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200 th MILITARY POLICE COMMAND FY 2012 GUIDANCE For RLAS/DTS 1.

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Presentation on theme: "200 th MILITARY POLICE COMMAND FY 2012 GUIDANCE For RLAS/DTS 1."— Presentation transcript:

1 200 th MILITARY POLICE COMMAND FY 2012 GUIDANCE For RLAS/DTS 1

2 DTS for TPU Procedures for Individual Travel with RLAS Order  When creating RLAS Order, the following steps must be followed:  Choose “OTHER TRANSPORTATION” from travel drop down menu.  If the duty is outside commuting distance, then select the following comment numbers: 07, 64  If the duty is inside commuting distance, then select the following comment numbers: 06, 65  Always use the duty purposes which start with “200 th ”  When creating DTS Authorization, the following steps must be followed:  Place in Comments for Travel Order: Support RLAS Order # (order #)  Select RPA LOA/Line of Accounting  Upload the RLAS order in Substantiating Records

3 RLAS FUND MANAGERS: 3

4 Choose OTHER TRANSPORTATION from drop down menu

5 ADDITTIONAL INSTRUCTIONS TO ADD:

6 ZERO OUT PER DIEM AND LOCK

7 7 COMMENT #64 & #07 FOR OUTSIDE COMMUTING DISTANCE

8 8 COMMENT #65 & #06 FOR INSIDE COMMUTING DISTANCE

9 ORDER # NOTE : No travel 21T1 or 21T2 lines

10 DTS HOME PAGE 10

11 PRIVACY AND ETHICS POLICY 11 CLICK TO ACCESS DTS

12 INSERT PIN NUMBER 12 ENTER YOUR CAC PIN THEN CLICK OK

13 WELCOME TO DTS 13 THIS IS THE DTS PAGE, WITH THE TOOL BAR THAT YOU WILL USE WHEN INPUTTING YOUR AUTHORIZATIONS/ORDERS

14 WELCOME TO DTS (CONT) 14 DTS CAN BE USED TO CALCULATE DISTANCE USING DTOD

15 PRINT SET UP 15 DTS HAS SEVERAL METHODS OF PRINTING AUTHORIZATIONS AND VOUCHERS. FOR MOST PURPOSES THE BEST ONE IS THE DD FORM 1610 AND SO CLICK “FORM PREFERENCES”

16 PRINT SET UP (CONT) 16 CLICK THE CIRCLE IN FRONT OF GOVT + FORM FOR: AUTHORIZATION/ORDERS CASH ADVANCES AND VOUCHERS SCROLL DOWN

17 PRINT SET UP (CONT) 17 CLICK ON “SAVE FORM DEFAULTS” YOU MUST MANUALLY CLOSE THIS WINDOW ONCE YOU ARE DONE PLACE A CHECK IN THE DOCUMENT HISTORY And BLOCK #2 OF SF 1164 BLOCKS

18 WELCOME TO DTS (CONT) 18 YOU WILL MAINLY BE WORKING IN OFFICIAL TRAVEL

19 CREATE NEW AUTHORIZATION/ORDER 19 TO BEGIN TO INPUT AN AUTHORIZATION, CLICK ON OFFICAL TRAVEL, THEN CHOOSE AUTHORIZATION/ORDERS

20 CREATE NEW AUTHORIZATION/ORDER(CONT) 20 CLICK ON CREATE NEW AUTHORIZATIONS IN ORDER TO BEGIN PROCESSING THE REQUEST

21 PROFILE VALIDATION 21 THIS SCREEN WILL APPEAR THE FIRST TIME YOU CREATE AN AUTHORIZATION/ORDER. CLICK OK, SCROLL DOWN INFORMATION AND VERIFY ACCURACY.

22 UPDATE PERSONAL INFORMATION 22 ONCE YOU HAVE VERIFIED INFORMATION, CLICK “UPDATE PERSONAL INFORMATION”

23 TRIP OVERVIEW 23 TO BEGIN YOUR AUTHORIZATION, YOU WILL NEED TO PROVIDE INFORMATION ABOUT YOUR STARTING AND ENDING LOCATIONS AND YOUR TDY SITE. STARTING POINT-NORMALLY YOUR RESIDENCE OR THE DUTY STATION, BUT THIS CAN BE EDITED IF LEAVING FROM ANOTHER LOCATION. CLICK ON WHERE YOU WILL BE DEPARTING FROM, DTS WILL POPULATE LOCATION BASED ON INFORMATION IN YOUR PROFILE.

