We had different correct item practices over the years. In NOTIS, item records were rarely seen by the public; they were primarily for internal use Aleph is highly item-dependent; item data is an integral part of the public display
The Problem When we imported item data into Aleph, we put NOTIS Enum data in field A of the item form, and Chron data in field I of the item form. Later on, FCLA ran a machine fix to delete “v.” from field A.
The Solution: Separate Levels of Enumeration & Chronology
The Solution: Format Appropriately In Desc. Largest unit first Colons separate units Parentheses around dates (1917:Mar.) http://web.uflib.ufl.edu/preserve/binding/alep h/items/index.htm http://web.uflib.ufl.edu/preserve/binding/alep h/items/index.htm Numbers only in fields I, J, K If using dates in A, B, C repeat the year in I