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The Elements of Professional Publishing Hal Pollard, ASHP To the U.S. Public Health Service Pharmacist Professional Advisory Committee March 3 rd, 2005.

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Presentation on theme: "The Elements of Professional Publishing Hal Pollard, ASHP To the U.S. Public Health Service Pharmacist Professional Advisory Committee March 3 rd, 2005."— Presentation transcript:

1 The Elements of Professional Publishing Hal Pollard, ASHP To the U.S. Public Health Service Pharmacist Professional Advisory Committee March 3 rd, 2005 Pharmacists helping people make the best use of medicines

2 Why Publish? Professional advancement Professional advancement Personal satisfaction Personal satisfaction Contribution to the profession Contribution to the profession

3 Professional Advancement Potentially important for raises and promotions Potentially important for raises and promotions Enhances your name recognition and visibility within the profession Enhances your name recognition and visibility within the profession Increased visibility may lead to speaking engagements, consulting agreements, other opportunities Increased visibility may lead to speaking engagements, consulting agreements, other opportunities Opens the door for research funding Opens the door for research funding Sharpens knowledge of specialty (and beyond) Sharpens knowledge of specialty (and beyond)

4 Personal Satisfaction Creates a real sense of accomplishment Creates a real sense of accomplishment Broadens network of friends and colleagues Broadens network of friends and colleagues Validates your work Validates your work Generates opportunities for travel Generates opportunities for travel Develops writing and other skills (literature retrieval and review, statistics, computer skills) Develops writing and other skills (literature retrieval and review, statistics, computer skills) Some potential for income Some potential for income

5 Contribution to the Profession Contributes to the improved health of patients Contributes to the improved health of patients Develops pride in profession amongst colleagues Develops pride in profession amongst colleagues Encourages more research and writing Encourages more research and writing Informs and educates colleagues Informs and educates colleagues Helps other health professionals and public better understand pharmacy’s role Helps other health professionals and public better understand pharmacy’s role

6 My Professionalism Soapbox Publishing spurs profession’s advancement Publishing spurs profession’s advancement Gaining respect from other health professionals is essential for collaborative work Gaining respect from other health professionals is essential for collaborative work Way out of the ‘professional basement’ Way out of the ‘professional basement’ Can’t rely on industry to create all the knowledge Can’t rely on industry to create all the knowledge

7 Who is Publishing? Physicians Physicians Pharmacists Pharmacists Nurses Nurses Technicians Technicians Dieticians/Nutritionists Dieticians/Nutritionists YOU! YOU!

8 Forms of Publishing Case reports Case reports Clinical pearls Clinical pearls Letters to the editor Letters to the editor Book reviews Book reviews Editorials Editorials Poster/paper presentations Poster/paper presentations Review articles Review articles Survey articles Survey articles Monographs Monographs Original research Original research Book chapters Book chapters Books (electronic and print) Books (electronic and print)

9 Other Ways of Getting Involved Review book concepts Review book concepts Serve on editorial boards Serve on editorial boards Peer review journal articles Peer review journal articles Review book chapters Review book chapters Serve as section editor for a book Serve as section editor for a book

10 Common Barriers to Writing Finding the time to write Finding the time to write Selecting a topic Selecting a topic Finding colleagues to collaborate with Finding colleagues to collaborate with Funding Funding Intimidation by the publication process Intimidation by the publication process Following author instructions Following author instructions Internal review process Internal review process Peer review Peer review Acceptance, modification, resubmission Acceptance, modification, resubmission Rejection! Rejection!

11 Making the Time to Write Make it a priority Make it a priority Schedule time to write each day Schedule time to write each day Outline your concept Outline your concept Create a schedule and stick to it Create a schedule and stick to it Work with collaborators Work with collaborators Get supervisor’s buy-in Get supervisor’s buy-in If you get stuck, talk with your publisher If you get stuck, talk with your publisher Don’t bite off more than you can chew Don’t bite off more than you can chew

12 Plan the Process Have something important to say Have something important to say Understand the target audience Understand the target audience Who cares? Who cares? Select the right tone and model Select the right tone and model Delivery method Delivery method Where to submit? Where to submit? Do your homework on background and references Do your homework on background and references Pay attention to the submission guidelines Pay attention to the submission guidelines

13 Authorship Issues Select a lead author at the outset Select a lead author at the outset Decide how work will be divided Decide how work will be divided Select co-authors based on what they bring to the project Select co-authors based on what they bring to the project Plan regular contact with co-authors Plan regular contact with co-authors Avoid the ‘ego trap’ Avoid the ‘ego trap’ Be professional, not political Be professional, not political Writing is a commitment Writing is a commitment Acknowledge contributions appropriately Acknowledge contributions appropriately

14 Tips on Writing Work from an outline Work from an outline Don’t kill your own creativity Don’t kill your own creativity Use active voice Use active voice Enlighten, don’t anesthetize Enlighten, don’t anesthetize Have your work reviewed prior to submission Have your work reviewed prior to submission Aim for an error-free final manuscript Aim for an error-free final manuscript Have fun with it Have fun with it

15 General Tips Read good writing Read good writing Discuss your work, and the work of others Discuss your work, and the work of others Visit poster sessions Visit poster sessions Welcome your editor’s input Welcome your editor’s input Read and reread Elements of Style by William Strunk, Jr. and E.B. White Read and reread Elements of Style by William Strunk, Jr. and E.B. WhiteElements of StyleElements of Style Write every day Write every day Did I mention have fun? Did I mention have fun?

