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GENERAL FUNDRAISING GUIDE. FUNDRAISING PLAN - OVERVIEW:  In this packet you will find FUNDRAISING TOOLS which will help lead you through the fundraising.

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Presentation on theme: "GENERAL FUNDRAISING GUIDE. FUNDRAISING PLAN - OVERVIEW:  In this packet you will find FUNDRAISING TOOLS which will help lead you through the fundraising."— Presentation transcript:


2 FUNDRAISING PLAN - OVERVIEW:  In this packet you will find FUNDRAISING TOOLS which will help lead you through the fundraising process. You’ll need to come up with a plan for fundraising that you are comfortable with and one that will help you get optimal results. Choose a strategy that works for you. Be creative—the possibilities are endless!  Donation possibilities are everywhere- talk to everyone about what you are doing—you never know when someone who wants to help is listening and you never know if someone wants to help unless you ask. Training for a road race is a good way to open the conversation; even non-runners appreciate the dedication and hard work involved in this goal. In addition, you are raising funds for an excellent cause and using your good health and energy to help others. This is an impressive endeavor, and you should remember this perception when you approach potential donors. If you get their attention by talking about the race, you can easily transition into a conversation about fundraising.  Branded- the skills used in fundraising are very similar to those used in sales. When you see an ad on TV or in a magazine, how did they get your attention? Your product is yourself, Run for Research and the American Liver Foundation. The more you know about the product, the easier it will be to “sell”. Learn all you can and be able to share the information with potential donors. Your success will be determined by your ability to convince potential donors that the American Liver Foundation mission is worthy of an investment.  The mission of this organization is to help promote, educate and raise funds for liver disease, it is important to get EDUCATED and to EDUCATE your donors along the way. It will help both you and them realize what a great difference you are in fact making.

3 LIVER DISEASE - GETTING EDUCATED:  The American Liver Foundation is the nation’s leading non-profit organization for promoting liver health and disease prevention. We provide research, education, and advocacy regarding liver health and wellness. Although liver diseases are among the top ten causes of in the United States, there was no national voluntary health agency devoted exclusively to educating about the liver wellness until 1976, when the American Liver Foundation was formed. Many serious liver diseases are preventable; education about them can give individuals an opportunity to participate in their own preventive health care. An increase in research can make it possible to develop improved treatments and cures but a major effort is necessary to control the increase in liver diseases. The funds you raise help the American Liver Foundation educate people about liver health, create awareness about how to maintain a healthy liver and support research for better treatment and prevention methods of liver disease. FACTS ON LIVER DISEASE:  There are more than 100 types of liver disease.  More than 30 million Americans—one in every 10—are or have been affected by liver disease.  More than 5,000 liver transplants are performed every year.  More than 100,000 patients are waiting for a life saving transplant. There are over 15,000 patients waiting for a liver transplant—and more than 1,300 died last year while waiting for a liver.  More than 5 million people are chronically infected with hepatitis B and C infections which can go unnoticed for years while inflicting serious damage to the liver.  Currently, hepatitis C causes 8,000 to 10,000 deaths each year and is a leading cause for liver transplantation.  There are four times as many people in the US living with hepatitis C than there are HIV.

4 FUNDRAISING - WHERE TO START:  Develop a plan – Determine the best way to fundraise as much money as you can and what method would be most comfortable for you. Make a list of all the friends, family and business contacts you can think of who would donate to you, and how much you think they can give. This will help you keep track of who you have already approached and who else you still have to contact.  Differentiate – What makes the Run for Research program unique? What is special about the race you are running? In what way does the American Liver Foundation differ from other national non-profit organizations you might know of or be involved in? The answers to these questions are important to each donor for different reasons. For the most part, donors want to know how and where their money is being invested. If you can provide them with a reason to invest that sets you apart from the many other requests they receive, you have an important advantage.  Educate yourself – Understand the functions of the liver, what can make it fail and how advances in research are helping the diverse groups of people affected by it. Learn about the American Liver Foundation’s research grants, its programs and services to patients. For more in-depth information, visit the American Liver Foundation website,  Believe – Demonstrate to your potential donor that you believe in the mission of the American Liver Foundation. Agreeing with the mission is important, but believing in it is essential for success. Make your own donation to the American Liver Foundation first. It's difficult to ask others to donate to a cause if you haven't done so as well. Your enthusiasm for the goals and mission of the organization will be contagious.  Look for motivators – Try to key in on what motivates each donor to contribute. Everyone is different. Some people are motivated by personal stories and others by broad social causes or national health issues. Try to relate a donor’s motivation to the goals you are accomplishing by running and raising funds for the American Liver Foundation. Think about how they will benefit by contributing. For example, social donors like having their names published on your online donation page while some donors prefer to remain anonymous but like to see exactly what their donation funds. Still others may donate simply to help you with your fundraising goals.  Share – Share examples of the ways in which the American Liver Foundation makes a difference in people’s lives. Seek out stories that have meaning for you and share them with potential donors. Use a personal tie-in. Do you or a family member have liver disease? If so, talk about it with potential donors. Ask people you know if they have experience with liver disease. Use examples when talking to others.

