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INDEPENDENT SECTOR FACULTY AND STAFF DEVELOPMENT PROJECT PROJECT EXPENDITURES AND DOCUMENTATION MAY 20, 2013 cIcu Project.

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Presentation on theme: "INDEPENDENT SECTOR FACULTY AND STAFF DEVELOPMENT PROJECT PROJECT EXPENDITURES AND DOCUMENTATION MAY 20, 2013 cIcu Project."— Presentation transcript:

1 INDEPENDENT SECTOR FACULTY AND STAFF DEVELOPMENT PROJECT PROJECT EXPENDITURES AND DOCUMENTATION MAY 20, 2013 cIcu Project

2 Allocated cIcu funds Funds are coordinated and monitored by the Region’s Facilitating Institution. (NU) Region’s Facilitating Institution establishes a calendar of activities that addresses the project’s goals and a corresponding budget. Budget framework will guide expenditures for the region’s collective and individual budgets. Region’s budget and calendar of activities must be submitted to cIcu for review and approval. Only approved expenditures will be allowed and reimbursed.

3 Allowable expenses All expenses must be pre-approved and proper documentation must be provided to receive reimbursement to the institution and/or individuals. Note: For reimbursement being paid to an individual, a Social Security number must be provided. Expenses are reimbursed with the following approved categories: Travel – outlined in individual institution disbursement of fund document. (currently under SED policy review) Conference charges – space rental fees, equipment rental fees. Technology Supplies/materials Consultants/contracts relating to project goals and activities with appropriate back-up.

4 cIcu monthly submission deadlines for reimbursement schedule Date due to Niagara University May 24, 2013 June 27, 2013 July 26, 2013 August 26, 2013 September 26, 2013 October 25, 2013 November 25, 2013 December 20, 2013 January 24, 2014 February 24, 2014 March 26, 2014 April 25, 2014 May 26, 2014 June 30, 2014 Date due to cIcu June 5, 2013 July 8, 2013 August 5, 2013 September 6, 2013 October 7, 2013 November 5, 2013 December 5, 2013 January 6, 2014 February 5, 2014 March 5, 2014 April 5, 2014 May 6, 2014 June 5, 2014 July 15, 2014

5 Expenditure process Submit monthly report with original source documentation by designated submission deadlines for monthly reimbursement. All required forms for expenditures will be provided to partner institution and posted on the cIcu project website – documents will be uploaded soon under Western/Finger Lakes/Rochester Region. Please make sure name and contact information is completely filled out and/or attached, in case of questions, in case of questions.

6 Regional consultant time/effort report Please follow format that is outlined on above report form. Time is in quarter increments. (.25,.5,.75) Document all meetings/conference calls/travel time Document any other approved grant related activities. A resume must be submitted once during project for cIcu review and submission purposes.

7 Travel Expense Report All travel expenses must be submitted on this document with attached original receipts. Currently under SED policy review, maximum reimbursement for meals & tips are $64/day with receipts. Alcohol and additional insurance on rental cars are not reimbursable. Overnight accommodations will be reimbursed at the gsa.gov per diem rates based on the time of travel. Mileage will be reimbursed at the 2013 IRS Standard Mileage Rate at time of travel. (.565/mile -http://www.irs.gov/uac/) and you may add tolls, parking, taxi, subway and shuttle service, as appropriate and with receipts. For all mileage reimbursement, a trip itinerary from Mapquest or Google Maps must be provided (round-trip) to confirm accurate mileage. Please use the round trip option.

8 Submission information Submit monthly reports or questions to: Niagara University College of Education PO Box 1930 Niagara University, NY Attn: P. Wrobel FAX # - (716) –


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