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Presentation on theme: "Produced by Wellesley Information Services, LLC, publisher of SAPinsider. © 2014 Wellesley Information Services. All rights reserved. Project Advice to."— Presentation transcript:

1 Produced by Wellesley Information Services, LLC, publisher of SAPinsider. © 2014 Wellesley Information Services. All rights reserved. Project Advice to Accelerate Your SAP Business Planning and Consolidation Implementation or Migration Project Steve Coan VantagePoint Business Solutions

2 1 Disclaimer SAP has not endorsed or approved this presentation. This is information based on my experience, insights, and current information (and somewhat educated opinion) on the current and future state of the SAP offering.

3 2 In This Session Practical, field-tested advice on how to implement BPC successfully and retain your sanity Advice about data integration, validation, and ETL The latest BPC 10.1 – Classic or Unified BPC upgrade paths and approaches BPC version support matrix and horizon

4 3 What We’ll Cover Ten preparation tips for a successful BPC implementation Five tips for identifying the right data granularity for your project Migration options for moving to BPC 10.0/10.1 NW Migration options for moving to BPC 10.0 MS Migrating from EvDRE to EPM Add-In templates SAP’s support strategy for all BPC versions Wrap-up

5 4 Tip 1 — Executive Sponsorship Is there willingness to provide sufficient resources and funding? Does the sponsor have authority to make key decisions across functional areas? Is the sponsor present? Is the sponsor engaged?

6 5 Tip 2 — Financial Vision Is there a clear vision across all stakeholders? Gain an understanding of desired output expected from each of the stakeholders Also gain an understanding of the desired input expected from each of the stakeholders

7 6 Tip 3 — Communication Do you have an effective form of communication in place for the project? Is there a shared directory available for project artifacts? Personal communication is a must Regular core team status meetings keep the project on track

8 7 Tip 4 — Clear Requirements Do you have existing, well documented processes in place? Have you discussed potential new processes required and their downstream impact? Your requirements are always wrong

9 8 Tip 5 — Data What is the desired level to plan/analyze, and does your actual data support this desired level? What other metrics are required?

10 9 Tip 5 — Data (Validation) Don’t overestimate your knowledge of your own data Don’t underestimate the time required for data validation Don’t even think of validating using a mature, custom report in the source against a brand new custom report in BPC Be patient and expect multiple iterations. Plan on it. Design for it.

11 10 Tip 6 — Project Team Do you have the right people for the team? Are they knowledgeable, cooperative, and results-orientated? Make process owners and subject matter experts available during the whole process To mitigate risk, spread the work rather then relying only on key people Make sure extended team members understand their roles

12 11 Tip 6 — Project Team (cont.) Business Savvy Technologist Technology Savvy Business Person Do you have your and your ?

13 12 Tip 7 — Critical Success Factors CSFs are those few things that must go well for an endeavor to succeed Have stakeholders identified and agreed on CSFs? Have you considered ongoing maintenance and support as a CSF?

14 13 Tip 8 — Implementation Partner Have you developed an adequate RFP to assess vendors? Make arrangements to meet your finalists in person Find a partner who has done similar projects before. Many times. Lean on your partner. Avoid the trap of thinking, “We do things differently around here …”

15 14 Tip 9 — Project Management Does your organization contain project management skills? Will the project manager have proper authority over resources? A good project manager unshackles talented team members to make great deliveries

16 15 Tip 10 — Change Management Do you expect a high level of change to your current process? Gain an understanding of where your highest resistance will come from, and be proactive in selling the change Source: Spencer Johnson, M.D.

17 16 What We’ll Cover Ten preparation tips for a successful BPC implementation Five tips for identifying the right data granularity for your project Migration options for moving to BPC 10.0/10.1 NW Migration options for moving to BPC 10.0 MS Migrating from EvDRE to EPM Add-In templates SAP’s support strategy for all BPC versions Wrap-up

18 17 Data Tip 1 — Keep the Focus on Required Insights What types of questions do you want to ask of your data? Focus on what is required for planning or reporting and not what data is available More is not always better

19 18 Data Tip 2 — Minimize Movement, Maximize Visibility Focus on minimizing the data movement from one system to another Use drill-through for access to transactional data or a Web- enabled transaction that is already sufficient in another system HANA can handle large volumes easily, but getting all the data into BPC involves multiple ETL steps and adds overhead, time lag, and complexity to the environment

