Presentation on theme: "Hwy Ops Div1 FHWA REPORT TEA/TUG CONFERENCE DAYTONA BEACH, FL NOVEMER 2-4, 2005 OFFICE OF PROGRAM ADMINISTRATION HIPA-10."— Presentation transcript:
Hwy Ops Div1 FHWA REPORT TEA/TUG CONFERENCE DAYTONA BEACH, FL NOVEMER 2-4, 2005 OFFICE OF PROGRAM ADMINISTRATION HIPA-10
Hwy Ops Div2 ESTIMATING THE GENERAL CONDITIONS 4 General Conditions: cost of trailer, temporary utility, cost of supervision. 4 Sharpen your pencil; It can kill you 4 Process reviews indicate that some states are not estimating the cost of general conditions. Same cost is used for all projects.
Hwy Ops Div3 ESTIMATING THE GENERAL CONDITIONS 4 Use CPM to justify completion date. 4 Bring together the Estimator, Superintendent, Project Engineer, and Scheduler to properly cost the Liquidated Damages. 4 Do not use same LD amount for all projects
Hwy Ops Div4 REPORTING REQIREMENTS FOR FHWA-45, FHWA-810, AND FHWA-47 FHWA-45: Is required for all projects on the NHS = > $500,000. Submit two weeks after the award of contract and no later than the fifth of the month after the end of the quarter. Information on bid prices for major items
Hwy Ops Div5 REPORTING FHWA-810: Bid tabulation Is required for all F-A const. project on the NHS. Submit to Division Administrator. Certified by STA official. Show details on 3 low bidders. Submit within two weeks of the award of contract.
Hwy Ops Div6 REPORTING FHWA-47: Record of materials Is required for all projects on the NHS that are $1 million or more. Contractor completes at end of contract and submit to STA. Information on final costs of wages, salaries and materials used by the contractor. State DOT personnel verifies information.
Hwy Ops Div7 Common errors made on form FHWA-47 4 Failure to complete all the pre-marked items on the form with asterisk 4 Unreasonable gross labor earnings 4 Lumber reported in board feet instead of thousand board feet
Hwy Ops Div8 COMMON ERRORS CONT’D 4 The cost of materials and labor is greater than the final construction cost (with no indication that the contractor lost money) 4 Culvert sizes reported which do not exist
Hwy Ops Div9 Office of Program Administration 4 UPDATE 4 Vince Barone Is the team leader. 4 The price trend historical data is available on web site. 4 FHWA Form-45/47 study is still on going.
Hwy Ops Div10 Office of Program Administration 4 UPDATE 4 The GAO conducted a review of FHWA Form-45 State construction cost. 4 Quality of the data was one big issue. 4 You may view the report at www.gao.gov, Report # is GAO-04- 113R. www.gao.gov
Hwy Ops Div11 Office of Program Administration The routing symbol is HIPA-10. Send all forms to Claretta Duren till further notice. Mr. Dwight A. Horne is the Office Director. The office staff directory can be found on the fhwa website www.fhwa.dot.govwww.fhwa.dot.gov Submit forms to FHWA, HIPA-10, Rm. 3134.
Hwy Ops Div12 Office of Program Administration GASB 34 data request: If you need the historical data for price trends, send an e-mail to Ms. Duren; firstname.lastname@example.org email@example.com Or fax to 202-366-3988 with your name, company name, and address. Obtain software for imputing the data at www.fhwa.dot.gov/fedaid www.fhwa.dot.gov/fedaid
Hwy Ops Div13 USEFUL HINTS Always report your project in a timely manner. Make sure all information is completed on the forms. Include your name and the State in the subject line of the e-mail. Not reporting the data may cause your State to lose funding. FHWA forms: www.fhwa.dot.gov/programadmin/contracts/ The States are to use the new FMIS Improvement type codes, not the work type codes.