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Created by Bob Edge for MEMA Brand Protection Council Meeting 7-23-09 U.S. CUSTOMS C-TPAT OVERVIEW C-TPAT MEMA MEMA Brand Protection Council Overview 7-23-09.

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Presentation on theme: "Created by Bob Edge for MEMA Brand Protection Council Meeting 7-23-09 U.S. CUSTOMS C-TPAT OVERVIEW C-TPAT MEMA MEMA Brand Protection Council Overview 7-23-09."— Presentation transcript:

1 Created by Bob Edge for MEMA Brand Protection Council Meeting U.S. CUSTOMS C-TPAT OVERVIEW C-TPAT MEMA MEMA Brand Protection Council Overview Overview

2 Created by Bob Edge for MEMA Brand Protection Council Meeting The beginning of ZF goes back to August 20 th st. plant 1916 Max Haag Graf Zeppelin Graf Soden Brief ZF Overview

3 Created by Bob Edge for MEMA Brand Protection Council Meeting Brief ZF Overview

4 Created by Bob Edge for MEMA Brand Protection Council Meeting Brief ZF Overview

5 Created by Bob Edge for MEMA Brand Protection Council Meeting Brief ZF Overview

6 Created by Bob Edge for MEMA Brand Protection Council Meeting  126 Productions Locations  25 N. America Locations  6 Main R & D Locations  26 Sales and Service Centers and Representative Offices  20 Aftermarket Trading Companies  More than 500 After Sales Service Points Worldwide  16 € Billion Sales  > 66,000 Employees ZF is a Worldwide Company Brief ZF Overview

7 Created by Bob Edge for MEMA Brand Protection Council Meeting Customs –Trade Partnership Against Terrorism (C-TPAT) U.S. CUSTOMS C-TPAT OVERVIEW

8 Created by Bob Edge for MEMA Brand Protection Council Meeting Intro – General overview of the program Discussion of program requirements Benefits of program to USA (customs) and importer Need for Management commitment Validation – initial and future (by US Customs) Sample Questionnaire Sample Customs Validation Survey Agenda

9 Created by Bob Edge for MEMA Brand Protection Council Meeting No One is above suspicion

10 Created by Bob Edge for MEMA Brand Protection Council Meeting Given today’s worldwide focus on preventing terrorism, the transportation and logistics industry is looking for ways to ensure the safety of their shipments and those who receive them. How do you know if your cargo has been opened and tampered with? How do you know if extra stops have been made along the way? The Focus Today U.S. CUSTOMS C-TPAT OVERVIEW

11 Created by Bob Edge for MEMA Brand Protection Council Meeting Enhance National Security at the U.S. Border and beyond Industry and Customs fortify supply chain against implements of terror Customs will partnership with “known” importers to ensure shipping security Customs will focus on exceptions and companies not classified as “low risk” Industry to recognize their role in U. S. Security Objective : U.S. CUSTOMS C-TPAT OVERVIEW

12 Created by Bob Edge for MEMA Brand Protection Council Meeting C-TPAT Commitments: Businesses agree to…  Conduct a comprehensive security self-assessment  Submit a supply chain security questionnaire to Customs  Develop and implement a program to enhance security throughout their supply chains  Communicate C-TPAT guidelines to other companies in the supply chain and promote their use  Communicate program needs throughout their internal organization and ensure all locations are participating U.S. CUSTOMS C-TPAT OVERVIEW

13 Created by Bob Edge for MEMA Brand Protection Council Meeting Potential benefits of C-TPAT : More efficient and secure supply chain for employees, suppliers, and customers Reduced inspections Assigned account manager Access to C-TPAT membership list Self-policing and assessment Eligibility for Importer Self Assessment Program Minimize Intensive Inspections – especially when Customs is conducting 15 & 30 day “Blitz Audits” Avoid delays associated with above Intensive Inspections – which could amount to several weeks depending on the “back-log” Customs would have to inspect (100%) Enable shipments to continue when heightened security alerts are in enacted U.S. CUSTOMS C-TPAT OVERVIEW

14 Created by Bob Edge for MEMA Brand Protection Council Meeting U.S. CUSTOMS C-TPAT OVERVIEW

15 Created by Bob Edge for MEMA Brand Protection Council Meeting  Shipper  Consignee and / or Buyer  Consolidators / Forwarders  Exporting Governments  Importing Governments  International Carriers  Brokers  Domestic Carriers / Draymen The Parties Involved U.S. CUSTOMS C-TPAT OVERVIEW

