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By. The Ability to Present Effectively Prepares Individuals for How to Project, What You Want to Project With POWER.

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Presentation on theme: "By. The Ability to Present Effectively Prepares Individuals for How to Project, What You Want to Project With POWER."— Presentation transcript:

1 By

2 The Ability to Present Effectively Prepares Individuals for How to Project, What You Want to Project With POWER

3 Life can be a Rocky Road. The Challenge is Not to Let it grind you into dust, but to Polish You into a Brilliant Gem A routine of constant challenge builds strong beings, much as a good gym workout builds strong bodies.

4 What You Yourself to be, You are Your beliefs shape your action. Your actions create your results and these results, when stretched out over a lifetime, are what’s called your destiny.

5 Focus When you master the ability to Focus on anything, you will master that thing itself. Focus your thoughts - you master your mind. Focus your emotions - you master your heart. Focus your creative attention - you master your imagination. Focus is simply a matter of practice.

6  To develop know-how of presentation techniques and display presentation before the audience by the end of the session.  To equip Participants with FIVE Steps of Presenting. WORKSHOP OBJECTIVE

7 Plan your beginning Phases of Presentation Review the effectiveness of the selling techniques and choose a more appropriate style Tips for reducing Anxiety & Nervousness How to begin your speech Five ways to presenting & many more What we share today

8 Some –Ve and +Ve Mindset About Presentation −I am all knowing −I should be the resource person −I should be given the special treatment −I am too old to learn new things −Presentation is a wastage of time −Presentation is just for entertainment

9 Some –Ve and +Ve Mindset About Presentation +Presentation is difficult but I will try. +I will make full use of opportunities +Difficult to overcome old habits but I will be able to improve +I will share information +I will persuade others to learn it +I will implement it.

10 3 Ws3 Ws3 Ws3 Ws W HY I am going to give this Presentation? W HAT my main message should be? W HO will be my Audience?

11 PRESENTATIONTYPESPRESENTATIONTYPES Lecture Speech Q&A Session PANEL Discussions Meetings Brainstorming Session Impromptu Speech Prepared Presentation

12 What Can a Presentation Do for You? It Puts You on Display  It Allows You to Ask Question and to Initiate Discussion  Presentation can be Fun 

13 Your Objective of Communication During Presentation The Objective of Communication is not the transmission but the reception. The Objective of Communication is not the transmission but the reception. The Presentation and Content of Speech must therefore be geared to the Audience The Presentation and Content of Speech must therefore be geared to the Audience To make Your Message Understood and Remembered To make Your Message Understood and Remembered PRESENTATIONPRESENTATION

14 Problem with Objective The Average Human being has a very short Attention span and a million other things to think about. Being a Presenter our task is to reach through this mental fog and to hold the attention long enough to make your point.

15 Presentations are:  Group: small  Group: large  One-way  Very structured  Low interaction  Limited methods The impact for me: ______________

16 Doing it Wrong….. Make a list of “don’ts” in executive presentations. What have you seen others do? ______________________________________ What on this list that gives you personal problems? How might you address these difficulties?

17 Tests Have Shown that… 20% of What they Hear 40% of What they Hear & See 80% of What they Discover for Themselves PEOPLE REMEMBER

18 STEPS Organizing Your Presentations Brainstorm Main Ideas State the Sub Points State the Benefits Prepare Handouts Develop Visual Aids Main Idea Preview Review Sentences Develop the Introduction Develop the Conclusion

19 Time Allocation

20 Whenever You Present to Sell Services or Motivate Team Members, Influence or Inform, It is Vital that You Make a Positive and Lasting Impact.

21 “Fear of Public Speaking is quite common. If dressing up as Speaker Man makes you feel more confident, then so be it.”

22 Conquering Fear The key to Conquering Fear lies in mastering Belief. Failure and Success are just one of those things we make up. All fears, including those most destructive such as fear of failure, are nothing more than a state of mind. And if you want to walk around in a powerful state of mind that will have you on top of the world, bringing you great results you never dreamed were possible Fear kills creativity and imagination. The true warrior is one who has the courage to do battle with the enemies within.

23 Maxims of Public Speaking Maxim #. 01 Speaking Is Show Business Maxim #. 02 Be Mediocre Maxim #. 03 Your Audience doesn’t Care

24 Reasons Why Most Speakers Get Nervous 01 THE SITUATION 02 THE AUDIENCE 03 THE SPEAKER 04 THE PRESENTATION

25 About Nervousness 3 THINGS TO REMEMBER Everyone is Nervous Speaking Standards are Generally Low You have Something To Contribute

26 Tips for Reducing Anxiety Organize Visualize Practice Breathe deeply Relax Release tension Move around Eye Contact

27 Check Your Category… Avoider Resister Acceptor Seeker

28  Make an Impression  Repeat, Repeat  Draw a Sign  Draw a Picture  Plain Speech  Short & Sweet  The Narrative  Rehearsal  Relaxation  Conclusion [Practice is only Productive when U make a +ve effort to improve……. Try It!] The Techniques of Speech

29 Pamper Your Voice Projection Articulation Modulation Pronunciation Enunciation Repetition Speed

30 Golden Rules for Public Speaking Take 3 deep Breaths before Starting Concentrate on Your Body Language Start with a Bang Keep Eye Contact With all Participants Get Audience Participation Stick to Your Schedule NEVER Read Your Notes FINISH it With a Bang

