1. Second meeting of the IAP in 2014 22-24 April 2014 Preparation for the UN World Conference on DRR 14-18 March 2015 Sendai, Japan http://www.wcdrr.org/

2. WCDRR Outcomes 1.Complete assessment and review of the implementation of the HFA 2.Consider the experience gained through regional/national strategies and their recommendations as well as relevant regional agreements within implementation of HFA 3.Adopt a post-2015 framework for DRR (HFA+) 4.Identify modalities of cooperation based on commitments to implement HFA+ 5.Determine modalities for periodically review

3. Process

4. Bureau 11 members: Thailand, Bangladesh, Switzerland, Finland, Russian Federation, Czech Republic, South Sudan, Egypt, Ecuador and Jamica with Japan as ex- officio Two meetings held. Six (6) meetings before first Prepcom in July Guide the secretariat (UNISDR) on WCDRR accreditation, programme, substance, and negotiations on the post-2015 framework for DRR

5. Prepcoms Prepcoms in Geneva at Palais 14-15 July and 17-18 November 2014 with an additional day in Sendai to be decided by prepcoms as necessary. 500 participants at prepcoms: –3-4 each Government delegation –12 for each Major Group Intergovernmental preparatory committee: review organization of Conference, approve programme of work, propose rules of procedure, present HFA2 Program consists of Plenary, Chair’s dialogue, technical workshops

6. Prepare for Prepcoms Background documents to be circulated 6 weeks in advance 1 st Prepcom, 14-15 July 2014: –Draft Compilation of consultations post-2015 framework for DRR based on regional inputs and feedback on Proposed Elements of HFA2 –Organization of the WCDRR  Draft outcomes of Regional Platform (i.e Declaration, inputs for HFA2, statements of commitments) to be ready by mid May 2 nd Prepcom, 17-18 November 2014 –Draft post-2015 framework for DRR –Organization of the WCDRR

7. Who and How to Attend? UN GA Resolution 68/2011 intent is clear – all DRR stakeholders are welcome UN well-established procedures for facilitating participation at UN conference will be followed for both the Conference and the preparatory process (PrepComs). To attend the WCDRR you must register under one of these categories: 1. States2. Inter-Governmental Organizations 3. UN System4. Major Groups 5. Media

8. States The SG will issue Note Verbale to UN Member States (193) and to States that are members of specialized agencies (Cook Islands, Holy See, Niue, State of Palestine). Separate Note Verbales will be issued for the PrepCom and Conference. States (through Permanent Missions) will be invited to share their delegation by Note Verbale to UNISDR for the PrepCom and online for the Conference (in case i-accredite system will be used) States can send as many delegates as they wish. States can include anyone they wish in their delegation. The SG and PM Japan can send co-signed letters to selected HoS/G personally requesting their presence at the Conference.

9. Inter-Governmental Organization Inter-Governmental Organizations (IGOs) with observer status at the GA will be copied to the SG’s Note Verable to States. Observer IGOs will follow the same process as States (i.e. advising UNISDR of their delegation by Note Verbale). There are over 80 observer IGOs including ASEAN, SAARC, Pacific Islands Forum, IFRC, IOM, IUCN, ADB, etc. Registered IGOs will sit behind their name plate and can make statements in their own name. An IGO can invite non-affiliated individuals to join their delegation i.e. a community leader.

10. UN System Specialised Agencies and related organizations (ILO, FAO, ICAO, WHO, World Bank, IMF, WMO...). Will be copied to the SG’s Note Verable to States. Will follow the same process as States (i.e. advising UNISDR of their delegation by Note Verbale). UN funds, programmes and other entities includes: UN Secretariat (UN-HABITAT, ESCAP, UNDP, UNEP, UNICEF...). Will receive SRSG letter to principals inviting them to communicate their delegation to the PrepCom and Conference, separately. Will be required to advise of their delegation through one communication from their Executive Office

11. Media 1.Media accreditation is strictly reserved for members of the press who represent a bona fide media organization. 2.All members of the press will need an accreditation for the Conference, even those who already have UN media accreditation in New York or in Geneva. 3.Media accreditation for the PrepCom will be managed by UNOG. 4.Media accreditation for the Conference will be managed by either UNOG or UNHQ (MALU), tbc.