16 Complete Proposals Should Contain Statement of scope and intent Statement of scope and intent Physical specifications of the publication Physical specifications of the publication Draft table of contents Draft table of contents Sample material Sample material Curriculum vita Curriculum vita

17 Statement of Scope and Intent Purpose Purpose Approach Approach Subject Subject Audience Audience Timing Considerations Timing Considerations Illustrations and Features Illustrations and Features Delivery Elements Delivery Elements Competition Competition

18 Physical Specifications Trim Size Trim Size Printed Pages Printed Pages Illustrations Illustrations Other special design elements Other special design elements

19 Anatomy of a Scientific Paper Title: Descriptive, concise, and interesting Title: Descriptive, concise, and interesting Abstract: Include all components of the manuscript Abstract: Include all components of the manuscript Body: Body: Introduction: State objectives, any questions, reason for writing Introduction: State objectives, any questions, reason for writing Materials and Methods: Provide details Materials and Methods: Provide details Results: Stick to the facts, make sure it makes sense Results: Stick to the facts, make sure it makes sense Discussion: Draw conclusions from your data, compare to previous studies Discussion: Draw conclusions from your data, compare to previous studies Conclusion: Studies implications, supported by results, and related to objectives Conclusion: Studies implications, supported by results, and related to objectives References: Include retrievable sources, follow format References: Include retrievable sources, follow format Tables: Do not imbed in text, follow guidelines, keep simple Tables: Do not imbed in text, follow guidelines, keep simple Figures: Do not imbed in text, look professional Figures: Do not imbed in text, look professional Figure Legends: Descriptive and concise Figure Legends: Descriptive and concise

20 Essential References Strunk, William, Jr., White, E.B., The Elements of Style. 4th ed. Upper Saddle River, NJ: Longman/Pearson Education; 2000 Strunk, William, Jr., White, E.B., The Elements of Style. 4th ed. Upper Saddle River, NJ: Longman/Pearson Education; 2000 Skillin ME, Gay RM. Words Into Type. 3rd ed. Englewood Cliffs, NJ: Prentice-Hall; 1974 Skillin ME, Gay RM. Words Into Type. 3rd ed. Englewood Cliffs, NJ: Prentice-Hall; 1974 University of Chicago Press, The Chicago Manual of Style. 15th ed. Chicago, IL: University of Chicago Press; 2003 University of Chicago Press, The Chicago Manual of Style. 15th ed. Chicago, IL: University of Chicago Press; 2003 Merriam-Webster’s Collegiate Dictionary. 11th ed. Springfield, MA: Merriam-Webster; 2003 Merriam-Webster’s Collegiate Dictionary. 11th ed. Springfield, MA: Merriam-Webster; 2003 Merriam-Webster’s Collegiate Thesaurus. Springfield, MA: Merriam-Webster; 1994 Merriam-Webster’s Collegiate Thesaurus. Springfield, MA: Merriam-Webster; 1994 Stedman’s Medical Dictionary. 27th ed. Philadelphia, PA: Lippincott Williams & Wilkins; 2000 Stedman’s Medical Dictionary. 27th ed. Philadelphia, PA: Lippincott Williams & Wilkins; 2000

21 Reference to Get You Started Huth EJ. Writing and Publishing In Medicine. 3rd ed. Philadelphia, PA: Lippincott Williams & Wilkins; 1999 Huth EJ. Writing and Publishing In Medicine. 3rd ed. Philadelphia, PA: Lippincott Williams & Wilkins; 1999 Iverson C, Flanagin A, Fontanarosa PB et al. American Medical Association Manual of Style: A Guide for Authors and Editors. 9th ed. Baltimore, MD: Williams & Wilkins; 1998 Iverson C, Flanagin A, Fontanarosa PB et al. American Medical Association Manual of Style: A Guide for Authors and Editors. 9th ed. Baltimore, MD: Williams & Wilkins; 1998 Hamilton, CW. How to Write and Publish Scientific Papers: Scribing Information for Pharmacists. Am J Hosp Pharm 1992; 49:2477-84 Hamilton, CW. How to Write and Publish Scientific Papers: Scribing Information for Pharmacists. Am J Hosp Pharm 1992; 49:2477-84 Miller LG. Research Guidelines for the Pharm.D. Practitioner. Pharmacotherapy 1994; 14(6):740-2 Miller LG. Research Guidelines for the Pharm.D. Practitioner. Pharmacotherapy 1994; 14(6):740-2 Zellmer WA. How to Write a Research Report for Publication. Am J Hosp Pharm 1981; 38:545-50 Zellmer WA. How to Write a Research Report for Publication. Am J Hosp Pharm 1981; 38:545-50 Woodward DK, Clifton GD. Development of a Successful Research Grant Application. Am J Hosp Pharm 1994; 51:813-22 Woodward DK, Clifton GD. Development of a Successful Research Grant Application. Am J Hosp Pharm 1994; 51:813-22 Motheral BR, Jackson TR. Understanding and Evaluating Original Research Articles. J Am Pharm Assoc 1999; 39:759-74 Motheral BR, Jackson TR. Understanding and Evaluating Original Research Articles. J Am Pharm Assoc 1999; 39:759-74 Scientific Writing Links. http://spot.colorado.edu/~carpenh/links.htm Scientific Writing Links. http://spot.colorado.edu/~carpenh/links.htmhttp://spot.colorado.edu/~carpenh/links.htm International Committee of Medical Journal Editors. Uniform Requirements for Manuscripts Submitted to Biomedical Journals: Writing and Editing for Biomedical Publication. Updated November 2003. www.icmje.org International Committee of Medical Journal Editors. Uniform Requirements for Manuscripts Submitted to Biomedical Journals: Writing and Editing for Biomedical Publication. Updated November 2003. www.icmje.org

22 Thanks for Having Me! Hal Pollard hpollard@ashp.org 410-669-2001 Pharmacists helping people make the best use of medicines


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