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Business Writing: Writing the Report Business Communication: Writing the Report Writing the Report.

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Presentation on theme: "Business Writing: Writing the Report Business Communication: Writing the Report Writing the Report."— Presentation transcript:

1 Business Writing: Writing the Report Business Communication: Writing the Report Writing the Report

2 Business Writing: Writing the Report Business Communication: Writing the Report Distinguish the Functions of the Report Sections Ensure Coherence at All Levels of the Report Acknowledge Data in Report from Secondary Sources Edit and Proofread the Report Drafting the Report

3 Business Writing: Writing the Report Business Communication: Writing the Report Prefatory Parts Supplementary Parts The Report Proper Basic Divisions of a Formal Report

4 Business Writing: Writing the Report Business Communication: Writing the Report Title Page Letter of Authorisation Letter of Transmittal Table of Contents List of Illustrations Executive Summary May include: Prefatory Parts

5 Business Writing: Writing the Report Business Communication: Writing the Report References (Sources) Endnotes Appendix May include: Supplementary Parts

6 Business Writing: Writing the Report Business Communication: Writing the Report Introduction Findings Conclusions Recommendations Includes: The Report Proper

7 Business Writing: Writing the Report Business Communication: Writing the Report provide introductory comments use general statements/topic sentences use transitional devices incorporate charts & tables into text Ensure coherence at all levels of the report

8 Business Writing: Writing the Report Business Communication: Writing the Report Author-Date System … (Lee, 2000: 67) Superscript System … led to a 12% increase in profits. 1 Acknowledge Data in Report from Secondary Sources

9 Business Writing: Writing the Report Business Communication: Writing the Report Check the Substance and Style Check for Consistency and Errors Ensure the report is Attractive and Neat Edit and Proofread

10 Business Writing: Writing the Report Business Communication: Writing the Report Remember the 5 Cs –Clarity –Conciseness –Coherence –Correctness –Courtesy

11 Business Writing: Writing the Report Business Communication: Writing the Report Eye halve a spelling chequer It came with my pea sea It plainly marques four my revue Miss steaks eye kin knot sea. Eye have run this poem threw it I am shore your pleased two no Its letter perfect awl the weigh My chequer tolled me sew. ~ Sores unknown ~ MY SPELLING CHEQUER

12 Business Writing: Writing the Report Business Communication: Writing the Report Spell-check Non-errors e.g. too / to / two their / there its / it’s

13 Business Writing: Writing the Report Business Communication: Writing the Report Elements of a Well-written Report Carefully constructed outline Logical, consistent content Accurate information Clear writing style Neat and attractive presentation

14 Business Writing: Writing the Report Business Communication: Writing the Report Something to think about Some say report writing reflects the culture of specific corporate cultures. What do you understand by this assertion? Can you give examples of how reports reflect workplace cultures?


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