31 TIPS to Begin Your Speech ■Go from the familiar to the unfamiliar ■Make them Participants- Not Spectators ■Tell Story ■Acknowledge the Occasion & the Audience ■Pay the Listeners a Compliment ■Quotations ■Make a Striking Statement ■Use an Unusual Statistic

32 Giving an Impromptu Presentation Order Your Thoughts Give a few Introductory Remarks Preview and Review the Main Points End with a Strong Conclusion

33 5 STEPS TOPRESENTING Preparation Prevention Presentation Practice Pursuit

34 Know your objective –Will you inform, entertain, persuade? Know your audience –What do they know, need to know? What is their motivation? Know your subject –What are your major points? What is the best way to organize your information?

35 Know your objective –What was the purpose of your last presentation? _______________________________________ Know your audience –Who was the audience? Why were they there? _______________________________________ Know your subject –How informed were you? How did you organize the information? _______________________________________

36 Check the facility Check the room setup/lighting/sound Check your equipment Check the materials Allow plenty of time for setup Develop Plan B

37 Explain –Use verbal and non-verbal means to make your presentation Support –Use A/V materials, charts, graphs, handouts and to add substance Demonstrate –Hands-on examples can bring home important points

38 Reinforce your message Gauge the impact Fine tune in real time

39 Follow up the message if necessary Address questions/concerns Ensure needed action occurs

40 Interpersonal impressions are based on: –Verbal messages (what is said) 07% –Vocal messages (how it is said) 38% –Nonverbal messages (face/gestures) 55% –First impressions100% Interpersonal Impression

41 It is not what you say, But what you don’t, that Conveys 93% of the message

42 Body Language 1. FACE 2. FIGURE 3. FOCUS 4. TERRITORY 5. TIME

43 Plat from Skills Posture Movement Gestures Eye Contact Using Your Voice Monotone Talking too fast Problems with Volume

44 Plat from Skills Keep it Simple: Introduction, Objective, Overview, Presentation, Summary (Conclusion ) Rehearsing the Presentation Don’t Memorize Don’t read Your Notes Pace Yourself

45 Developing Handouts Less is moreTarget major areas and ideasFollow your organizational outlineProvide references to other resourcesInclude samples of complicated forms Use branding and logos if you have them to identify your material

46 Developing Visuals Keep it Short and Simple Illustrate Major Points Only Beware of Complicated Charts / Graphs Size does Matter; Bigger is Better Consider Room Size & Configuration

47 “I make my pie charts with real pie! Everyone who pays attention gets a slice at the end of the meeting.”

48 Question & Answers Techniques How to encourage your Audience to ask questions? Ask for questions by stepping forward with your hand raised Anticipate questions and practice the answers

49 Types of Question Open Ended Questions Close Ended Questions Probing Questions Presumptive Questions Multiple Questions Rhetorical Questions Objective Questions True, False, Multiple Choice Etc.

50 How to Listen to Question WAIT until questioner has finished WATCH the questioner and listen carefully to the question. KEEP your hands in a neutral position when listening to questions.

51 Difficult Participants Heckler The Griper The Wrong OneKnow All WhispererThe Silent One

52 Handling Difficult Participants Never Get Upset Get him/her to be Specific Wait for his-statement Slow him down with a tough question

53 Handling Difficult Participants Stop talking, wait for them to look up and ask permission to move on Use light house Technique Confused say, let me see If I have understood Ask for Group to Comment

54 Handling Difficult Participants Ask Easy QuestionAsk Tough Question Show that the purpose Of Your Presentation is Positive Use peer Pressure

55 Presentation Checklist  Have I made the objectives of the presentation clear?  Do I know enough about the audience?  Am I clear on my main points?  Have I practiced my delivery?  Have I sought feedback about the content of the presentation?  Have I adequately prepared opening and closing remarks?  Am I prepared to handle difficult questions?  Are all visuals and demo materials created?  Do I require: Nametags Pencils Paper Masking tape Extra flip chart paper

56 PRESENTATION Itself has 3Phases PLANNING PREPARATION DELIVERY

57 Presentation Skills Express Yourself with Confidence 1. Introduction 2. The Situation 3. The Audience 4. The Speaker 5. Conclusion 6. Tips & Techniques

58 Qualities of a PRESENTER People Friendly Creative Credible Empathic Enthusiastic Self Development Motivation Sense of Humor Stress Management Training Skills & Knowledge Understandable

59 Evaluate the Presentation Self Education Develop a Presentation Plan Practice Organize the Presentation Deliver the Presentation Presentation Skills

60 Plan Your Beginning Get their Attention Get their Attention Establish a Theme Establish a Theme 5Elements5Elements Create a Rapport Create a Rapport Control Present a Structure Present a Structure

61 “Great speakers aren’t born, they are trained.”

62 Something poorly presented can be poorly received regardless of its content. Presentation is a Skill. The ability to present effectively is a set of techniques practiced, rehearsed and delivered. You will never deliver the perfect presentation. But you might deliver a powerful and effective speech. REMEMBER! Nobody can claim himself to be prefect so don’t let perfection paralyze YOU.

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