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Planning Process for a Single Database Presented by Terry Anderson and Jessica Jagoditsh.

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Presentation on theme: "Planning Process for a Single Database Presented by Terry Anderson and Jessica Jagoditsh."— Presentation transcript:

1 Planning Process for a Single Database Presented by Terry Anderson and Jessica Jagoditsh

2 What We Will Cover Why merge? Prerequisites Decision to move forward! Process Overview Cleanup requirements Handy tidbits

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4 Why Merge? State and federal reporting mandates Stronger integration Enhanced reporting Centralized management of common fields Increased efficiency – single login

5 However….. Complexity of merge Success depends on – Cleanup team organization – Sufficient time – Adequate resources Incomplete cleanup results in reschedule of merge project

6 However…..

7 Project Manager

8 Prerequisites Must be running full suite PO submitted All data conversions from legacy system complete for least 6 months prior to merge SSNs must be in Skyward

9 Prerequisites (Cont’d) All necessary cleanup done before live merge Both databases at same release level ISCorp 5+/- day window - downtime

10 Decision to move forward!

11 Develop a team – Business – Student – Tech Begin to meet with Skyward PM Skyward CS person assigned Create a calendar and cleanup plan

12 Process Overview Initial call Develop Schedule District completes initial cleanup - review Preliminary merge Results review Continue cleanup Live merge

13 Example Timeline February 6th – 1st meet with PM Begin cleanup Work with customer service (CS) April 23rd – Pre-merge verification with CS May 7th-11th – Preliminary merge and QA June 29th – Final pre-merge checks July 9th – 13th – Downtime - Live merge

14 Cleanup Requirements Duplicate alpha key reviews Name merges on both databases Duplicate SSN reviews STU/FIN name comparisons Pre-merge verification reports

15 Handy Tidbits Skyward available throughout process Merge into Student Name record from Business Alpha key tie-breakers can change

16 Handy Tidbits System wide access SSN – held in background Scheduling merge – reporting, payroll, etc. ISCorp

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18 THANK YOU FOR ATTENDING!


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