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POTENTIAL SITES (SOMS / WGS, MMS) Metro Manila Cebu Tagaytay Clark Subic Iloilo Bacolod Boracay Davao.

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Presentation on theme: "POTENTIAL SITES (SOMS / WGS, MMS) Metro Manila Cebu Tagaytay Clark Subic Iloilo Bacolod Boracay Davao."— Presentation transcript:

1 POTENTIAL SITES (SOMS / WGS, MMS) Metro Manila Cebu Tagaytay Clark Subic Iloilo Bacolod Boracay Davao

2 DATEEVENTESTIMATED ATTENDANCE Dec Dec: Informal Senior Official’s Meeting250 to 300 (+40 press) January Jan to 1 Feb: Senior Officials’ Meeting 1 (SOM1) 900 to 1200 (+60 press) (including local delegates) May May: SOM May: Ministers Responsible for Trade 900 – 1200 (+60 press) 500 (+150 press) June 2015 Human Resources Ministerial Meeting Energy Ministerial Meeting 500 (+150 press) August 2015 Food Security Ministerial Meeting 24 Aug. To 8 Sept.: SOM (+150 press) 900 – 1200 (+60 press) September 2015 Women and the Economy Summit SME Ministerial Meeting 500 (+150 press) October 2015 Science and Technology Ministerial Meeting Oceans Ministerial Meeting 500 (+150 press) November 2015 Transportation Ministerial Meeting Finance Ministerial Meeting 500 (+150 press) 26 Oct. to Nov. or 9-14 Nov. Concluding SOM APEC CEO Summit APEC Ministerial Meeting (AMM) APEC Economic Leaders’ Meeting (AELM) 3000 to 4000 for entire AELM week; CEO’s (20 to 50/economy); press

3 Meeting LevelAttendees Convention Requirements (minimum) Accommodation Requirements APEC Economic Leaders’ Meeting (AELM) Once per year, 6 days long  21 Heads of Economies (with spouse)  Secretaries-General of 3 Permanent Observer organizations (ASEAN, PIF, PECC); APEC International Secretariat Executive Director  21 Ministers for Foreign Affairs and 21 Ministers for Trade (with spouse)  21 APEC Senior Officials  63 CEOs / high-level business leaders  VIP guests (by invitation)  Approx. 3,000 to 4,000 attendees total (government, private sector, media, etc.)  1 AELM Plenary room: 250 pax  1 APEC CEO Summit Room: 300 pax  10 committee meeting rooms: 150 pax each  15 bilateral meeting rooms: 25 pax each  1 common delegation room: 50 pax  21 delegation rooms: pax each  1 Office of APEC Host Economy SOM Chair: 10 pax  1 APEC Secretariat working room: 20 pax  5 host economy conference secretariat rooms: 20 pax each  1 press room: 100 pax  21 Presidential Suite or private villa for each Head of Economy (plus spouse)  42 Suites for Ministers (plus spouse)  Suites or Junior Suites for Senior Officials  Conventional hotel rooms for other delegates APEC Hosting Considerations

4 Meeting LevelAttendees Convention Requirements (minimum) Accommodation Requirements APEC Sectoral Ministerial Meetings 7-8 meetings per year, 3 days each (excludes APEC Ministerial Meeting)  21 Ministers for relevant sector  Approx. 500 to 700 attendees total  1 plenary room: 250 pax  5 meeting rooms: 150 pax each  21 economy delegation rooms: 10 pax each  1 common delegation room: 50 pax  5 bilateral meeting rooms: 25 pax each  1 press room: 50 pax  1 host economy conference secretariat room: 10 pax  21 Suites for Ministers (plus spouse)  Conventional hotel rooms for other delegates

5 APEC Hosting Considerations Meeting LevelAttendees Convention Requirements (minimum) Accommodation Requirements APEC Senior Officials’ Meetings (SOM) 4 meetings per year, 17 to 21 days each  21 Senior Officials (Foreign Affairs)  Secretaries-General of 3 Permanent Observer organizations (ASEAN, PIF, PECC); APEC International Secretariat Executive Director  Other government representatives (see: Working Groups)  Approx. 900 to 1,200 attendees total  1 plenary room: 250 pax  10 meeting rooms: 150 pax each  21 economy delegation rooms: 10 pax each  1 common delegation room: 50 pax  15 bilateral meeting rooms: 25 pax each  1 press room: 50 pax  1 Philippine SOM coordination room: 25 pax  2 Philippine secretariat/accreditation rooms: 50 pax each  1 host economy conference secretariat room: 10 pax  Suites for Senior Officials  Conventional hotel rooms for other delegates

6 APEC Hosting Considerations Meeting LevelAttendees Convention Requirements (minimum) Accommodation Requirements APEC Working Group (WG) meetings 50 to 70 meetings per year, 2-3 days each (often held during SOMs)  Government representatives from concerned agencies  Approx. 150 to 300 attendees per working group  1 plenary room: 150 to 300 pax  21 economy delegation rooms: 5-10 pax each  1 host economy conference secretariat room: 10 pax  Conventional hotel rooms for delegates

