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New Account – Purchasing Department Transfer Old Account - Payroll Deposit Student Charges.

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Presentation on theme: "New Account – Purchasing Department Transfer Old Account - Payroll Deposit Student Charges."— Presentation transcript:

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2 New Account – Purchasing Department Transfer Old Account - Payroll Deposit Student Charges

3 XXX-XX-XXXXX- FundFunctionDepartmentObject X - DivisionX - Class XXX-SchoolXXX - Subclass XXXXX - Dept.XXXXX - Object

4 PO only required for sole source purchasing of $1k or more unless budget manager requests or technology as defined by policy. Only applies to Purchase Orders not other request for payment. FAQ What if budget manager wants POs for everything? Internal PO number scheme (Do not start with B or P) Extension, name. or something to show dept. Do not send PO to Business Office What if vendor requires PO numbers? Extension, name. or something to show dept. (Do not start with B or P) Do not send PO to Business Office What is purpose of Technology Form? Determine individual responsible for device Track

5 FAQ (cont.) What if I need a check? Review supporting documentation; if enough information, can use to initiate check If not enough documentation, then PO with PTA in terms. If PTA is under $1, does it need all signatures? No What if I have an invoice? Just sign invoice, include account number, and send to Business Office without PO. All technology purchases require a PO and technology form Website –

6 Employee Reimbursable Expense Form Standard Roanoke or Rocky Mount mileage Mapquest/Rand McNally, other internet based documentation Mileage Reimbursement Form More than one trip per Employee Reimb. Form Round trip = One trip If using one account for meals, mileage, etc. summarize on one line – we do no need separate lines for each

7 All technology purchases require a PO and technology form- even credit card purchases of technology. Can use credit card w/out prior approval for purchases – no credit limit increases Please use college credit card for Walmart instead of personally assigned credit card (will need to provide purchase order number and can use internal if under $1,000.00) May not be able to use sales tax exemption

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