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May 7, 2013 Dr. Kathy Hart. BoardDocs is 1. Software that can “improve communications, reduce costs and ease the process of producing board meeting packets.”

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Presentation on theme: "May 7, 2013 Dr. Kathy Hart. BoardDocs is 1. Software that can “improve communications, reduce costs and ease the process of producing board meeting packets.”"— Presentation transcript:

1 May 7, 2013 Dr. Kathy Hart

2 BoardDocs is 1. Software that can “improve communications, reduce costs and ease the process of producing board meeting packets.” 2. Software that can move the College to a “state-of –the art paperless solution” for preparing, disseminating, and archiving the Board’s agendas, board books, and policies.

3  BoardDocs  Is used by over 700 organizations, including 13+ California Community Colleges and many California school districts.  Provides initial set up and training  Can be used for policy development and publication among many other customizable features: calendar integration, document annotation, automated minutes generation, etc.

4  $1000 initial set up and training that includes travel for trainers  $9000/year for BoardDocs service for unlimited users, 24 x 7 technical support, and unlimited software enhancements and updates

5 Quantity = 1 Quantity = 8 Board Only Quantity = 10 Board, Supt/Pres Staff 64 gb iPAD with WiFI & Cellular$829.00$6,632.00$8, iPAD Cover$39.00$312.00$ Applecare$99.00$792.00$ Keyboard$69.00$552.00$ Power Supply$19.00$152.00$ Cable$19.00$152.00$ Various Software other that BoardDocs$150.00$1,200.00$1, Subtotal$1,224.00$9,792.00$12, Tax$100.98$807.84$1, Total$1,324.98$10,599.84$13, Annual Cellular Cost$600.00$4,800.00$6, Total 13-14$1,924.98$15,399.84$19,249.80

6 Quantity = 1Quantity = 8Quantity = 35 Duplication Cost (material)$2.00$16.00$70.00 Labor ($16/hour) $80.00 Total for 1 Meeting $96.00$ Total for 15 Meetings $1,440.00$2, Delivery Cost for 15 meetings $5, Annual Cost $6,465.00$7,275.00

7 Cost13-14On-going BoardDocs (annual)$9, One time Set up & Training$1, iPADS--one time for 10 people$13, Cellular (annual)$6, Total$29,249.80$15, Savings$7, Cost/Benefit-$21, $7,725.00

8  Duplicating Center Staff are free to do other college work or paid duplicating jobs.  General Services Workers are not pulled away from their regular work to deliver books.  Savings on gas & mileage; reduces carbon footprint (President’s Climate Commitment)  Conserves paper (President’s Climate Commitment)

9  Security of documents/data (cloud services)

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