16 Created by Bob Edge for MEMA Brand Protection Council Meeting  Know who you are selling to.  Know who you are shipping to.  May need to pay the cost of security or add it to the selling price.  Choose Forwarders and Carriers carefully. Shipper U.S. CUSTOMS C-TPAT OVERVIEW

17 Created by Bob Edge for MEMA Brand Protection Council Meeting  Know who you are buying from  Know who the carriers used in the shipment are.  Make ES an essential part of your PO  Provide to the seller your ID number  Select Brokers who have the ability to transfer information electronically Consignee and / or Buyer U.S. CUSTOMS C-TPAT OVERVIEW

18 Created by Bob Edge for MEMA Brand Protection Council Meeting How Consignee & Buyer Can Help Issue PO with your ID and Instructions Be able to receive ES Electronically Select Broker Who Can Communicate Supplier gets PO & Sends Back Routing Provide POD Intl Carrier Customs Domestic Carrier U.S. CUSTOMS C-TPAT OVERVIEW

19 Created by Bob Edge for MEMA Brand Protection Council Meeting  Typically key to the booking information  Selection of Carriers  Selection of Flights and or Voyages  May be actually loading the containers.  May be responsible for closure on the container Consolidators & Forwarders U.S. CUSTOMS C-TPAT OVERVIEW

20 Created by Bob Edge for MEMA Brand Protection Council Meeting Possible Consolidator Forwarder Process Flow Acquire and Use ES Put in Movement Plan Information via WEB Lock Container With ES Seal & Provide Seal to Forwarder Intl Carrier Export Govt. Authority Import Govt. Send Record to Exp. Govt./Shipper Release to Ship Get Tracking & POD Data U.S. CUSTOMS C-TPAT OVERVIEW

21 Created by Bob Edge for MEMA Brand Protection Council Meeting  Can provide standards for ID of parties  Can have its own intelligence systems fed by a new industry system  Can Share with other Governments  Provide Police action when cargo is diverted. Export / Import Governments U.S. CUSTOMS C-TPAT OVERVIEW

22 Created by Bob Edge for MEMA Brand Protection Council Meeting Process Flow Between Governments Export Gov’t Import Gov’t Freight Forwarder International Carrier  Audit Ability  Statistics  Proof of Final Disposition of goods  Pre-Clearance  Intelligence on Parties  Classification  Statistics U.S. CUSTOMS C-TPAT OVERVIEW

23 Created by Bob Edge for MEMA Brand Protection Council Meeting  Manifest Data is attached to a given Flight or Voyage  Container Interchange could be part of global tracking  Transmitting devices could get power from onboard devices  Intelligence for tracking of vessel for less sophisticated lines International Carriers U.S. CUSTOMS C-TPAT OVERVIEW

24 Created by Bob Edge for MEMA Brand Protection Council Meeting Booking of Container Receipt/ Interchange Loading & Departure Transshipment of Container Delivery at Port Unload Shipper/Forwarder Drayman/Trucker Port Authority Drayman/Trucker Customs Export & Import International Carrier Process U.S. CUSTOMS C-TPAT OVERVIEW

25 Created by Bob Edge for MEMA Brand Protection Council Meeting  Responsible for Customs Releases  Arranges for Inland Transport  Provides Documentation for Inland moves Custom Clearance Brokers U.S. CUSTOMS C-TPAT OVERVIEW

26 Created by Bob Edge for MEMA Brand Protection Council Meeting Customs Broker Process Get Clearance Assigns Trucker Issues Delivery Order Gets POD Sends POD to Exporter/Forwarder Forwarder sends to the Shipper U.S. CUSTOMS C-TPAT OVERVIEW

