECT PLAN: Details of tasks (e.g., PERT, Gantt chart) *

12 Fakultas Ilmu Komputer Modul PROGRAM EVALUATION & REVIEW TECHNIQUE (PERT) CIRCLES ARE ACTIVITIES ARROWS SHOW SEQUENCE VALUES ARE TIME UNITS (NOT TO SCALE)

13 Fakultas Ilmu Komputer Modul GANTT CHART January February March April May June

14 Fakultas Ilmu Komputer Modul PROJECT EXECUTION & CONTROL APPROVAL OF PLAN, SCHEDULE, BUDGET ASSIGN RESPONSIBILITIES & AUTHORITIES STATUS REPORTING RISK MANAGEMENT SOLVE PROBLEMS BEFORE THEY BECOME CRITICAL *

15 Fakultas Ilmu Komputer Modul STATUS REPORTING SCHEDULE: – SCHEDULED & ACTUAL, OR FORECAST COMPLETION DATES – EXPLANATIONS OF DEVIATION(S) BUDGET: – TOTAL PROJECT FUNDING – EXPENDITURES TO DATE OF REPORT – CURRENT ESTIMATE OF COST TO COMPLETE – ANTICIPATED PROFIT/LOSS – EXPLANATIONS OF DEVIATION(S) *

16 Fakultas Ilmu Komputer Modul IT-RELATED RISKS ORGANIZATIONAL: Competitive, reputation, technical PERSONNEL: Personnel and expertise, non-use & unintentional misuse SYSTEMS PROJECT: Control design, project delay EXTERNAL SECURITY: External fraud, theft, crime. Extraordinary event *

17 Fakultas Ilmu Komputer Modul RISK vs STAKE* TIME MONETARY VALUE STAKE RISKRISK *Frame, 1994

18 Fakultas Ilmu Komputer Modul LEWIN/SCHEIN CHANGE MODEL* UNFREEZING: Establish a felt need, create a safe atmosphere MOVING: Provide necessary information, assimilate knowledge, develop skills REFREEZING * *Lewin, 1947, Schein, 1987

19 Fakultas Ilmu Komputer Modul CHANGE EFFORTS* 1. ESTABLISH SENSE OF URGENCY 2. FORM POWERFUL GUIDING COALITION 3. CREATE A VISION 4. COMMUNICATE VISION 5. EMPOWER OTHERS TO ACT ON VISION * *Kotter, 1995

20 Fakultas Ilmu Komputer Modul CHANGE EFFORTS* 6. PLAN FOR & CREATE SHORT-TERM WINS 7. CONSOLIDATE IMPROVEMENTS, PRODUCE MORE CHANGE 8. INSTITUTIONALIZE NEW APPROACHES * *Kotter, 1995

21 Fakultas Ilmu Komputer Modul CHAPTER 12

22 Fakultas Ilmu Komputer Modul-19-22

23 Fakultas Ilmu Komputer Modul-19-23


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