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Shaunita Ervin Assistant Director of Finance and Administration Mendenhall 214 A 252-328-2902

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Presentation on theme: "Shaunita Ervin Assistant Director of Finance and Administration Mendenhall 214 A 252-328-2902"— Presentation transcript:

1 Shaunita Ervin Assistant Director of Finance and Administration Mendenhall 214 A

2  There should be ONE form per conference per organization  All request should be put in at least 6 weeks before the event.  Travel should be requested 6 weeks in advance  NO alcoholic beverages  No abbreviations (BGSA)

3  Submit request  Wait for approval  After notification of approval contact Shaunita Ervin to proceed with request.

4  The fiscal year ends June 30, Any event or travel request after June 1, 2014 will be taken out of funds.

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10  Specify what type of supplies you are requesting for  Attach an invoice or printout of your supplies and which vendor you plan to order your supplies from.  If you are ordering T-shirts, please ensure your logo/design has been approved with ECU Marketing & Design.  Provide a total cost of your supplies

11  If you are requesting food for a meeting, funds will be reimbursement only.  Submit a list of attendees and an agenda for the meeting  Original itemized receipts are required

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14  Do not leave any section blank (N/A)  Attach documentation regarding event such as invoices or estimates  Be sure to complete the expense forecast and justification for your event.

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23  Students are NOT ALLOWED to travel if he/she is on probation with the Office of Student Rights and Responsibilities  Attach documentation such as airline, hotel, conference, agenda, and registration information  Be sure to attach all agreement forms (Student travel code of conduct, travel procedure agreement  Sign your travel form online (Onestop)

24  A list of students attending including their name, address, banner ID, phone number, and .  Original receipts must be turned in within 10 days in order to receive reimbursement. If it has been pass 10 days written justification is required in order to process travel reimbursement form  If driving personal vehicle include MapQuest that calculate mileage. Gas will be reimbursed at $0.33 per mile  Please provide a detailed justification!

25  https://s3.amazonaws.com/os_uploads/96997_St udent%20Travel%20Code%20of%20Conduct% pdf https://s3.amazonaws.com/os_uploads/96997_St udent%20Travel%20Code%20of%20Conduct% pdf  https://s3.amazonaws.com/os_uploads/96996_Pr ocedure_Agreement.pdf https://s3.amazonaws.com/os_uploads/96996_Pr ocedure_Agreement.pdf

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