20 19 Data Tip 3 — Keep Actuals in Focus You can’t report data you don’t diligently capture Plan at the level where comparable actual data is available Don’t confuse what “is” available with what you “would like to be” available  Example: Planned wiper blade sales for Sedans vs. SUVs  Example: Profitability by Product instead of by Brand or Region

21 20 Data Tip 4 — The Right Data for Your Specific Model Planning models have different requirements from reporting models A healthy BPC environment has separate models for separate types of data:  Financials and management reporting  Capital Expenditures  Workforce/headcount management  Sales (by customer)  Expenses (by vendors)

22 21 Data Tip 5 — Remember the Bottom Line Every bit of data has a cost:  Disk space  Network bandwidth  Performance degradation  Backup and recovery  Interface development  User training  Project management and documentation Compare value provided vs. additional cost when deciding what data to bring into BPC

23 22 What We’ll Cover Ten preparation tips for a successful BPC implementation Five tips for identifying the right data granularity for your project Migration options for moving to BPC 10.0/10.1 NW Migration options for moving to BPC 10.0 MS Migrating from EvDRE to EPM Add-In templates SAP’s support strategy for all BPC versions Wrap-up

24 23 BPC 10.1 NW Classic vs. Unified Source: SAP Platform Solution Group

25 24 BPC 10.1 NW Classic vs. Unified (cont.) Source: SAP Platform Solution Group

26 25 BPC 10.1 NW Classic vs. Unified (cont.) Source: SAP Platform Solution Group

27 26 Migrating to BPC 10.1 NW BPC 10.0 NW BW-IP PAK BPC 10.1 Classic BPC 10.1 Unified Re-implement

28 27 Migrating to Classic BPC 10.0/10.1 NW Classic BPC NW Migration Paths  7.0 > 7.5 > 10.0 > 10.1  7.0 > 7.5 > 10.1 (Optional) BW Accelerator (BWA)  7.0 > 7.2

29 28 Migration Information in the PAM Prerequisites and dependencies are in the Product Availability Matrix (PAM) https://support.sap.com/pam BPC VersionOfficial Product Name 7.5 MSSBOP PC 7.5 FOR MICROSOFT 10.0 MSSBOP PC 10.0 FOR MICROSOFT 7.5 NWSBOP PC 7.5 FOR SAP NW 10.0 NWSBOP PC 10.0 FOR SAP NW 10.1 NWSAP PC 10.1 FOR SAP NW (includes Classic and Unified)

30 29 Migration Steps to Classic BPC 10.0/10.1 First, migrate software components 1.Migrate to BW 7.3 or 7.4 (in-place or system copy) 2.Migrate to BWA 7.2 (optional) 3.Execute the migration program 7.5 to 10.0 tcode: SE38, program: UJT_MIGRATE_75_TO_ to 10.1 tcode: SE38, program: UJT_MIGRATE_75_TO_ to 10.1 tcode: SE38, program: UJT_MIGRATE_100_TO_101

31 30 Migration Steps to Classic BPC 10.0/10.1 (cont.) Next, migrate customer data and features 4.Upgrade security from Active Directory or CMS to SAP BW user accounts Create SAP BW user accounts Assign security roles and authorizations to the new user accounts Create a tab-delimited mapping file for use by the migration program to map old users to new users 5.Deal with problems and unforeseen issues 6.Migrate features that are not supported by the mapping program (coming slides) 7.Regression test and validate Old User (Active Directory)New User (NetWeaver) \

32 31 Migration Utility for BPC 7.5 NW to 10.0 NW

33 32 Migration Utility Parameters

34 33 BPC Features That Migrate from 7.5 NW to 10.0 NW

35 34 BPC Features That Migrate from 7.5 NW to 10.0 NW (cont.)

36 35 Viable Migration Options for Classic BPC 10.x NW Option 1 In-Place Option 2 Copy Option 3 Clean Slate Direct migration on your current system. Migrate BW first, then BPC The entire system is copied and then migrated Perform a fresh installation of SAP BW 7.3+ and BPC 10.x Run UJBR to transfer data Pros: Straightforward Technical upgrade, little or no reimplementation No additional hardware or system requirements Pros: Straightforward Production not affected Technical upgrade, little or no reimplementation Pros: Most controlled and manageable Clean Production not affected Cons Disruptive BW and BPC systems are completely unavailable Exacerbated if problems cause delays Cons Issues in current environment may be propagated Cons Requires full installation and configuration of all servers, dependencies, prerequisites, and customizations

