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DOWNTOWN MOTORPOOL Cost Savings, Improved Service Director Michelle Mitchell Presented by James Tillman February 3, 2010.

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Presentation on theme: "DOWNTOWN MOTORPOOL Cost Savings, Improved Service Director Michelle Mitchell Presented by James Tillman February 3, 2010."— Presentation transcript:

1 DOWNTOWN MOTORPOOL Cost Savings, Improved Service Director Michelle Mitchell Presented by James Tillman February 3, 2010

2 Motorpool Organization Fleet Finance Department 1 Motorpool Division CarsUsers Department 2 Division Pool CarsUsers Division Pool CarsUsers Division Pool CarsUsers Division Pool CarsUsers Division Pool CarsUsers Department 3 Motorpool Coordinator CarsUsers Fleet Finance Motorpool CarsUsers

3 Downtown Motorpool  Business As Usual  Older vehicles with low utilization, poor fuel efficiency, and high maintenance cost Current Vehicle Subset Statistics # of Vehicles65 Utilization Per Vehicle25% Fleet Peak Utilization %61% Annual Mileage/Vehicle 4,486 Maintenance Cost Per Vehicle $ 1,882 Maintenance $ Per Mile $ 0.42 Average Age/Vehicle Average Odometer/Vehicle 70,077

4 Downtown Motorpool  New consolidated downtown motorpool paradigm:  Consolidate pools, increase utilization, decrease costs, introduce new reservation technology Reduce motorpool size 34%, scalable plan that works whether we start with 100 or 25 vehicles  Purchase more vehicles for younger, cheaper, greener fleet Less cars, More user friendly, Less Cost, More value

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6 Downtown Motorpool Savings & Scale Consolidating 65 vehicles into downtown motorpool of 43 fuel efficient vehicles with web based 24-hour check out system has payback period of 1 year

7 Downtown Motorpool (Vehicle Quality)  Less cars, but increased ratio of new vehicles with low mileage  More fuel efficient vehicles  48% less GHG emissions

8 Downtown Motorpool (User Friendly)  Car Pool Management System  24 hour web based checkout system  No more vehicle logs; monitors mileage, drive time, operator  Safe and secure w/ Immobilizer  Additional benefits  Less parking spaces and administration

9 Downtown Motorpool (Maintenance)  Current motorpools consist of many old and underutilized vehicles leading to:  High maintenance costs  Extremely high cost per mile  High tie-up rates  Poor gas mileage  More parking spaces required  Consolidated motorpool of younger vehicles reduces these costs

10 Downtown Motorpool (Logistics)  Performance Measurement  Car Pool Management System will automatically track vehicle use, mileage, downtime and operators  Actual utilization data will make future pool size decisions easy Theoretical Rates to Fully Recover Costs RateBAUMotorpool $/Hour $ 7.79$ 3.90 $/Half-Day $ 31.17$ $/Day $ 62.34$ $/Mile $ 0.91 $ 0.47 Rate with Capital Cost $/Hour $ 10.92$ 8.66 $/Mile $ 1.28$ 1.04  Chargeback Rates  Chargeback for use is recommended, with free use initially to test  With actual usage data, we can then determine actual chargeback rates, whether by time, mileage, or a hybrid mechanism

11 Thank You Downtown Motorpool

12 Vehicle Stats by Location Dept Vehicle Count Average of Age Average of Condition Average of Meter Average of UsageAverage of Maint $ 611 Walker ,2595,873 $ 1, City Hall Annex ,3145,925 $ 1, Tranquility- 1Gold ,3695,588 $ 1, Tranquility- 2Aqua ,9524,854 $ Tranquility- 2Teal ,3275,575 $ 1, Tranquility- 3Brown ,6066,276 $ 1, Tranquility- 3Pink ,6801,963 $ 1, Grand Total ,0175,555 $ 1,645.30

13 Vehicle Stats by Department Dept Vehicle Count Average of Age Average of Condition Average of Meter Average of Usage Average of Maint $ PL ,2827,707 $ AAD ,1884,331 $ ARA ,4027,418 $ FIN ,9716,760 $ 1, GSD ,2237,032 $ 1, ITD ,3122,987 $ LGL ,0885,735 $ MYR ,1333,307 $ 2, PWE ,2575,600 $ 2, HR ,8233,785 $ SWM ,3536,458 $ 1, Grand Total ,0175,555 $ 1,645.30

14 Downtown Motorpool Take Home Vehicles DeptCount GSD4 HR3 PWE15 Grand Total22 Take Home Vehicles DeptCount GSD4 HR1 PWE10 Grand Total15 Pool and Assigned Vehicles DeptCount AAD4 ARA12 FIN3 GSD12 HR2 ITD3 LGL4 MYR5 PL3 PWE80 SWM7 Grand Total135 Pool and Assigned Vehicles DeptCount AAD7 ARA14 FIN3 GSD10 HR3 ITD8 LGL6 MYR5 PL3 PWE95 SWM6 Grand Total160 Thurs, Jan. 28, 11-11:45 a.m (Peak) Vehicles in Garages on: New Year’s Eve 8 a.m. (Non-Peak)

15 Downtown Motorpool

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