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Writing the Report.

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Presentation on theme: "Writing the Report."— Presentation transcript:

1 Writing the Report

2 Drafting the Report Distinguish the Functions of the Report Sections
Ensure Coherence at All Levels of the Report Acknowledge Data in Report from Secondary Sources Edit and Proofread the Report

3 Basic Divisions of a Formal Report
Prefatory Parts Supplementary Parts The Report Proper

4 Prefatory Parts May include: Letter of Authorisation
Title Page Letter of Authorisation Letter of Transmittal Table of Contents List of Illustrations Executive Summary May include:

5 Supplementary Parts May include: Endnotes Appendix
References (Sources) Endnotes Appendix May include:

6 The Report Proper Includes: Findings Conclusions Recommendations
Introduction Findings Conclusions Recommendations Includes:

7 Ensure coherence at all levels of the report
provide introductory comments use general statements/topic sentences use transitional devices incorporate charts & tables into text

8 Acknowledge Data in Report from Secondary Sources
Author-Date System … (Lee, 2000: 67) Superscript System … led to a 12% increase in profits.1

9 Edit and Proofread Check the Substance and Style
Check for Consistency and Errors Ensure the report is Attractive and Neat

10 Remember the 5 Cs Clarity Conciseness Coherence Correctness Courtesy

11 MY SPELLING CHEQUER Eye halve a spelling chequer
It came with my pea sea It plainly marques four my revue Miss steaks eye kin knot sea. Eye have run this poem threw it I am shore your pleased two no Its letter perfect awl the weigh My chequer tolled me sew. ~ Sores unknown ~

12 Spell-check Non-errors
e.g. too / to / two their / there its / it’s

13 Elements of a Well-written Report
Carefully constructed outline Logical, consistent content Accurate information Clear writing style Neat and attractive presentation

14 Something to think about
Some say report writing reflects the culture of specific corporate cultures. What do you understand by this assertion? Can you give examples of how reports reflect workplace cultures?

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