5 FUNDRAISING - WHERE TO START, CONT:  Listen – Listening is perhaps one of the most important traits in a successful fundraiser. Don’t just hear the words your potential donors are saying—listen to their message. They may have a story to tell you about their own running or fitness challenges, or a connection to liver disease or some other illness. Converse with empathy. If you demonstrate an interest in their situations, they are more likely to do the same for you.  Treat every situation as an opportunity – Approach prospects with the idea that contacting them may be the most important thing you do that day. Think of it as the opportunity to enlighten one more individual. The knowledge you impart about liver disease may prompt someone to have a liver function test, vaccinate his or her children for hepatitis B or sign an organ donor card. Their investment may help prevent and cure liver disease for a friend or relative. You are saving lives by successfully soliciting this donor.  Ask for the ‘sale’ – There’s an old saying: “Ask and you shall receive.” It’s true! This is where applying your own personal style really counts. Reciting “canned" request lines or sending a prepared form letter written by an outside source is a sure turn-off. The best solicitation is the one that comes from the heart and you feel most comfortable with. Find a style that works for you and then tailor it appropriately to each potential donation situation.  Follow up, follow up, follow up – This is just as important as asking for the donation, if not more. If a donor asks you to call in a week, call in a week. If your letter says that you will contact your prospects by phone, contact them by phone. If they request more information, make certain they receive it. This kind of attention to detail demonstrates to the donor that you are committed to your fundraising campaign and to the American Liver Foundation. Without your commitment, the donor has less motivation to give.  Thank you – Thank every supporter. Depending on your relationship with the donor and the size and circumstance of the donation, how you show your gratitude may vary. In any case, a thank you is a must. Remember, the chain doesn’t end with that donor. Each person has friends, family and business contacts. Acknowledging a gift is not only good manners, its excellent public relations as well. It may encourage your donor to offer repeat donations or to tell a friend or colleague about the American Liver Foundation and your fundraising efforts. Donations of $250 or more require an official letter from our office. For such donations, we will send one out automatically thanking your donors for their contribution and providing them with our tax identification number.

6 DIGITAL AGE FUNDRAISING:  EMAIL:  Although many runners have found that a personal letter results in a greater response, email is also a good way of contacting donors or following up with anyone who has agreed to support you. Create your message with the same advice offered for the letter writing campaign and include a link to your donation page. Be sure to personalize your message and follow up with every potential donor.  CREATING AN ONLINE DONATION PAGE:  Our online donation system, allows you to create a personalized webpage for your donors. You will have the ability to personalize your page by adding an image, setting a goal, and including a message to donors. You can update this as often as you like, so blogging on here about your training is always an interesting way to get friends to return.  When personalizing your page, include why you are running the Boston Marathon and why you chose to raise money for the American Liver Foundation. Your page will automatically show progress towards your goal as your friends and family make donations and you will be able to update your page throughout the training season with your progress in getting ready for the race.  Login to your page at any time to view donor information, send thank you emails, track offline donations and to invite people to sponsor you. Encouraging donors to visit your webpage frequently will surely result in repeat donations – you will have your own URL/webpage to direct them to.

7 LETTER WRITING CAMPAIGN:  Sending a letter to friends, business associates and other acquaintances is the one of easiest ways to raise funds. You may want to include the following information in your letter:  What are you doing? Running the Boston Marathon and raising funds for the American Liver Foundation.  What is the American Liver Foundation and what services does it provide?  Why is the cause important to you? Include any personal reasons. Does someone you know have liver disease? Are you running in honor or memory of someone?  What is your fundraising goal? $5,000, $7,000, $10,000—aim higher than your goal, you’ll surprised by the results!  How does the American Liver Foundation use the funds it receives?  How is your training going?  How can a person sponsor you?  Has the person sponsored you in the past? Thank them first and update them on your progress since.  How much you appreciate the donor’s support!

8  Make it personal. You may want to have a few versions of your letter—one for those who know you well, another for acquaintances and a third for business contacts. It is helpful if you can actually address the letter to the recipient. If you are writing to business contacts, let them know if your company is sponsoring you.  Appeal to the heart—and the head. Use quotes, anecdotes and descriptions that appeal to the emotions, then reinforce those emotions with facts and statistics about liver disease. Include a photo of yourself training.  Personalize your envelope. Address your envelopes by hand or run them through your laser printer instead of using labels. This will tell donors before they open the envelope that it is a personal correspondence. It may also help to use an interesting colored or oversized envelope or some other attention-getter to differentiate your letter among the recipient's mail.  Make it easy for donors to send money. Clearly state in your letter how to get the donation to you. Tell them that checks should be made payable to the American Liver Foundation. It is especially convenient for your donors if you include a self-addressed, stamped envelope for them to send your check.  Follow up. If you haven’t heard from people you thought would donate, call them and see if they received your letter, or mention your request when you see them. They may have misplaced your letter or simply not gotten around to sending your check. Email is a great way to follow up with people who haven’t donated and to keep people informed of your training and fundraising progress.  Show your gratitude. Everyone likes to know that his or her efforts are appreciated. Whether you acknowledge people as the gift is received or after the race, a formal thank you is a must. LETTER WRITING CAMPAIGN:

9 WHAT YOUR DOLLAR BUYS:  $1/week -- Provides education materials on liver wellness and interactive activity materials for 2 classroom-based Love Your Liver education programs for elementary through high school students.  $2/week -- Provides 2 support group sessions that provide emotional support and information to people with liver disease and their caregivers to be conducted.  $3/week -- Provides liver disease and liver wellness brochures and other resource materials for participants at one health fair or conference.  $4/week -- Supports the implementation of one Treatment Choices Initiative education program for individuals affected by hepatitis C.  $5/week -- Supports a half day of research by an ALF Liver Scholar Award recipient who is working to find cures for liver disease.  $6/week -- Funds one Helpline professional who provides information, support and education material to callers through ALF’s HelpLine.  $10/week -- Supports one in-language THINK B education program and distribution of in- language education materials for Asian and Pacific Islander Americans who are affected by hepatitis B.  $20/week -- Supports ALF’s advocacy efforts, including testifying on Capitol Hill, and educating and advising elected officials on policies that improve the lives of people with liver disease.  $25/week -- Provides one month of support to a Postdoctoral Research Fellowship Award recipient working to find liver disease cures.

10 CREATIVE, CLEVER, & OUT OF THE BOX:  Ask to speak at a meeting of a professional association, church or temple.  At school, your’s or your children’s, post a notice on a bulletin board or in the newsletter.  You support local merchants, ask if they will support you. Talk to your dry cleaner, supermarket, tailor or bank about sponsorship.  Place a message on your answering machine reminding callers that you are in need of their support. Change it weekly and update callers on your fundraising and training progress.  Send a press release to your local newspaper and include how residents can send donations.  Host a party and ask your guests for donations. Let them know ahead of time that it is a party to help you raise funds. Have a theme for the party—make everyone wear running gear or dress up as their favorite sports celebrity. Give prizes for the best costumes.  Ask donors to sponsor one of your 26.2 miles for say $50 or $100. Name that mile after them and send a letter after the race telling them about your experience at each mile.  Have a bake sale, silent auction or car wash.  Ask for people to make a donation in lieu of holiday, wedding or birthday gifts.  Ask for donations from colleagues at work on payday.  Post a sponsor form in your office or a highly visible place at work so people know what you’re doing.  With your employer’s approval organize a dress down day at work. Ask people who dress down to sponsor you for $10 or more!  Seek corporate sponsorship from business contacts. Let them know their contribution is tax deductible.  Do you or someone you know own a business? Ask if you can place a poster or information about the race and liver disease in a visible place with a container for donations. Better yet, see if you could designate a day to have a percentage of that day’s business go to the American Liver Foundation.  Hold a party at a local club or restaurant for your friends. Ask if the establishment will donate some light refreshments. Charge a $10 cover at the door for admission and hold a raffle to solicit more funds.  At work, send out an email or write an article in the company newsletter. Give people information and facts on liver disease. Be sure to get your employer’s approval.  Make a Donation Can for home or work. Decorate it with running designs and facts on liver disease. AT HOME:AT THE OFFICE:

11 DONATIONS - SUBMITTING CHECKS:  The Where, When and How  Where: Send or drop off all checks to our office: Run for Research American Liver Foundation 88 Winchester St Newton, MA 02461  When: At least every two weeks, send the checks you have received to the ALF office. Be sure to include your name on the checks in the note field so we know to credit them to your total.  How: Please follow these instructions carefully, so that all of your donor checks are correctly credited toward your fundraising commitment: Your name should be entered on the memo line of checks. Donors should make checks payable to the American Liver Foundation Have all checks sent to you and keep a list of all checks received—both for accounting purposes and so that you can send thank you notes to all donors.

12 MATCHING GIFTS:  Many employers offer to match the charitable gifts of their employees. Be sure to ask everyone who donates if his or her company does so. It’s a great way to double or even triple the money that you raise!  The American Liver Foundation is happy to cooperate with you to receive a matching gift. Most companies ask for proof that a gift was in fact received by the organization, and provide a form that must be filled out by the employee and the non-profit organization. We assure you that we will promptly fill out and return any matching gift form we receive.  Please send all Matching Gift forms to: Run for Research American Liver Foundation 88 Winchester St Newton, MA 02461

13 NEXT STEPS: Now that you have the details on how to be a successful fundraiser, begin building your plan using the Participant Fundraising Plan worksheet that is enclosed with this packet. Take the first steps to helping the ALF improve lives! Have questions? Contact: Caity Annibell Tel: 617-527-5600 Email:

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