12. Major Groups: Overview 1.The ‘major groups’ structure was created by Member States at Agenda 21 (1992). It provides a mechanism for civil society to engage in UN inter-governmental processes. 2.There are nine major groups: WomenTrade Unions Children and YouthLocal Authorities FarmersScience and Technology Indigenous PeoplesBusiness and Industry NGOs

13. Major Groups: Overview 3.A representative of each major group will address the plenary on behalf of the group, directly providing views and inputs into the process. 4.The only way for NGOs and other major group organizations to formally participate in the inter- governmental segment of the World Conference and its preparatory process is through a major group. 5.NGOs and other organizations self-identify which major group they wish to work with.

14. Major Groups : organizing partners 1.Each major group is ‘self-organized’ and coordinated by ‘organizing partner(s)’. 2.The main responsibilities of organizing partners include: Facilitate the participation of the major group representatives Facilitate the preparation of statements by coordinating and consulting with stakeholders; Act as the main liaison between the major group and the Conference secretariat and Bureau; Ensure the major group delegation comprises a range of diverse and representative participants; and Oversee a transparent and fair distribution of secondary passes to meetings and events where seating is limited. 3.Organizing partners are expected to include individuals in their delegation (i.e. mayors, CEOs, scientists etc.)

15. Major Groups: organizing partners 4.UNISDR, as Conference secretariat, has invited the following organizations to act as organizing partners: Business & IndustryInternational Chamber of Commerce Children & YouthRio+ twenties FarmersLa Via Campesina: International Peasant Movement (tbc) Indigenous PeoplesTebtebba: Indigenous Peoples' International Centre Local Authorities1.ICLEI Local Governments for Sustainability 2.United Cities and Local Governments (UCLG) NGOsPending Science & TechnologyInternational Council for Science (ICSU) Women1. Women's Environment and Development Organization 2. Huairou Commission (tbc) Workers & Trade UnionsInternational Trade Union Confederation (tbc)

16. Major Groups: participation 1.NGOs and other non-state actors interested in participating as observers at the Conference and PrepCom are required to be accredited to the UN and register accordingly. 2.NGOs and other non-state actors with ECOSOC consultative status only need to register online through CSOnet. NGOs with status already have log-on credentials. 3.When registering, an NGO designates representatives of their delegation. This can include an individual from an NGO without status, or a community leader etc.

17. Major Groups: participation 4.NGOs and other non-state actors without ECOSOC consultative status need to apply for ‘special accreditation’ or seek inclusion in the delegation of an NGO with status. 5.To apply for special accreditation, an NGO must completed a questionnaire online. UNISDR will review applications and prepare a consolidated list recommending approval by the PrepCom. 6.The list will be shared with States in advance of each PrepCom. If no State objects, the list will be endorsed at the beginning of each PrepCom.

18. Major Groups: participation 7.Once registered, NGOs and other non-state actors will be sent a letter confirming their attendance and facilitating their entrance (visa, Palais de Nations etc.). 8.Each major group will be invited to address the plenary. The organizing partner will facilitate a joint statement and identify a speaker (not necessarily the organizing partner). 9.NGOs and other non-state actors cannot speak on behalf of their organization. 10.Depending on the rules of procedure and PrepCom chair, there may be additional time for major group interventions and/or informal interaction between major groups and States.

19. What about… I’m a mayor…- National delegation - Organizing partner delegation (ICLEI or UCLG) I’m a CEO…- National delegation - Organizing partner delegation (ICC) - Seek special accreditation for organization I’m a community leader… - National delegation - Organizing partner delegation - ECOSOC accredited NGO - IGO delegation (IFRC, IUCN etc.) I’m a scientist…- National delegation - Organizing partner delegation (ICSU) - ECOSOC accredited organizations I’m an expert…- National delegation - Major group organizing partner - ECOSOC accredited NGO I’m a parliamentarian…- National delegation - IPU delegation

20. Timeline: PrepCom I Date IssuedDeadline SG sends NV to States, cc IGOs & UN Spec Agencies 31 Marchno deadline for Member States SRSG sends letter to UN Principals April15 June Media accreditation opens tbc- Major Group registration (already accredited) 1 April 2014 Major Group accreditation (special accreditation) 1 April 201415 May 2014

21. For discussion Asia Pacific messages (6AMCDRR Declaration, Inputs for HFA2, Commitments) resulting from collaborative process How States, IGO, UN and Major Groups carry them through the PrepCom, WCDRR and UN General Assembly consistently and coherently  Composition of States’ delegation – multi-sectoral and multi- stakeholder  NDMO/HFA Focal Point prepare the delegation  Briefing for Permanent Missions i.e. Thailand, Bangladesh and Japan organize a briefing for AP Regional Group on draft 6AMCDRR outcome?  Each state/a group of states focus on some messages of main interest/concern Similar briefing for members of the Open Working Group for SDGs?