27 Created by Bob Edge for MEMA Brand Protection Council Meeting To: All Suppliers Subject:Customs-Trade Partnership Against Terrorism (C-TPAT) Recently the United States Customs Service has asked ZF/Lemforder to participate in a joint government-business initiative, C-TPAT, in order to strengthen our overall supply chain and improve border security in response to the threat of future terrorist attacks in the United States. Like many of you who were also asked for your participation in this program ZF/Lemforder has accepted that request and will play an active role in that endeavor going forward. Part of the requirement for participation in this program involves asking for cooperation from you, our supplier base, in determining the assessment of the level of supply chain security that exists. To that end we have enclosed a security survey that will help both of us in determining whether we are at a level in the supply chain that can adequately protect us against any terrorist activity. If you are already a partner in this program you do not have to fill out the enclosed survey. For those of you who are not already a partner in this program please complete the survey and return it to the ZF/Lemforder logistic manager that your facility is associated with. We will hold any information provided by you in strict confidence. The events of September 11, 2001 have changed our lives forever and the future potential for a repeat of those tragic events can only be lessened if we make sure that we take the necessary steps within our supply chains to create a safe environment for our employees, suppliers and customers. To that end I strongly encourage you to participate with us in this program. Best regards, Robert J. Edge Director Customs Compliance ZF North America U.S. CUSTOMS C-TPAT OVERVIEW

28 Created by Bob Edge for MEMA Brand Protection Council Meeting Security Recommendations Procedural Security Physical Security Access Controls Personnel Security Education & Training Awareness Manifest Procedures Conveyance Security U.S. CUSTOMS C-TPAT OVERVIEW

29 Created by Bob Edge for MEMA Brand Protection Council Meeting  Point of Origin – security processes  Participate in Foreign Customs Security Programs  Service provider screening and selection  Customer/vendor screening procedures Security Procedures U.S. CUSTOMS C-TPAT OVERVIEW

30 Created by Bob Edge for MEMA Brand Protection Council Meeting  Consolidator’s ensure all contracted services  Container inspection procedures in place  Container seals – written procedures  Container storage – must be secure Container Security U.S. CUSTOMS C-TPAT OVERVIEW

31 Created by Bob Edge for MEMA Brand Protection Council Meeting  Screening process must be in place  Pre-employment verification  Background checks & verifications  Personnel Termination Processes Personnel Security U.S. CUSTOMS C-TPAT OVERVIEW

32 Created by Bob Edge for MEMA Brand Protection Council Meeting  Document Processing – legible, accurate, complete  Manifesting Procedures – timely & accurate  Shipping & Receiving – cargo manifest reconciled  Cargo Discrepancies – O S & D procedures Procedural Security U.S. CUSTOMS C-TPAT OVERVIEW

33 Created by Bob Edge for MEMA Brand Protection Council Meeting  Threat awareness program  Conspiracy Recognition  Shipping & Receiving – training on security  Mail room training Security Training & Threat Awareness U.S. CUSTOMS C-TPAT OVERVIEW

34 Created by Bob Edge for MEMA Brand Protection Council Meeting  Perimeter fencing - cargo hold or storage  Gate houses – must be manned  Parking – private cars not allowed near cargo  Building structure – resist unlawful entry  Locking devices and Key controls  Alarms and Video surveillance Cameras Physical Security U.S. CUSTOMS C-TPAT OVERVIEW

35 Created by Bob Edge for MEMA Brand Protection Council Meeting  Protect data from unauthorized manipulation  Password protection  IT security policies, procedures, and standards  Accountability – identify abuse I T Security U.S. CUSTOMS C-TPAT OVERVIEW

36 Created by Bob Edge for MEMA Brand Protection Council Meeting U.S. CUSTOMS C-TPAT OVERVIEW

37 Created by Bob Edge for MEMA Brand Protection Council Meeting U.S. CUSTOMS C-TPAT OVERVIEW

38 Created by Bob Edge for MEMA Brand Protection Council Meeting U.S. CUSTOMS C-TPAT OVERVIEW

39 Created by Bob Edge for MEMA Brand Protection Council Meeting U.S. CUSTOMS C-TPAT OVERVIEW

40 Created by Bob Edge for MEMA Brand Protection Council Meeting Other Areas C-TPAT Action Taken at ZF VH C-TPAT added to Customs Compliance Manual ISO procedures updated to include C-TPAT North American Security Policy Addressed Questionnaire developed and sent to all suppliers Employee Awareness Training European Suppliers Trained HR Employee Screening U.S. CUSTOMS C-TPAT OVERVIEW

