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Carlos Ramirez and John O’ Kane will be your assignors for the upcoming year.

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Presentation on theme: "Carlos Ramirez and John O’ Kane will be your assignors for the upcoming year."— Presentation transcript:

1 Carlos Ramirez and John O’ Kane will be your assignors for the upcoming year.

2 Important telephone numbers Carlos Ramirez (Assignor): 214 -727 -6709 John O’Kane (Assignor): 469- 688-0434 Melvin Machayo (Secretary): 972-877-1342 Jim Carlsen (1st VP): 214 886 4422 Peter Martell (Treasurer): 214 402 8939 Rick Troup (2 nd VP): 214 235 1424 Dennis Dusek (Director of Operations): 972 742 3953 Ian Chapman (President): 972 489 5555

3 Melvin Machayo: 972-877-1342 Linking your accounts: Log into Choose group 1194 and the word soccer is the password in order to link your accounts. Now you can switch identities at the top of the page to view your different accounts Melvin will set up new users ASAP with identities once the meeting is completed.


5 SOFTWARE FOR ASSIGNING We will be using Game officials for this seasons assignments When you receive an assignment from Arbiter / Game Officials BLOCK the other date/s on the other software. This reduces the amount of times you end up with conflicts with assignors….and helps us get you more games.

6 Game officials Home page All information that is pertinent to you is currently available at and also the opening page of your game officials accounts. Personalize how you want to receive text alerts for game cancellations etc under my info and scroll down to cell/pager /email notices and set it up accordingly.

7 Log in here





12 On the assignors side Red means that you are not available Green means you are available No color means you do not get seen on our side


14 Make note of our website: Game fees Travel fees Scrimmage form on next slide Information on scrimmages Clarification on payments




18 Game fees/Directions/Partners? Log onto to view Game fee is Based on the length of your games All other information you need will be located in Game officials: i.e. Stadiums(under my locations) Partners click on the I icon in Game officials

19 Match Fees 2 person crew (Dual system) – *JV & Middle School matches with a Single Referee use Referee 1 fees: Length of half Referee 1* Referee 2 Total 25 minutes $40 $40 $80 30 minutes $45 $45 $90 35 minutes $45 $45 $90 40 minutes $50 $50 $100 3 person crew (Diagonal system): Length of half Referee Assistant 1 Assistant 2 Total 25 minutes $40 $25 $25 $90 30 minutes $45 $30 $30 $105 35 minutes $45 $30 $30 $105 40 minutes $50 $35 $35 $120

20 Travel Fees Metro flat rate of travel reimbursement measured from the Soccer Chapter Metro Plan Center point which is located at 4976 Sycamore St., Dallas TX 75214 to the location of the stadium. ( ≤ 20 miles = $12, ≤ 30 miles = $15, ≤ 40 miles = $18, paid to each official.) Any school outside the 40 mile radius will revert to the non- metro (portal to portal) round trip mileage reimbursement. Round trip mileage paid – One car at the state mileage rate, 2 cars at 75% of the state mileage rate, or three cars at 60% of the state mileage rate. (Mileage is calculated from the officials home to the stadium location – roundtrip.) There are no rider fees.


22 New to the association??? There are 3 types of games we officiate: 1) Scrimmages (2) Non District (3) District play Do not be caught on a VARSITY level game with a whistle in your hand on DISTRICT PLAY only. All others you may officiate in. You can do all others

23 Important dates

24 2014 Important Dates Scrimmages: Dec 27- Jan 7 Tournaments all weekends after this from Thursdays – Saturdays throughout January Non District Games will play in between District Play will begin toward the end of January Sunday you get the day off….

25 Availability We need this done by no later than November 15!!!! That’s this Friday guys!!!!! We now have the schools schedules and want to get your assignments out to you earlier this year This is different from past years as we want to continue to improve the program for you. Taking a day off work for tournaments ? Let us know so we can make it worth your while.

26 New referees: Melvin will be setting you up with your own game officials account, please do not ask the assignors to do this as he needs to keep track of payments etc This will be done this week.

