Presentation on theme: "GPSS Funding Workshop Shaunita Ervin"— Presentation transcript:
1 GPSS Funding Workshop Shaunita Ervin Assistant Director of Finance and AdministrationMendenhall 214 A
2 Request There should be ONE form per conference per organization All request should be put in at least 6 weeks before the event.Travel should be requested 6 weeks in advanceNO alcoholic beveragesNo abbreviations (BGSA)
3 Request Process Submit request Wait for approval After notification of approval contact Shaunita Ervin to proceed with request.
4 Fiscal Year DeadlinesThe fiscal year ends June 30, Any event or travel request after June 1, 2014 will be taken out of funds.
10 Event funding request (Supplies) Specify what type of supplies you are requesting forAttach an invoice or printout of your supplies and which vendor you plan to order your supplies from.If you are ordering T-shirts, please ensure your logo/design has been approved with ECU Marketing & Design.Provide a total cost of your supplies
11 Food RequestIf you are requesting food for a meeting, funds will be reimbursement only.Submit a list of attendees and an agenda for the meetingOriginal itemized receipts are required
23 Request to TravelStudents are NOT ALLOWED to travel if he/she is on probation with the Office of Student Rights and ResponsibilitiesAttach documentation such as airline, hotel, conference, agenda, and registration informationBe sure to attach all agreement forms (Student travel code of conduct, travel procedure agreementSign your travel form online (Onestop)
24 Request to travelA list of students attending including their name, address, banner ID, phone number, and .Original receipts must be turned in within 10 days in order to receive reimbursement. If it has been pass 10 days written justification is required in order to process travel reimbursement formIf driving personal vehicle include MapQuest that calculate mileage. Gas will be reimbursed at $0.33 per milePlease provide a detailed justification!