41 Created by Bob Edge for MEMA Brand Protection Council Meeting PURPOSE ZF is committed to the goal of creating a secure and efficient supply chain through management of plants and supply chain partnerships. DEFINITIONS Security – Security will include the areas of Procedural Security, Physical Security, Personnel Security, Education and Training, Access Controls, Manifest Procedures, and Conveyance Security. These security areas will be compliant within the spirit of the U.S. Customs and Border Protection C-TPAT program. POLICY ZF will notify U.S. Customs and Border Protection and other law enforcement agencies in cases where anomalies or illegal activities are detected or suspected. Through ZF’s supply chain partnerships, procedures will be in place to protect against un-manifested material being introduced into the supply chain. ZF will secure all building to prevent unlawful entry and protect against outside intrusion. Physical plant security will be assessed and appropriate security l evels will be determined for each location. Unauthorized access to facilities will be prohibited. In addition, pre-employment screening will include background checks and application verification. ZF will provide security awareness training in the spirit of the C-TPAT program. This training will be designed to enlighten the workforce to potential security breaches, notification procedures, and encourage employee participation in the maintaining of cargo integrity. ZF will ensure that all manifests are complete, legible, accurate and submitted in a timely manner to U.S. Customs and Border Protection. Supply chain partners will be expected to participate in the C-TPAT program. These partners will be responsible to maintain the conveyance integrity to protect against the introduction of unauthorized personnel and material. ZF SECURITY POLICY

42 Created by Bob Edge for MEMA Brand Protection Council Meeting Employee Responsibilities in C-TPAT Building Access Control - Badge in and out Report any suspicious materials received Manifest Control Proper packaging and markings Logistic provider – selection and control Visitor Control Must Sign In Visitor’s Badge Escorted Truck Drivers in Shipping Lounge only U.S. CUSTOMS C-TPAT OVERVIEW

43 Created by Bob Edge for MEMA Brand Protection Council Meeting Next Steps:  Customs is conducting “Validations” (USA & Overseas)  C-TPAT Levels 1, 2, 3  Annual Risk Assessment  Sr. Management Involvement  Overseas Container Inspections – pre-loading  Self Assessment & Self Audit  SVIP Program = Status Verification Interface Participants U.S. CUSTOMS C-TPAT OVERVIEW

44 Created by Bob Edge for MEMA Brand Protection Council Meeting Point Inspection Container & Truck Inspection U.S. CUSTOMS C-TPAT OVERVIEW

45 Created by Bob Edge for MEMA Brand Protection Council Meeting Customs CSI “Container Security Initiative” CSI Consists of 4 Core Elements 1. Using intelligence and automated information to identify and target containers that pose a risk for terrorism 2. Pre-screening those containers that pose a risk at the port of departure before they arrive at U.S. ports 3. Using detection technology to quickly pre-screen containers that pose a risk 4. Using smarter, tamper-evident containers

46 Created by Bob Edge for MEMA Brand Protection Council Meeting Customs “24 Hour Rule”  Effective February 2, 2003  Must provide a detailed description of the contents of sea container bourn for the USA 24 hours before the container is loaded on board a vessel  Allows Customs to analyze, inspect, & identify potential terrorist threats before it arrives in USA  Customs issues a “do not load” message if containers are in violation

47 Created by Bob Edge for MEMA Brand Protection Council Meeting CSI Foreign Ports Currently Operational Ports In the Americas: Montreal, Vancouver & Halifax, Canada Santos, Brazil Buenos Aires, Argentina In Europe: Rotterdam, The Netherlands Bremerhaven & Hamburg, Germany Antwerp and Zeebrugge, Belgium Le Havre and Marseille, France Gothenburg, Sweden Piraeus, Greece Algeciras, Spain Lisbon, Portugal La Spezia, Genoa, Naples, Gioia Tauro, and Livorno, Italy Felixstowe, Liverpool, Thamesport, Tilbury, and Southampton, United Kingdom (U.K.) In Asia and the East: Singapore Yokohama, Tokyo, Nagoya and Kobe, Japan Hong Kong Pusan, South Korea Port Klang and Tanjung Pelepas, Malaysia Laem Chabang, Thailand Dubai, United Arab Emirates (UAE) Shenzhen and Shanghai Kaohsiung Colombo, Sri Lanka In Africa: Durban, South Africa Total of 43 ports Participating in The CSI Program

48 Created by Bob Edge for MEMA Brand Protection Council Meeting The 7 points to check The verification should take place inside and outside looking for possible double ceilings, floors or walls to prevent explosives or other kind of hazards to be hidden in the container. The verification should take place inside and outside looking for possible double ceilings, floors or walls to prevent explosives or other kind of hazards to be hidden in the container.

