Presentation on theme: "TRAVEL REGULATIONS A-87, A-122, A-21 Allowable with Restrictions."— Presentation transcript:
TRAVEL REGULATIONS A-87, A-122, A-21 Allowable with Restrictions
Transportation, lodging, subsistence and related items On official Organization business Charged Actual Costs Basis Per diem or mileage in lieu of actual or Combination of the two
Not to exceed the written travel policy In absence of an acceptable, written policy Rates and amounts under Sub-Chapter 1 of 57, Title S USC or Administer of General Services (GSA)
http://www.gsa.gov/ http://www.gsa.gov/ Contains: Per diem rates Mileage reimbursement rates Travel regulations
If travel is less than 12 hours there is no per diem If travel is between 12 and 24 hours, per diem is paid at 75% of the applicable per diem rate. If travel is more than 24 hours, the first day and last day is 75% of the per diem rate, the other days are paid at 100% of the per diem rate.
Example: Per diem rate is $51/day – travel is 4 days (Tues- Fri) First day of travel is $38.25 Second day and third days are $51/day (less lunch of $12) = $39/day Last day of travel is $38.25 Total Travel Per Diem is $154.50 Mileage will be actual Miles x $.51
3 day trip to Albuquerque and lets sign into GSA Traveling more than 24 hours First and last days are 75% Middle day is 100% and no meals as part of conference $42 x2 and $56 = $140 Maximum Lodging is $81 Least expensive airfare vs. driving
Implement a travel policy Consistently follow the travel policy Allowable to do either per diem, actual expenses or a combination If no rates for the destination, use standard for the state
OMB Circulars: http://www.whitehouse.gov/omb/sirculars_default/ GSA Travel Regulations: http://www.gsa.gov/federal travelregulations GSA Per Diem Rates: http://www.gas.gov/perdiem Federal Mileage Rates: http://irs.gov
Written policy and follow it Common errors Missing receipts or proof of travel Not being consistent in procedures Paying 100% when 75% applies Reimbursing meal already provided Incorrect mileage rates
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