24 TRIP OVERVIEW (CONT) 24 IN ORDER TO SELECT DEPARTING ON DATE CLICK ON CALENDAR, THEN DOUBLE CLICK THE DATE

25 TRIP OVERVIEW (CONT) 25 TRIP TYPE: YOU CAN ONLY USE AA-ROUTINE TDY/TAD

26 TRIP OVERVIEW (CONT) 26 TRIP PURPOSE: YOU SHOULD ONLY USE: CONFERENCE ATTENDANCE INFORMATION MEETING SITE VISIT TRAINING ATTENDANCE

27 TRIP OVERVIEW (CONT) 27 TRIP DESCRIPTION: PUT IN A DUTY DESCRIPTION THAT WILL TELL THE AUTHORIZING OFFICIAL(AO) WHAT THE MISSION IS, THE AO WILL THEN BE ABLE TO DIRECT TO THE CORRECT FUNDING INFORMATION

28 TRIP OVERVIEW (CONT) 28 IN SECTION B YOU NEED TO SELECT THE MODE OF TRAVEL. AND THE TIME YOU PLAN TO DEPART FOR TDY

29 TRIP OVERVIEW (CONT) 29 TDY LOCATION IS WHERE THE DUTY IS BEING PERFORMED. IF DUTY IS AT A MILITARY INSTALLATION, YOU MUST CHOOSE THAT INSTATLLATION AND NOT A NEARBY CITY OR AIRPORT. FORT IN DTS IS SPELLED FT. THERE ARE 4 LOCATION TOOLS; THE EASIEST TO USE IS THE STATE/COUNTRY-LOCATION THE ARRIVING ON DATE IS POPULATED WHEN YOU CHOOSE THE DEPARTING DATE FROM RESIDENCE OR DUTY STATION BECAUSE YOUCAN FLY TO ANY PLACE IN THE US IN ONE DAY

30 LOCATION TOOL (STATE AND COUNTRY) 30 IN THE DROP DOWN CHOOSE THE STATE/COUNTRY WHERE DUTY IS TO BE PERFORMED

31 LOCATION TOOL (STATE AND COUNTRY CONT) 31

32 LOCATION TOOL (STATE AND COUNTRY CONT) 32 SCROLL DOWN AND CHOOSE THE LOCATION

33 LOCATION TOOL (STATE AND COUNTRY CONT) 33 THIS DUTY WILL BE PERFORMED IN ATLANTA. IN THE RIGHT HAND COLUMNS IS THE LODGING AND MI&E

34 34 SCROLL TO THE BOTTOM AND CLICK ON SELECT AND CLOSE NOTE: DO NOT ADD ANY INFORMATION IN THE SPECIFIC PLACE. THIS COULD CAUSE PER DIEM TO COMPUTE INCORRECTLY LOCATION TOOL (STATE AND COUNTRY CONT)

35 TRIP OVERVIEW (CONT) 35 CLICK ON THE CALENDAR TO CHOOSE THE DEPARTING ON:

36 TRIP OVERVIEW (CONT) 36 IN SECTION C CHECK THE BLOCKS THAT APPLY CTO WILL BOOK THE RESERVATIONS IF YOU ARE GOING TO ANOTHER LOCATION CLICK YES, IF NOT CLICK NO

37 TRIP OVERVIEW (CONT) 37 YOU WILL NEED TO CHOOSE THE ENDING POINT BY CHOOSING RESIDENCE OR DUTY STATION. TRIP DURATION WILL POPULATE BASED ON NUMBER OF DAYS. NOTE: IF DUTY IS LESS THAN 12 HOURS YOU NEED TO ENSURE YOU CHECK RADIAL BUTTON.