49 Created by Bob Edge for MEMA Brand Protection Council Meeting Ceiling Inside and Out Front Side Inside and Out Floor Inside and Out Left Side Inside and Out Right Side Inside and Out Back (Doors) also inspect locking devices Inside dimensions see enclosed charts Container 7 Point Check List __________________________________ It is required to tap the walls with a hammer to verify nothing has been tampered with and this procedure and checklist will need to be completed for every container shipped. The shipping location should keep a copy of the inspection check lists. Container Number _______________________Date __________________ Bill of Lading or Tracking Number ________________ Signature of Person who inspected the container ________________________________

50 Created by Bob Edge for MEMA Brand Protection Council Meeting U.S. CUSTOMS C-TPAT OVERVIEW

51 Created by Bob Edge for MEMA Brand Protection Council Meeting U.S. CUSTOMS C-TPAT OVERVIEW

52 Created by Bob Edge for MEMA Brand Protection Council Meeting U.S. CUSTOMS C-TPAT OVERVIEW

53 Created by Bob Edge for MEMA Brand Protection Council Meeting ,128 - Certified Partners to current date: U.S. CUSTOMS C-TPAT OVERVIEW

54 Created by Bob Edge for MEMA Brand Protection Council Meeting U.S. CUSTOMS C-TPAT OVERVIEW

55 Created by Bob Edge for MEMA Brand Protection Council Meeting U.S. CUSTOMS C-TPAT OVERVIEW

56 Created by Bob Edge for MEMA Brand Protection Council Meeting U.S. CUSTOMS C-TPAT OVERVIEW

57 Created by Bob Edge for MEMA Brand Protection Council Meeting U.S. CUSTOMS C-TPAT OVERVIEW

58 Created by Bob Edge for MEMA Brand Protection Council Meeting U.S. CUSTOMS C-TPAT OVERVIEW

59 Created by Bob Edge for MEMA Brand Protection Council Meeting U.S. CUSTOMS C-TPAT OVERVIEW

60 Created by Bob Edge for MEMA Brand Protection Council Meeting U.S. CUSTOMS C-TPAT OVERVIEW

61 Created by Bob Edge for MEMA Brand Protection Council Meeting Level Definitions Low risk of terrorist attacks. The following Protective Measures may be applied: Refining and exercising preplanned Protective Measures Ensuring personnel receive training on HSAS, departmental, or agency-specific Protective Measures; and Regularly assessing facilities for vulnerabilities and taking measures to reduce them. Low Condition Green Homeland Security Alert Codes U.S. CUSTOMS C-TPAT OVERVIEW

62 Created by Bob Edge for MEMA Brand Protection Council Meeting Level Definitions General risk of terrorist attack. In addition to the previously outlined Protective Measures, the following may be applied: Checking communications with designated emergency response or command locations; Reviewing and updating emergency response procedures; and Providing the public with necessary information. Guarded Condition Blue Homeland Security Alert Codes U.S. CUSTOMS C-TPAT OVERVIEW

63 Created by Bob Edge for MEMA Brand Protection Council Meeting Level Definitions Significant risk of terrorist attacks. In addition to the previously outlined Protective Measures, the following may be applied: Increasing surveillance of critical locations; Coordinating emergency plans with nearby jurisdictions; Assessing further refinement of Protective Measures within the context of the current threat information; and Implementing, as appropriate, contingency and emergency response plans. Elevated Condition Yellow Homeland Security Alert Codes U.S. CUSTOMS C-TPAT OVERVIEW

64 Created by Bob Edge for MEMA Brand Protection Council Meeting Severe risk of terrorist attacks. In addition to the previously outlined Protective Measures, the following may be applied: Assigning emergency response personnel and pre-positioning specially trained teams; Monitoring, redirecting or constraining transportation systems; Closing public and government facilities; and Increasing or redirecting personnel to address critical emergency needs. Level Definitions Severe Condition Red Homeland Security Alert Codes U.S. CUSTOMS C-TPAT OVERVIEW

65 Created by Bob Edge for MEMA Brand Protection Council Meeting Level Definitions High risk of terrorist attacks. In addition to the previously outlined Protective Measures, the following may be applied: Coordinating necessary security efforts with armed forces or law enforcement agencies; Taking additional precaution at public events; Preparing to work at an alternate site or with a dispersed workforce; and Restricting access to essential personnel only. High Condition Orange Homeland Security Alert Codes U.S. CUSTOMS C-TPAT OVERVIEW

66 Created by Bob Edge for MEMA Brand Protection Council Meeting U.S. CUSTOMS C-TPAT QUESTIONS??? Thank you very much for your attention!


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