27 Please keep your availability current and up to date. Feb 14 is still and always will be Valentines day! Block out important dates that you cannot work (anniversary, dogs birthday etc) Most games will play Tuesdays and Fridays however we have got games on the other evenings / Saturdays

28 Your 2013 High school Ranking Board members rank the officials on a scale of 1-5 with 5 being the new members. Your assignors utilize this to do your assignments If you feel that you want higher level assignments contact Mr. Troup via email to see if he can get an assessor to evaluate your performance and upgrade

29 Individual Assignments Your assignor will be contacting you directly to go through this with you to avoid conflicts. Want your schedule earlier? Have the availability done sooner. No later than this up coming weekend. Our schedules are in, it is now your responsibility to get your availability current and up to date.

30 Scratching's If you are scratched from a school, you will be notified by the assignor and your assignments will change accordingly. You cannot officiate Games that a family member works/plays in, this is unethical and may occur in the assigning process. Please correct your assignor if this happens.

31 Everyone gets scratched at some point so NEVER take it personally.

32 And noooooooo WE cannot scratch Coaches!!

33 Middle Schools and TAPPS Dallas ISD has already begun their middle school program. Frisco schools and outer lying northern areas begin upon completion of high school in April- June. TAPPS(Texas Assoc. of Private Parochial Schools) begins November.

34 Dallas ISD Vendor Paperwork This can be found on the opening page of Game officials. Please download it and send it in now in order to obtain your vendor number. If you have moved, you must fill in a change of address form and resubmit that paperwork or it will hold up your payment. You will need your vendor number for payment for the games you are doing in Dallas ISD(Loos, Sprague, Cobb etc)

35 Dallas ISD Contact Silvia Salinas 972 749 2455 Please allow her at least 4 weeks after you submit your paperwork to get a vendor number.

36 Garland ISD Will still be playing the 4-6-8pm Varsity sessions until the new fields are laid in 2014/5. JV’s will play on alternate nights but with 4-515-630pm kick offs or Saturday mornings at 8am, 915am,1030am,1145am,1pm,215pm. They will be going straight to PK’s to determine a winner if tied.

37 Game day preparation Start off every Mon- Sat with your referee equipment in the car, washed and ready to go. You may be called upon anytime. Check your assignments before you head out of the office, there may have been changes. Inclement weather: we ask the coaches to let us know by 2pm if this is going to impact you

38 If this does impact you: your game officials account will be updated and if time permits we will also be calling you. You will definitely be notified if you are going to start as a dual system if someone is going to run late and they have notified the assignor. Communication is key, communicate with each other so you know what's going on i.e. stuck in traffic etc

39 Game officials will be updated constantly. Head referee for the Varsity game please contact your AR’s and make sure that you all know each others numbers. This can be found with the I icon. The ① icon in Game officials will let you see this information/current weather/ map to the field/game information and the assignors contact details.



42 At the stadium Sign in at the gate or with the paperwork in the Administrators office. Hand in a w-9 at every game every time, it helps process the checks quicker if they have it.

43 Who is the administrator on Duty? Could be your best friend in the case of a problem situation. Identify them upon arrival and write their name down and note where they will be seated. You need their name in the event of an incident report.

44 You must meet the players and coaches in the center of the field Confirm that players are legally and properly equipped and ask about any medical conditions of players i.e. Asthma and prior injuries you need to know about Let the coaches know their paperwork will be left in the Locker room after the game, this way they are not chasing after you. For a Varsity match, confirm what will happens in the event of a tie. Proceed with your game after the coin toss.

45 After the game Leave the game reports in the locker room. Discuss the game with your fellow referees and see what we can do in order to improve ourselves. Don’t discuss the match with anybody who is not part of our Chapter Be mindful that officials locker rooms may be close to players locker rooms

46 Dual system vs. 3 man crew In some instances we may run a dual until we get the 3 rd referee in for the varsity. Many tournaments are requesting 2 referee dual systems in order to save money. Running Late? 10 minutes into the game and you had the JV middle? You’ve lost it and will now have to run the line. Make yourself known to the officiating crew upon your arrival. Get the 3 man system up as quickly as possible at the next stoppage in play!