38 TRIP OVERVIEW (CONT) 38 SECTION D CHOOSE MODE OF TRAVEL AND THE TIME YOU PLAN TO DEPART FROM TDY LOCATION SECTION E USED FOR: BUS or RAIL CLICK SAVE

39 TRAVEL (AIR) 39 YOU WILL NEED TO SELECT A FLIGHT THAT WILL MEET THE MISSION REQUIREMENT. SCROLL DOWN THE LIST, THEN CLICK “SELECT FLIGHT”

40 TRAVEL (AIR CONT) 40 AT THIS POINT YOU MAY BE GIVEN THE OPTION TO CHOOSE A SEAT. AIRTRAN AND SOUTHWEST DO NOT OFFER THIS OPTION. YOU MAY SELECT AISLE OR WINDOW OR JUST CLICK DONE

41 TRAVEL (AIR CONT) 41 NOW CHOOSE A FLIGHT TO RETURN HOME

42 TRAVEL (AIR CONT) 42 AIRLINE FLIGHT SEATING CHOICE

43 TRAVEL (RENTAL CAR) 43 THE NEXT STEP IS TO CHOOSE A RENTAL CAR. SCROLL DOWN UNTIL YOU FIND THE ONE YOU WANT, CLICK SELECT CAR

44 TRAVEL (RENTAL CAR CONT) 44

45 TRAVEL SUMMARY 45 THIS IS A SUMMARY OF WHAT HAS BEEN CHOSEN FOR THIS TRIP. THE FLIGHT INFORMATION, AND RENTAL CAR. HERE’S THE OPPORTUNITY TO ADD FREQUENT FLYER OR RENTER INFORMATION

46 TRAVEL SUMMARY (CONT) 46 SAVE & CONTINUE

47 TRAVEL SUMMARY (CONT) 47 ANOTHER OPPORTUNITY TO REVIEW THE INFORMATION TO ENSURE IT IS CORRECT

48 TRAVEL SUMMARY (CONT) 48

49 TRIP SUMMARY 49 A WARNING TO SAY DTS WILL CANCEL ANY RESERVATIONS IN 24 HOURS IF YOU DO NOT SIGN THE AUTHORIZATION. CLICK EXPENSE

50 EXPENSES – NON-MILEAGE (CONT) 50 IT IS IMPORTANT TO ADD ALL THE EXPENSES THAT YOU KNOW OR EXPECT TO HAVE WHEN YOU TRAVEL.. THERE ARE SPACES FOR 5 BUT IF YOU HAVE MORE YOU CAN STILL ADD THEM.

51 EXPENSES – NON-MILEAGE (CONT) 51 IN THE DROP DOWN MENU, CLICK ON AN EXPENSE, THEN ADD AMOUNT IN COST IF YOU DON’T KNOW PUT IN YOUR BEST GUESS.

52 EXPENSES – NON-MILEAGE (CONT) 52 ADD EACH EXPENSE THAT YOU CAN. THEN CLICK SAVE EXPENSES

53 EXPENSES – NON-MILEAGE (CONT) 53 ON THE RIGHT SIDE UNDER “EXPENSES SUMMARY” ALL THE EXPENSES ARE SAVED

54 EXPENSES - MILEAGE 54 TRAVELERS ARE ENTITLED TO CLAIM THE MILEAGE FROM HOR TO AIRPORT. THIS IS DONE IN EXPENSES – MILEAGE. IN THE DROP DOWN MENU, CHOOSE THE APPROPRIATE MODE OF TRAVEL. PUT IN THE ONE WAY MILES, THEN REPEAT UNDER MILEAGE EXPENSE #2. DTS DOES NOT COMPUTE ROUND TRIP MILEAGE. CLICK SAVE EXPENSES

55 EXPENSES – MILEAGE (CONT) 55 THERE ARE SEVERAL MODES OF TRAVEL.USE PVT AUTO-TERMINAL FOR MILEAGE TO AIRPORT, RENTAL CAR AGENCY, OR TO PICK UP GSA.THE MILEAGE WILL NEED TO BE ENTERED TWICE. CLICK SAVE EXPENSES

56 EXPENSES – MILEAGE (CONT) 56 WHEN YOU HAVE SUCCESSFULLY COMPLETED THE MILEAGE, UNDER EXPENSES SUMMARY YOU WILL SEE 2 ENTRIES FOR MILEAGE.

57 PER DIEM ENTITLEMENTS 57 REVIEW INFORMATION ON THIS GRID TO ENSURE PER DIEM AND M&IE ARE CORRECT. IN ORDER TO EDIT THIS AUTHORIZATION CLICK ON EDIT ALL

58 RLAS ORDERS AND DTS Copy of RLAS Order must be placed in “Substantiating Records” Document Label

59 UPLOADING AN RLAS ORDER 59 CLICK THE “BROWSE” BUTTON TO FIND A COPY OF YOUR ORDER ON THE COMPUTER

60 UPLOADING AN RLAS ORDER (CONT.) 60 CLICK THE “UPLOAD” BUTTON

61 UPLOADING RLAS ORDER Comment required RLAS Order Number must be cited

62 REVIEW/SIGN - PREVIEW 62 IN THE “COMMENTS TO THE APPROVING OFFICIAL” BLOCK TYPE ANY PERTINENT INFORMATION FOR THE AO; IE GSA NOT AVAILABLE; HAVE SNA FOR QUARTERS

