6Emergency Support Functions (ESF) ESF 1 - TransportationESF 2 - CommunicationsESF 3 - Public Works & EngineeringESF 4 - FirefightingESF 5 - Emergency ManagementESF 6 – Mass Care, Housing & Human ServicesESF 7 – Resource Support (Logistics)
7Emergency Support Functions (ESF) ESF 8 – Public Health & Medical ServicesESF 9 – (Urban) Search & RescueESF 10 – Oil & Hazardous MaterialsESF 11 – Agriculture & Natural ResourcesESF 12 - EnergyESF 13 – Public Safety & SecurityESF 14 – Long-Term Community Recovery & MitigationESF 15 – External Affairs
8Information Technology Public Information Officer SEOC StructureSEOC Team ChiefOperationsEvent ManagerESFArea Field SupportDuty OfficersPlanningSituation AssessmentProclamation SupportGISPlan of ActionLogisticsServices BranchTelecommsInformation TechnologyMaintenanceSupport BranchResourcesSEOC LogisticsFinance & AdminTeam Chief AssistantSEOC LiaisonPublic Information OfficerTelephone Support
10Information Flow to the SEOC Roadways ClosedHuman ImpactDamagesEvent Manager- Team Chief- Team Chief Assistant- ESF
11Exhausted Resources: What next? Local Jurisdictions use local resourcesLocal Jurisdictions use Intrastate Mutual AidLocal Jurisdictions contact the SEOCState Agencies use state resourcesState Agencies contact the SEOCSupporting States and Federal resources are requested
12Day to Day Vs. Disaster Day to day procurement remains the same Disaster needs procurement flows through the SEOCFew exceptions: Items which we cannot purchase…BenefitsResource supply listsReimbursement / Documentation
14Resource Request Process Flow Locals, ESF’s. or State Agencies Request ResourcesRequest is entered in Reporting SystemESF #5 Resources reviews and assigns the RFA to ESFsESF fills the request and updates message in WebEOCIf the ESF does not have the capability to fill the request in its entirety they can work with other ESFs or assign it back to ESF #5 Resources for redistribution.
15When We Don’t Have it…. Federal Surplus Properties ESF 7 – Resource Support (Logistics)Support AgenciesFederal Surplus PropertiesAR Building AuthorityMarketing & Redistribution (part of the Office of State Procurement, AR DFA)
16Questions? Carol Walton Carol.email@example.com Scott Bass
18SP-14-0087 - Emergency Restoration Service Non-mandatory Qualified Vendors List (QVL)Issued by the Office of State Procurement (OSP)Created with the Arkansas Insurance Department (AID)For any State agencies, public schools, political subdivisions and higher education (e.g., State colleges, State universities)
19QUALIFIED VENDOR LISTThe intent of this QVL is to mitigate the damage to State properties in the event of an unexpected loss and/or damage by shortening the time required to contract with vendors to obtain services.
20Examples Water intrusion and water damage Mold remediation The QVL will provide for the immediate and initial response to emergency situations including:Water intrusion and water damageMold remediationEarth movementWind damageDebris removalHail damageFire damageSmoke damageHazardous Waste SiteBiohazard cleanupSewage decontamination
21Examples Vandalism cleanup and board up Crime scene cleanup Removal and restoration of historical artifactsDocument reclamationHIPAA (Health Insurance Portability and Accountability) complianceHandling, retrieving, removal, and restoration of vital records (i.e., paper, photo, database, magnetic tape).Emergency repair to buildingsAnimal infestationsSoft content removalHard content removalElectronic equipment restoration
22Agency’s Instructions I have an emergency, what do I do first?ALWAYS Contact Risk Management to notify them of the situation and/or emergency
24Emergency Procurement Pursuant to the State of Arkansas Procurement Laws and Rules, R1: (b), an agency must obtain advance approval by the State Procurement Director of OSP, the head of a procurement agency, or a designee.Where time or circumstance does not permit prior approval, approval must be obtained at the earliest practical date.
25Agency’s Instructions The Agency should use the non-mandatory State’s QVL to contact and provide information needed to deploy the initial and immediate restoration efforts.
26Always contact Risk Management FIRST at 501-371-2690 CompanyOffice PhoneCell PhoneAll-Clean USA RestorationToll FreeBelfor Property RestorationMetro Disaster SpecialistsServpro Commercial
27This QVL is for the immediate and initial restoration event! Depending on the extent of damage, there may be other Agencies involved after the emergency is naturalized, prior to moving forward with the restoration project.
28Thank You Submit forum topic suggestions to: OSP@dfa.arkansas.gov Don’t forget to sign in.Join us for the next Forum