47 Paperwork Start a file Keep ALL of your paperwork with you Have w-9’s with you and leave at every stadium You are normally paid 30-45 days after completion of your games. If you have not been paid 2 months after the game and have contacted the schools, ask your assignor for help. DO NOT wait until Nov 1 st to ask for help in games from January…..2010…

48 However……..if you try this Guess what…. An email received on Nov 2, 2012…… John, I was wondering if you could please find out the reason why I haven't gotten paid from last year and the years before that for Crandall High School, And also, Red Oak High School from almost two years ago. Thank you and hopefully I hear back from you soon.

49 Questions so far?? Do NOT HESITATE TO STOP US DURIING THIS PRESENTATION. NO MATTER HOW SILLY YOUR QUESTION MAY SOUND….Chances are someone else is wondering the same thing!

50 Weather related issues

51 Inclement weather Carlos and John are your hotlines. We each have our own districts to look after so please make sure that you contact the correct Assignor on game days. If a School district is shut down for weather and you see this on the weather channels, we will be playing the match within the next 48 hours or if on a weekend, probably the following Monday night. If your game is called off midway and is not completed this is an incident. You need to notify us, chances are you may be working it the next day…...

52 General Information Contact Crewmates day before game. See the ① icon in game officials for their contact info. Locate school and associated school information under Locations in Game officials. It is alphabetized to the stadium name. Check game officials before heading out to the stadium. Arrive 30 minutes before and fill out paperwork as you walk in the gate. Identify the Administrator on duty.

53 Referee NO SHOWS Don’t panic….Yet!! Notify your assignor at halftime in the JV Game. Failure to arrive put us all in a Bind, don’t be that person. Let the assignors know you cant make it, this is life…. we knows things happen. NO TEXTING PLEASE!!!!!!!!!!!!!!!!!

54 We know we cant get hold of you as you’re on the fields so….. Assignors will notify you via voicemail as soon as we have made adjustments etc or we will try calling the head coaches of the upcoming games to explain what we are doing.. There are repercussions' for people not showing up to games. Once again: PLEASE……NO TEXTING!!!

55 If your missing official does show up, let us know before you end up with a 4 man crew. That means someone will not get paid… Try your best to be on time, arriving at game time is not being on time!

56 John/ Carlos…there’s no one here???

57 You arrive for your scheduled game and no one is there? Team couldn’t get a bus, Game was cancelled and assignors not notified…etc Your assignors have copies of the schedules the coaches sent in and will make sure that your payment is forthcoming. Chances are you may be rerouted to another venue…but you will still get paid for the missing game Athletic Directors know this and are making sure it will not happen

58 You will be copied on the email that is sent out the coaches and administration with a copy of their initial schedules requesting payment. It will be up to you then to follow up on payment. They may need a copy of your w-9 to process. Once we do this please do not do or say anything in the email, it is a courtesy to let you know its being dealt with. Let the assignor know when this has been paid, we have other things going on and need your help in finalizing these issues.

59 Late Arrivals We are there for the players. If the buses are running late or get caught in traffic, we have to deal with it. This doesn’t happen often, so please be professional and patient (and sorry there is no overtime payment for the delay) DO NOT SHORTEN DISTRICT GAMES for VARSITY

60 Scrimmages: Dec 27- Jan 7 Take your paperwork to the scrimmages and a preaddressed envelope and drop it off in the post when you get home. This means our Director of Operations can do his job once the paperwork arrives in order to get you paid. The sooner the better….no paperwork, he will not know if that game ever took place. All paperwork MUST be turned in by no later than Feb 1 You may have 1 or 2 or if your lucky even 3 officials this year on certain scrimmages as per the coaches requests. Scrimmage Paperwork will be found at

61 Once payment is received by TASO Dallas from the school/s, your check will be sent out. This normally happens once a month. No Paperwork? We need your paperwork in order to bill the schools…we know you work hard for it but you also need to keep us in the loop. What happens if the school did not show up, will I get paid…yes if its scheduled by us you will. What happens if the coach is not there to sign it or you forget…..Send it in to us regardless.

62 If you receive a check from the school for scrimmages…how do you handle it? 1) You shouldn’t be receiving it. 2) Part of this scrimmage money is set aside for the assessment program. 3) Let us know so we can resolve it. Normally you would exchange checks with Peter Martell.