63 REVIEW/SIGN - PREVIEW 63 SCROLL TO THE BOTTOM OF THE ITINERARY, ANY CHANGES CAN BE MADE BY CLICKING ON EDIT

64 REVIEW/SIGN - PREVIEW 64 IF ALL IS OK CLICK “SAVE AND PROCEED TO OTHER AUTHS”

65 REVIEW/SIGN - OTHER AUTHS. (CONT) 65 CLICK “SAVE AND CONTINUE TO PRE-AUDITS”

66 REVIEW/SIGN - PRE-AUDIT 66 THERE WERE NO FLAGS FOR THIS AUTHORIZATION. IF THERE HAD BEEN, A JUSTIFICATION MUST BE ENTERED. CLICK ON “SAVE AND PROCEED TO DIGITAL SIGNATURE”

67 REVIEW/SIGN - DIGITAL SIGNATURE 67 ENSURE THE “SUBMIT THIS DOCUMENT AS” DISPLAYS SIGNED. YOU CAN ALSO CHANGE THE ROUTING LIST IF YOU HAVE BEEN DIRECTED TO DO SO. CLICK THE DROP DOWN ARROW, CHOOSE THE CORRECT ROUTING LIST CLICK “SUBMIT COMPLETED DOCUMENT”.

68 REVIEW/SIGN - DIGITAL SIGNATURE (CONT) 68 SINCE THIS TRAVELER DOES NOT HAVE A GOVCC, CTO CANNOT RESERVE ROOMS, OR RENTAL CARS WITHOUT A CREDIT CARD NUMBER. ENTER THE CARD NUMBER WITH EXPIRATION DATE

69 REVIEW/SIGN - DIGITAL SIGNATURE (CONT) 69 DTS WILL RETURN TO THIS SCREEN AFTER CREDIT CARD INFORMATION IS ENTERED. CLICK ON SUBMIT COMPLETED DOCUMENT

70 PROCESSING SIGNATURE 70 THIS SCREEN INDICATES DTS IS PROCESSING THE SIGNATURE. YOU MAY NEED TO PUT IN YOUR PIN NUMBER AGAIN IF DTS ASKS FOR IT.

71 71 ONCE THE AUTHORIZATION HAS BEEN SIGNED IT WILL THEN PROCEED TO THE NEXT STEP. SINCE THERE WAS AN AIRLINE CHOSEN IT WILL THEN GO TO CTO SUBMIT. ONCE CTO HAS COMPLETED BOOKING THE FLIGHT, THE STATUS WILL CHANGE TO CTO BOOKED. THE APPROVING OFFICIAL WILL THEN BE NOTIFIED BY THAT THERE IS AN AUTHORIZATION AWAITING FOR REVIEW/APPROVAL ACTION. IF YOU WANT TO FIND THE STATUS OF YOUR REQUEST CLICK ON VIEW AUTHORIZATION/ORDERS

72 72 USE “CREATE TRIP TEMPLATE” WHEN YOU ARE PERFORMING THE SAME DUTY AUTHORIZATION/ORDERS

73 73 ENTER THE NEW TRIP START DATE, THEN CLICK COPY TEMPLATE FOR THE AUTHORIZATION YOU WANT TO COPY

74 TRIP TEMPLATE - PREVIEW 74 YOU CAN NOW MAKE ANY CHANGES, THEN SIGN AND SUBMIT DOCUMENT

75 TO FIND STATUS OF AUTHORIZATION 75 CLICK “VIEW” ON THE DOCUMENT YOU ARE INQUIRING

76 TO FIND STATUS OF AUTHORIZATION 76 CLICK ON VIEW

77 TO FIND STATUS OF AUTHORIZATION (CONT) 77 CLICK ON REVIEW/SIGN THEN DIGITAL SIGNATURE. THIS IS THE DOCUMENT HISTORY WITH STATUS, DATE AND TIME AND NAME FOR ALL ACTIONS THAT HAVE BEEN DONE TO THIS AUTHORIZATION

78 IT’S JUST THAT EASY!


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