Presentation on theme: "Mark Scharff, Washington University in St. Louis MOUG Annual Meeting 2011, Philadelphia, PA."— Presentation transcript:
Mark Scharff, Washington University in St. Louis MOUG Annual Meeting 2011, Philadelphia, PA
What are ETD’s? How do they differ from analog counterparts? How are they described?
Textual (including music)—two possibilities Submitted as a print document and subsequently digitized Submitted as an electronic document Audio/visual Submitted in analog formats and subsequently digitized Submitted as digital files Present as illustrative material
May include embedded links to other online documents, spreadsheets, videos, programs Access may be greater, or restricted by different means
“Born-digital” ETDs are on the agenda The electronic document is an remote online resource. Separate record for electronic version, not a “one-record approach” Will not deal with cataloging analog version (much)
How are the files received? Where do files reside? What if any metadata is present there? Who created it? Does the student provide metadata? Is it harvestable? Will the cataloger be involved in creating non- MARC cataloging?
Type (Leader/06)—code for predominant intellectual content, as published resource. Fixed field Form (008/23) s = generic code for electronic resources o = code for online resource
006—add to bring out computer file attributes and attributes of any accompanying material 007—add if desired to bring out attributes of computer file or of accompanying material. Provider-neutral guidelines—1 st 2 bytes mandatory
245--$h [electronic resource] 260—mileage varies Date only ($c)—analogous to print “[S.l. : s.n., date]”—published item with unknown details—Provider-neutral guidelines Robert Bremer (OCLC)—regard university or department as the publisher.
300—variety of approaches here, too Purely digital description—AACR2 9.5 1 electronic text (1 file : 240,000 bytes) Purely in analog terms, minus $c ix, 256 p. : ill. Hybrid approach (Provider-neutral) 1 online resource (ix, 256 p. : ill.)
Notes Source of title (500) Dissertation note (502) Restrictions on access (506)—generally local Type of computer file (516)—for unusual stuff
More Notes Additional physical form (530) Only if you’re concerned with an analog copy Provider-neutral guidelines—use 776 field instead System details note (538)—only if access is other than WWW Abstract (520)
Main entry (1XX)—nothing unusual Subject headings (6XX)—for intellectual content; no standardized genre/form headings to add, but local practice might call for them Added entries (7XX)—may wish to give one for the publisher (university or department)
Supplementary material to text If described as part of main thesis, may call for additional 007 fields and some additional information in notes. Musical scores As remote electronic resources, they are considered published (Type “c”) May include other sorts of files (e.g. composition for electronics and orchestra)
Videorecordings Example: OCLC # (though cataloged as text with video as supplementary material, from 2010) Example: OCLC # (also text with video supplement, from 2006) Sound files No examples found where sound file was principal element
Guidelines for students submitting ETDs (http://library.wustl.edu/services/thesisguideli nes.html)http://library.wustl.edu/services/thesisguideli nes.html Students submit to WU (theses) or to ProQuest (dissertations) Submission instructions require student to login with WUSTL Key (one-stop username and password)
Theses go directly to the WU ETD Repository (part of the Digital Library) Dissertations go to UMI, who sends them back to WU for ingest into the repository Metadata is created within the digital library using Oxygen and MARCEdit, then sent to the cataloging unit
The records are loaded into an OCLC Connexion local save file Constant data is applied to records one by one Records are manually edited for content, capitalization, punctuation, filing indicators, added entries Records are contributed to OCLC at Level K (WU does not assign subject headings to theses and dissertations except for music)
td.pdf td.pdf OhioLINK standard, dating from 2007 f f U. of Georgia policy which seems to presume that EDTs will all be reproductions ml ml Publicly available copy of 1995 article by Gail McMillan on ETD cataloging at Uva and Va. Tech
atref/eresources/etd.html#geninfo atref/eresources/etd.html#geninfo Penn State U guidelines ETD bibliography, dated Nov aloging/default.shtm aloging/default.shtm OCLC guidelines for ETD, sort of
ms-v1.00-rev2.html ms-v1.00-rev2.html Latest NDLTD (Networked Digital Library of Theses and Dissertations) guidelines Guide.pdf Guide.pdf PCC’s guidelines for provider-neutral bibliographic records for electronic resources