37 36 What We’ll Cover Ten preparation tips for a successful BPC implementation Five tips for identifying the right data granularity for your project Migration options for moving to BPC 10.0/10.1 NW Migration options for moving to BPC 10.0 MS Migrating from EvDRE to EPM Add-In templates SAP’s support strategy for all BPC versions Wrap-up

38 37 Migrating to BPC 10.0 MICROSOFT Migration on the Microsoft platform is different:  No server software migration program — BPC is uninstalled and reinstalled with the new version  Migrating an Appset (7.5) to an Environment (10.0) is accomplished using BPC Server Manager on the Application Server

39 38 Migration Steps to BPC 10.0 MS Migration from BPC 7.x to 10.x MICROSOFT Server Software Migration 1.Uninstall BPC 7.x 2.Install BPC 10.0 on the Application Server Data Migration 3.Restore the 7.x APPSET backup 4.Migrate the 7.x APPSET to a 10.0 ENVIRONMENT 5.Review the Migration Log 6.Deal with problems and unforeseen issues 7.Migrate features that are not supported by the mapping program (coming slides) 8.Regression test and validate

40 39 BPC Features That Migrate from 7.x MS to 10.0 MS

41 40 BPC Features That Migrate from 7.x MS to 10.0 MS (cont.)

42 41 BPC 10.0 MS Server Manager

43 42 BPC 10.0 MS Server Manager (cont.)

44 43 BPC 10.0 MS Server Manager (cont.)

45 44 BPC 10.0 MS Migration Log

46 45 What We’ll Cover Ten preparation tips for a successful BPC implementation Five tips for identifying the right data granularity for your project Migration options for moving to BPC 10.0/10.1 NW Migration options for moving to BPC 10.0 MS Migrating from EvDRE to EPM Add-In templates SAP’s support strategy for all BPC versions Wrap-up

47 46 A Word on EvDRE > EPM Add-In Report Migration Don’t worry

48 47 EvDRE Support in the EPM Add-In EvDRE performs very well in the EPM Add-In There is a very short list of EvDRE features and EV functions that are not supported in BPC 10.0 Notable: 1. Insert Member functionality 2. EvHNV() 3. EvMNU() 4. MNU macros (e.g., MNU_eTools_Expand) Refactoring and testing converted templates can be a time sink

49 48 Legacy EvDRE Report Migration Strategy If you have in-house EvDRE expertise:  Train your organization on the new report writer  Migrate the 7.x Appset to 10.x  Identify all mission critical report and input templates  Regression test these EvDRE templates  Remediate as required  Create all new reports and input schedules using the EPM report writer  Do all ad hoc reporting with the new EPM report writer  As proficiency increases and schedule allows, migrate the legacy EvDRE templates

50 49 Legacy EvDRE Report Migration Strategy (cont.) If you DO NOT have in-house EvDRE expertise:  Train your organization on the new report writer  Migrate the 7.x Appset to 10.x  Identify all mission critical report and input templates  Regression test these EvDRE templates  Decision point:  Remediate the EvDRE template, then migrate it with the migration tool, or  Recreate from scratch using the new EPM report writer  Create new reports and input schedules using the EPM report writer  Do all ad hoc reporting with the new EPM report writer

51 50 What We’ll Cover Ten preparation tips for a successful BPC implementation Five tips for identifying the right data granularity for your project Migration options for moving to BPC 10.0/10.1 NW Migration options for moving to BPC 10.0 MS Migrating from EvDRE to EPM Add-In templates SAP’s support strategy for all BPC versions Wrap-up

52 51 SAP’s Support Strategy for All BPC Versions * Generally Available ** End of Mainstream Maintenance

53 52 What We’ll Cover Ten preparation tips for a successful BPC implementation Five tips for identifying the right data granularity for your project Migration options for moving to BPC 10.0/10.1 NW Migration options for moving to BPC 10.0 MS Migrating from EvDRE to EPM Add-In templates SAP’s support strategy for all BPC versions Wrap-up

54 53 Return on Investment It goes to 11, doesn’t it?

55 54 How to contact me: Steve Coan Please remember to complete your session evaluation

56 55 Disclaimer SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP SE (or an SAP affiliate company) in Germany and other countries. All other product and service names mentioned are the trademarks of their respective companies. Wellesley Information Services is neither owned nor controlled by SAP SE.


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