7 APEC Economic Leaders’ Meeting Accommodations Particulars No. of PersonsNo. of Nights APEC Leaders (with spouse) 423 APEC Foreign Ministers (with spouse) 424 APEC Trade Ministers (with spouse) 424 APEC Executive Director and APEC Secretariat 317 Host Economy SOM Chair for APEC 17 Philippine Senior Official for APEC 17 VIP Invited Guests 33 APEC-NOC 307 Security Officers 2007 Liaison Officers 707 Protocol Officers 607 Conference Secretariat 507 TOTAL 572

8 APEC Economic Leaders’ Meeting Total Accommodation Requirements Particulars PersonsNo. of Nights Subtotal Accommodations 572 Accommodations Paid for by Delegates Per Member-Economy (21): Leaders’ Staff (10 x 21 Leaders) 2105 Ministry Officials and Staff (20 x 21 Leaders) 4205 Security, Technical, other Support (20 x 21 Leaders) 4205 Private Sector and Business 1,5004 International and Local Media 1,0006 Subtotal Accommodations Paid for by Delegates 3,550 GRAND TOTAL ACCOMMODATION REQUIREMENTS 4,122

9 APEC Economic Leaders’ Meeting Socials and Other Functions Particulars No. of Persons Leaders’ Dinner (for Leaders and Ministers) 400 Leaders’ Working Lunch 200 Cultural Reception (for all delegates) 1,000 Ministers’ Reception (Foreign and Trade Ministers +4) 200 Ministers’ Working Lunch (Foreign and Trade Ministers +4) 150 Senior Officials’ Reception (SO+6) 200 Senior Officials’ Working Lunch (SO+1) 50 Spouses’ Package 100

10 APEC Economic Leaders’ Meeting Conference and Meeting Facilities Requirements Particulars (No. of Rooms) CapacityNo. of days AELM Plenary Room (1) Pax 2507 APEC CEO Summit Room (1) 3003 Committee Meeting Rooms (10) 1507 Small Group / Bilateral Meeting Rooms (15) 257 Common Delegation Room (1) 507 Delegation Room (Twin-bed type) per Member- Economy (21) Other Requirements Office of the Host Economy SOM Chair (1) 107 APEC Secretariat Working Room (1) 207 Host Economy Conference Secretariat Rooms (5) 10 Press Room (1) 1003

11 Sectoral Ministerial Meetings Accommodations Particulars No. of PersonsNo. of Nights APEC Ministers (with spouse) 423 Philippine Delegation 84 APEC-NOC Secretariat 104 Security Officers 1003 Liaison Officers 214 Conference Secretariat 504 TOTAL 231

12 Total Accommodation Requirements Particulars No. of PersonsNo. of Nights Subtotal Accommodations 231 Accommodations Paid for by Delegates Per Member-Economy (21): Ministry Officials and Staff (7 x 21 Heads of Delegation) 1473 PHL Security, Technical, other Support (5 x 21 Leaders) 1054 International and Local Media 1501 Sub-total Accommodations Paid for by Delegates 402 GRAND TOTAL ACCOMMODATION REQUIREMENTS 633 Sectoral Ministerial Meetings

13 Conference and Meeting Facilities Requirements Particulars PersonsNo. of days Plenary Room (1) 2503 Meeting Rooms (5) 1503 Economy Delegation Rooms (21) Common Delegation Room (1) 503 Bilateral Meeting Rooms (5) 253 Press Room (1) 501 Host Economy Conference Secretariat Room (2) 103 Sectoral Ministerial Meetings

14 APEC Senior Officials Meeting (SOM) Accommodations Particulars No. of PersonsNo. of Nights APEC Secretariat Executive Director 112 Host Economy SOM Chair for APEC 17 Philippine Senior Official for APEC 17 APEC-NOC Security Officers Liaison Officers 2212 Conference Secretariat TOTAL 125

15 APEC Senior Officials Meeting (SOM) Total Accommodation Requirements Particulars No. of Persons No. of Nights Subtotal Accommodations 125 Accommodations Paid for by Delegates Per Member-Economy (21): Senior Officials 217 Other Working level Officials (30 to 50 x 21) 630 to Private Sector and Business 505 APEC Observers 1017 Subtotal Accommodations Paid for by Delegates 711 to 1131 GRAND TOTAL ACCOMMODATION REQUIREMENTS 836 to 1256

16 APEC Senior Officials Meeting (SOM) Socials and Other Functions Particulars No. of Persons SOM+1 Working Lunch 100 Welcome Reception / Dinner for all Delegates (includes cultural presentation) 500 Lunch (buffet) for all Delegates 500 Meeting refreshments 500 Cultural Tour (staggered attendance) 500

17 Conference and Meeting Facilities Requirements Particulars PersonsNo. of days Plenary Room (1) 2504 Meeting Rooms (10) Common Delegation Room (1) 5017 Philippine Secretariat / Accreditation Rooms (2) 5017 Philippine SOM Coordination Room (1) 2517 Bilateral Meeting Rooms (15) 2517 Press Room (1) 502 Host Economy Conference Secretariat Room (1) 2017 APEC Senior Officials Meeting (SOM)


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