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Item Record Cleanup Introduction, examples, & practice Presented by Cathy Mook & Naomi Young.

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Presentation on theme: "Item Record Cleanup Introduction, examples, & practice Presented by Cathy Mook & Naomi Young."— Presentation transcript:

1 Item Record Cleanup Introduction, examples, & practice Presented by Cathy Mook & Naomi Young

2 The Problem

3 We had different correct item practices over the years. In NOTIS, item records were rarely seen by the public; they were primarily for internal use Aleph is highly item-dependent; item data is an integral part of the public display

4 The Problem When we imported item data into Aleph, we put NOTIS Enum data in field A of the item form, and Chron data in field I of the item form. Later on, FCLA ran a machine fix to delete “v.” from field A.

5 The Problem

6

7 The Solution 1. Delete unnecessary spaces 2. Separate different levels of enumeration and chronology 3. Format appropriately 4. Check OPAC for results

8 The Solution: Delete Unnecessary Spaces

9 The Solution: Separate Levels of Enumeration & Chronology

10 The Solution: Format Appropriately In Desc. Largest unit first Colons separate units Parentheses around dates (1917:Mar.) h/items/index.htm h/items/index.htm Numbers only in fields I, J, K If using dates in A, B, C repeat the year in I

11 The Solution: Check Results in OPAC

12 Any Questions?


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