Presentation on theme: "NMLC’S NEW HEAD OF CONTRACTING ACTIVITY (HCA) RESPONSIBILITIES"— Presentation transcript:
1 NMLC’S NEW HEAD OF CONTRACTING ACTIVITY (HCA) RESPONSIBILITIES Gilbert HovermaleDirector, Acquisition ManagementNAVMEDLOGCOM
2 Background NAVSUP N7, BUMED M8 and M4, NMLC meeting of 04 Jan 2012 NAVSUP asked BUMED to assume greater responsibility for medical contractingAligned with Supply Chief’s “Let Commander’s Command” philosophyRevised NAVSUP Instruction G issued 27 Jan 2012Authorized NMLC to redelegate procurement authority to Navy Medicine activitiesAuthorized NMLC to establish a PPMAP programNAVSUP ltr to CO, NMLC dated 29 Feb 2012Granted Head of Contracting Activity (HCA) authority for Navy MedicineDirected NMLC to establish PPMAP and Government Purchase Card (GPC) programs
3 Plan of Action and Milestones Establish manpower requirementsDefine positions and structure 1 June 12FTE Control relief and authority to hire 1 Oct 12Execute hiring actions 1 Jan 13Establish a budgetEstimates by 1 Jun 12Program Budget Decision supporting functional transfer executed 1 Oct 13Negotiate mission/function transfer resources with NAVSUP by 1 Sep 12Establish PPMAP procedures in accordance with NAVSUP InstCurrent PPMAP capability by 1 Jun 12Establish enhanced PPMAP proceduresAdditional capability by 1 Nov 12Perform PPMAP Ride-Alongs during transition yearIssue new authority letters and assume responsibility by 31 Mar 13BPAs contain basic terms and conditions that form the overall agreement between the parties. Services are ordered by issuing task orders (sometimes called call orders) under the BPA. BPAs are useful vehicles because they don’t contain minimum guaranteed quantities. Commercial BPAs are limited to $550,000 per year, so we may need to issue new ones every year if they are successful. The national BPAs that ride on VA schedules are only limited by the maximum order limitation on the schedule itself, which is usually quite high.
4 PPMAP Responsibilities CURRENT Grant procurement authority Assess Simplified Acquisition compliance with NAVSUP Instruction Assess ordering compliance with NAVSUP Ordering Officer Guide Assess GPC compliance with NAVSUP Instruction Provide training, advice, and acquisition research support for cognizant procurement offices.ENHANCED Assess compliance with BUMED FIP SOPs related to contracting Assess compliance with Prime Vendor/ECAT ordering guidance Assess effectiveness of COR function Assess effectiveness of audit readiness Key Control Activities Provide sourcing optimization recommendations
5 Key TakeawaysNMLC has been granted Head of Contracting Activity (HCA) authority for Navy Medicine.HCA authority means NMLC can delegate and/or rescind procurement authority for Navy Medicine contracting offices. This is a function previously performed by Fleet Logistics Center Procurement Performance Management Assessment Program (PPMAP) Offices.This initial phase pertains to CONUS activities only.With the authority comes the responsibility to set up a Navy Medicine PPMAP program.Navy Medicine can leverage this capability to accomplish related goals, including audit readiness and sourcing optimization.NAVSUP and NMLC will work together to execute this plan by mid-FY13
6 But wait, there’s more . . . An additional mission/function transfer Medical non-personal services requirements previously awarded by the Fleet Logistics Centers (primarily FLC Norfolk – Philadelphia Office) will be transitioned to NMLCWhat will the system of acquisition support look like for BUMED activities after this mission/function transfer?FOR OFFICIAL USE ONLY
7 The Basics – Medical Equipment Capital Investment EquipmentEquipment/system unit cost >/= $250,000NMLC funded (OP) and managedCapital Expense EquipmentEquipment/system cost $100,000 - $249,999NMLC or Command funded (OM)NMLC managedExpense EquipmentEquipment/system cost < $100,000Command funded (OM)NMLC tech review required over $25,000
8 The Basics – Medical Services Personal Medical Services90% of all contract medical servicesEmployer/employee relationship with contract providersIntegrated care delivery modelMust be in support of the MTFNon-personal Medical ServicesContract providers supervised by contractorUsually a segregated care delivery modelNon-personal Medical Support ServicesMedically unique non-clinical servicesRecords and appointment clerks, transcription, coding, etc.
9 BUMED’s Acquisition Support System Local MTF PurchasingLimited ordering authority (PV, ECAT, GSA schedules)Regional NMC ContractingMedical commodities $150k open market, $1 mil orderingNMLC (contracting and technical/analytical support)All personal medical servicesAll capital investment equipmentExpense equipment not sourced elsewhereNon-personal medical services after September 2013Non-personal medical support services after September 2013
10 BUMED’s Acquisition Support System FLC Norfolk – Philadelphia OfficeNon-personal medical services until October 2013Non-personal medical support services until October 2013Servicing FLCNon-medical goods and services above local authorityNote for OCONUS activities:Local FLC supports locally sourced requirements (medical and non-medical)