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October 30, 2014 10:00 am to 2:00 pm WESTERN WASHINGTON YOUNG LIFE ADMIN TRAINING.

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Presentation on theme: "October 30, 2014 10:00 am to 2:00 pm WESTERN WASHINGTON YOUNG LIFE ADMIN TRAINING."— Presentation transcript:

1 October 30, :00 am to 2:00 pm WESTERN WASHINGTON YOUNG LIFE ADMIN TRAINING

2  Regional Admin Calendar Regional Admin Calendar  Regional Calendar Regional Calendar  eRegion eRegion CALENDAR

3  Office Administrator I Job Description Office Administrator I Job Description  Timesheet & Instructions TimesheetInstructions  Working with your Area Director  Meetings/Scheduling  Office Work  Best Practices OFFICE ADMINISTRATOR/BEST PRACTICES JILL DAVIS

4  Young Life Bus Young Life Bus  Committee Web Documents Committee Web Documents  Committee Job Descriptions Committee Job Descriptions  Committee Handbook Committee Handbook COMMITTEE CINDY YOHANN

5  PARs to Regional Office by 10th of the month change needs to take place.  Action date = 12/1/2014. PARs to Emma by 12/10/2014  Is a staff in your Area transitioning off staff, going on maternity leave, personal leave, etc.? Emma the details and she’ll submit a PAR to complete this action. PERSONAL ACTION REQUESTS (PAR)

6  Add new volunteers or staff candidates to the Staff & Volunteer Roster through Volunteer Manager  Questions & How-to’s Questions & How-to’s  Check Staff & Volunteer Roster for redStaff & Volunteer Roster SCREENINGS

7  PARs to Regional Office by 10th of the month person is to be added to payroll.  AF52 New Hire process (reviewed by Area/Supervisors) AF52 New Hire process  PAR Information Sheet (submitted by direct supervisor) PAR Information Sheet  What is in a New Hire Packet?  Young Life Application Young Life Application  IRD Form (call Emma)  Note, no salary should be discussed with applicant until IRD has been completed  Direct Deposit Form Direct Deposit Form  Screening Confirmation (CBC and F&C)  I-9 (actual signature and page 2 filled out by direct supervisor) I-9  Social Security Card (required by Young Life)  W4 (actual signature) W4 NEW HIRES

8  Concur User Request Form Concur User Request Form  Before you send in this form:  Is their CBC and F&C complete?  Have they completed their Financial Principles Training?Financial Principles Training  Approver Hierarchy  Concur Mobile App Concur Mobile App  Codes Codes  Gift Policy Gift Policy  Concur FAQs Concur FAQs  Fuel/Mileage charges  Personal Vehicle Business Mileage Record Personal Vehicle Business Mileage Record  Volunteer Reimbursement, Cash Advance, Recurring Payments, Wire Requests, etc. Volunteer Reimbursement, Cash Advance, Recurring Payments, Wire Requests, etc. CONCURCONCUR/PCARDS

9  Cash Flow Instructions Cash Flow Instructions  Online Training  Update Monthly CASH FLOW

10  Growth Planning Software Growth Planning Software  Update October 1-8 & May 1-8  GPS Definitions GPS Definitions  GPS Cheat Sheet GPS Cheat Sheet  Ministry Open/Close Form Ministry Open/Close Form GPS

11  Personnel  Payroll Report Payroll Report  Time Accrual Time Accrual  GPS  Area Multiple Stats History Area Multiple Stats History  Latest Ministry Stats Latest Ministry Stats MISSION REPORTS

12  Camping  Summer Camping IR R1 R2 and Actual Attendance Summer Camping IR R1 R2 and Actual Attendance MISSION REPORTS

13  Giving Reports Giving Reports  Process and track donations  PPL PPL  Lapsed Donor Report GIVING & PPL CHANDA RANEY

14 GIVING

15 PPL

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18  Camp Trip Manager Camp Trip Manager  Tips for Camp Trip Manager Tips for Camp Trip Manager  Starting a new year  Camp Payments vs. Donations  How to enter & track  Creating a “pre-allocated funds camp”  Create a custom camp w/ payment link (Great Wolf 2015)  Camping Forms Camping Forms  Use online Camping Health & Consent Form for ALL camps (even Malibu!) Use online Camping Health & Consent Form  Consent Form for Medical Treatment in Canada (YL 1738) Consent Form for Medical Treatment in Canada (YL 1738)  Border Crossing Consent Border Crossing Consent  Collecting Online Summer Camp Health Forms Collecting Online Summer Camp Health Forms  Managing Online Summer Camp Health Forms Managing Online Summer Camp Health Forms CAMPING CAMPING KATHY DUFAULT

19 CAMPING

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23  Leave No Camper Behind  Leave No Camper on the Dock: Malibu  Campership Legacy Fund: Regional Office Campership Legacy Fund  Fill-the-Bus CAMPING SCHOLARSHIPS

24  What Western Washington Young Life Areas should know about camping at Malibu What Western Washington Young Life Areas should know about camping at Malibu  Have this document on your computer or printed and review it often!  Contacts, Camp Spots, Website, BC Ferries, Health Forms, Border, and Communication to Families.  Use Online Health Forms!  > Summer > Trip Leaders  Make sure that Michelle Clark has your and the addresses of anyone else who is planning your Area’s trip. CAMPING AT MALIBU CLUB

25  Buses: Talk to other Areas about sharing buses and combining trips with those in weeks ahead or after you to cut down on the amount of dead-head trips. Michelle would recommend areas using Journey Lines as they will help coordinate dropping one area off in Egmont and then picking another one up to bring them home. Contact Steve at Journey Lines: CAMPING AT MALIBU CLUB

26  Committee  Logo/Theme  Develop Timeline  Recruit Hosts  Communicate Event – know what works best for your community  Guest Tracking  Table Chart  Nametags, response cards, envelopes and final reports  Check-in  Collecting Donations  Follow-up  Thank You  Process reimbursements Games of Chance Policy FAQs EVENT PLANNING 101 EVENT PLANNING 101 SALLY KRAFT

27  GREAT WOLF 2015  Great Wolf 2015 Need to Know List Great Wolf 2015 Need to Know List  Family Standard Suite: $230 (6 maximum)  Grand Bear Suite: $390 (8 maximum)  Credit Card Authorization Form Credit Card Authorization Form  Lodge Rooming List Lodge Rooming List  Deadlines:  December 1, 2014: R2 for all conference attendees.  December 5, 2014: Complete Credit Card Authorization Form and Lodge Rooming List to retain your reservation.  Group Code “1501WWYoung”  Great Wolf Contact: Amy Hidahl  Need more rooms or need to release rooms? Contact Gail  Name changes? Contact Amy GREAT WOLF 2015 GAIL AOKI

28  Logging in to your mSite  mSite Help Center mSite Help Center MSITES

29 QUESTIONS?


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