1. Presenting Effectively Part 1 Effective Slides TERENA NETWORKING CONFERENCE Prague, Czech Republic 2 February 2007 Carol de Groot Conference & PR Officer degroot@terena.org www.terena.org

2. Slide 2 Outline ›Structure ›Templates ›Fonts ›Content ›Colours ›Language ›Animation ›Sequence ›Summary degroot@terena.org

3. Slide 3 Structure degroot@terena.org ›Start with an outline of your presentation ›Make your points logically and clearly ›Summarise your main points ›Come to a definite conclusion ›Invite questions

4. Slide 4 Structure ›Use a professionally designed template ›Available in your slide software ›Search for free resources, for example: http://www.poweredtemplates.com/free-ppt-powerpoint-templates.html http://www.poweredtemplates.com/free-ppt-powerpoint-templates.html ›Select a clear, simple template degroot@terena.org

5. joanne@terena.orgSlide 5 with enough flexibility to display different types of data

6. Slide 6 Structure effectively!

7. Slide 7 Fonts This is Verdana 12 point This is Verdana 18 pt This is Verdana 24 pt This is Verdana 32 pt This is Verdana 36 pt This is Verdana 44 pt degroot@terena.org

8. Slide 8 Fonts degroot@terena.org Step back about 2 m. from your screen to check your font size. 12 point is too small 18 point is also very small 24 point is good for text 30 is recommended 44 point is ‘ in your face ’

9. Slide 9 Fonts degroot@terena.org › CAPITALISE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ › Don ’ t use a complicated font › Serif fonts like Times New Roman can look busy – use with care › Sans serif fonts like Arial or Verdana are clear, sharp and legible

10. Slide 10 Fonts degroot@terena.org › Italics are difficult to read on screen ›Normal or bold fonts are clearer › Underlines may signify hyperlinks › Instead, use colours for emphasis

11. Slide 11 Content degroot@terena.org › 1 slide for every minute or two › 4 or 5 bullet points per slide › 4 to 5 keywords per point › Don’t read your slides › Use keywords to support your talk

12. Slide 12 Colour degroot@terena.org › Using a font colour that does not contrast with the background colour is hard to read › Using colour for decoration is distracting and annoying › Using a different colour for each point is unnecessary

13. Slide 13 Colour degroot@terena.org Trying to be too creative can also be a mistake

14. Slide 14 Colour degroot@terena.org Over 12% of men of European origin are colour blind. Avoid using red and green together in your illustrations. Many in the audience will see this: Avoid using red and green together in your illustrations.

15. Slide 15 Colour degroot@terena.org Avoid using dark red shades and black in text and illustrations. Some in your audience will see this: Avoid using dark red shades and black in text and illustrations.

16. Slide 16 Language degroot@terena.org Set the language for your talk -

17. Slide 17 Language degroot@terena.org and remember to run a check.

18. Slide 18 Animation degroot@terena.org Excessive animation

19. Slide 19 Animation degroot@terena.org A simple fadeattracts

20. Slide 20 Sequence degroot@terena.org Use a numbered list only for points with a logical sequence: How to put an elephant in the refrigerator? 1.Open the door 2.Put the elephant in 3.Close the door

21. Slide 21 Sequence degroot@terena.org Use bullets for lists of information ›elephants are large ›you need a big fridge ›elephants don’t require refrigeration

22. Slide 22 Summary degroot@terena.org

23. Slide 23 Summary degroot@terena.org › Start with an outline › Use a professionally designed template › Make your points logically and clearly › 18 point should be the smallest font you use › Use a sans serif font like Arial or Verdana

24. Slide 24 Summary degroot@terena.org › 1 slide for every minute or two › 4 or 5 points per slide › 4 to 5 keywords per point › Use contrasting colours – dark on light › Set the language and run a spelling and grammar check

25. Slide 25 Summary degroot@terena.org › Keep animation simple › Use a numbered list only for points with a logical sequence › Use bullets for lists of information

26. Slide 26 Conclusion degroot@terena.org › Come to a definite ending › Thank them for their attention › Invite questions