63 Non Payment from Schools Please keep your own records of payments and if you have a problem in getting paid its normally something as simple as a missing w-9. Know which assignors to let know about missing payment after you contacted the schools. We each have our own districts. The schools will ask for social security Numbers which we do not have access too. We will send you the accounts information that we have on file.

64 Contact information for schools Your assignors will let you know who to contact: be it the coach or secretary in case of monetary issues. If you get us involved allow us some time to get it resolved. There will be emails and follow ups which you will get copied on… does take time for people to check and follow up on. 1 week is pretty much the norm to get an answer.

65 You and the schools are our customers, we need and want to keep you happy!!

66 Duration of Games Clock is the official time. JV’s are all different per district, work with them. Do Not shorten a VARSITY DISTRICT match for any reason

67 District Play Never shorten a District Game for any reason. The scorekeeper keeps the “OFFICIAL” clock. Consequences of goal differential etc for determining seeding for playoffs etc.

68 Travel Pay Concentric circles from the center of Dallas going outward. Tournament play, you may be paid in cash from the Booster clubs.

69 Cancellations We understand why there are cancellations, just please let us know asap on the day of your games. We do play on Holidays like Martin Luther King day. Be PROFESSIONAL: Please do not email us or text us cancellations. Pick up your phone. You will be released from that assignment once contact is made with your assignor. Game officials will reflect this and an email sent out to confirm it through the system.

70 Feeling sick? Call in as soon as humanly possible. Be PROFESSIONAL: Please do not email us or text us cancellations. Pick up your phone. You will be released from that assignment once contact is made with your assignor. Game officials will reflect this.

71 Swapping games If you swap out a game the assignor needs to know. We don’t recommend it but understand sometimes that things happen. Why? There could be changes to the game and we need to know who to contact

72 What is an incident report?? Coach Send Off: Ask, Tell, Remove….move on. Spectator Incident/ Ejection Match abandonment or termination A STRAIGHT RED CARD FOR PLAYERS is not an incident

73 What do I do???? Contact your assignor immediately after the game who will notify the Board members Email your crew and get your stories straight before sending to UIL. Our Board would like to read your version of events prior to sending this in to ensure that we have done it properly.

74 Repercussions of an incident report Coach has to face his Athletic Director and a maybe a trip to UIL in Austin. Possible suspension. Failure by the referee to do this in a timely manner….also has repercussions.

75 Its freezing……What can I wear??

76 Brrrrrr….. Cold weather gear. Stay healthy. Referee shirts over your cold gear please….no yellow and red gloves….this causes problems for the players and coaching staff….preferably as much black as possible.

77 TASO TEST We utilize the TASO website for testing. To take the test, log-in to members portal and click on the current year test date. The test will change every two weeks and indicates next test date. the test contains 100 questions (true or false). You are able to save and continue with the test during the current test dates. If test changes before you finish, retake test after the new test dates. When you have completed test, click submit. To view results, then return to your members portal page and scroll down to center of page to 'TASO TESTS' and view the % passed and click on that % to view your answers. You may take the test once during each two week test dates.

78 On Line test Can be found at Log into your account and take the test asap To be eligible for playoffs you MUST Take the test. You will also be required to fill in the risk management form to allow TASO to do a background check. You must fill this in ASAP as this is a new requirement by the STATE to officiate High school sports.

79 New members and the TASO Test New members cannot take the test until you receive a TASO ID number form the State office, this could arrive at the end of the season or midway through. TASO have promised to expedite your numbers as speedily as possible though given the new state requirements’

80 TASO Membership number Please contact Melvin to get this.

81 Playoffs We try to utilize as many officials as possible for playoffs. You will be selected based on your grade and Availability. Out of town travelling, we encourage y’all to ride together and meet up somewhere safe and central for everyone. You have to have taken the TASO test!

82 Coaches normally give us their requests and we try to utilize this as much as possible.

83 Questions PLEASE Now is the time to ask not once we have begun the season.

84 From Carlos and John We look forward to working with you and hope that y’all have a great high school soccer season.

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