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Pertemuan 7 Reports and Proposals Matakuliah: J0612 - Komunikasi Bisnis Tahun : 2010.

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Presentation on theme: "Pertemuan 7 Reports and Proposals Matakuliah: J0612 - Komunikasi Bisnis Tahun : 2010."— Presentation transcript:

1 Pertemuan 7 Reports and Proposals Matakuliah: J Komunikasi Bisnis Tahun : 2010

2 Bina Nusantara Workplace Writing Audience Complexity Format Initiative InformationalReportsInformationalReportsProposalsProposalsAnalyticalReportsAnalyticalReports

3 Bina Nusantara PlanningWritingCompleting Analyze Situation Gather Information Select Medium Get Organized Revise Produce Proofread Distribute Adapt to the Audience Adapt to the Audience Compose the Message Compose the Message Three-Step Writing Process

4 Bina Nusantara Analyzing the Situation Define the Purpose Define Prepare the Work Plan Prepare

5 Bina Nusantara Audience Adaptation Learn Their Needs Build Relationships Control Style and Tone

6 Bina Nusantara Planning Informational Reports Monitor and Control Operations DemonstrateCompliance Implement Policies and Procedures Report Progress

7 Bina Nusantara Organizing Informational Reports Comparison Importance Sequence Chronology Spatial Orientation Spatial Orientation Geography Category

8 Bina Nusantara Organizing Analytical Reports IndirectDirectBalanced Resistant Audiences Receptive Audiences Logical Arguments Feasible Recommendations Bottom-Line Conclusions Common Structural Approaches

9 Bina Nusantara Planning Analytical Reports Assess Opportunities Solve Problems Support Decisions

10 Bina Nusantara Defining the Problem What needs to be determined? Why is this issue important? Who is involved in the situation? Where is the trouble located? How did the situation originate? When did it start?

11 Bina Nusantara Planning Proposals Internal Requests External Requests GeneralProjectsGeneralProjects FundingFunding ManagementSupportManagementSupportSalesSales InvestmentsInvestments GrantsGrants

12 Bina Nusantara ProposalProposal Drafting Proposal Content IntroductionIntroduction BodyBody ClosingClosing AttentionInterest DesireAction SolicitedProposalUnsolicitedProposal

13 Bina Nusantara Reports and Proposals The Introduction : Report Context, Subject / Purpose, Main Ideas and Overall Tone The Introduction : Report Context, Subject / Purpose, Main Ideas and Overall Tone Closing Section : Emphasize Main Points, Summarize Benefits and Reinforce Structure Closing Section : Emphasize Main Points, Summarize Benefits and Reinforce Structure Body Sections : Present, Analyze, Interpret and Support Body Sections : Present, Analyze, Interpret and Support

14 Bina Nusantara Components of Formal Reports Type of Report Audience Needs Report Length PrefatoryPartsPrefatoryParts Text of the Report Text of the Report SupplementaryPartsSupplementaryParts Type of Company

15 Bina NusantaraCoverCover Letter of Authorization Authorization Title Fly or Title Page Title Fly or Title Page List of Illustrations IllustrationsExecutiveSummaryExecutiveSummary Synopsis or Abstract Synopsis Letter of Acceptance Acceptance Table of Contents Contents Letter of Transmittal Transmittal The Prefatory Parts

16 Bina Nusantara Supplementary Parts AppendixesAppendixes BibliographyBibliography IndexIndex

17 Bina Nusantara Distribution of Reports and Proposals PhysicalWeb-BasedElectronic


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