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Getting Started With Module 1

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1 Getting Started With Nursing@Ovid Module 1
Welcome to this “Getting Started with session. This is the first in a series of 5 Modules and is geared to those with little or no experience with The Basic Search Mode will be used exclusively. My Projects/My Workspace segments in Module 2. Advanced and Multifield Search Modes are also discussed in Module 2. Command line searching is discussed in Module 3. Browsing and/or searching and is discussed in Modules 4 and 5. Practice exercises are included to reinforce the skills learned in each module. Ovid Training Department

2 Objectives Conduct a successful Basic Search using the Ovid Nursing Database How to use Filters and Limits to narrow a search Manage Results Annotate Print Export Save Search History Create an AutoAlert

3 Database Searching Using Basic Search Mode
The Ovid Nursing Database will be used exclusively for Module 1. 3

4 The default resource selections for are and the Ovid Nursing Database. We will use the Ovid Nursing Database. To change resources, click Ovid Resources under Selected Resources.

5 Select Resource(s) to search
Change the selection to the Ovid Nursing Database by clicking the checkbox next to the desired resource and then Select Resources.

6 Search Page This is the Search Page and will be the page where all searches are launched. Access or create your own account from My Account. “Saved Searches/Alerts” are accessed under “My Workspace” “Selected Resources” gives you access to the resources selected for that session. This is the Search Page and will be the page where all searches are launched. Access or create your own account from My Account. Access Help and Ask a Librarian (if your institution has offered this feature.) In the bottom Center, Support & Training will link to the Resource Center. “Selected Resources” gives you access to the resources selected for that session. The Ovid Nursing database which is based on the nursing sub-set of OvidMEDLINE, enriched with further bibliographical data from Ovid, indexed against our unique Ovid Nursing Subject Thesaurus with the MeSH indexing also retained (explained in detail in Module 2).

7 Help Help is available from every page and is context sensitive. If you are not sure how to conduct a search, save a search, use My Workspace, create My Projects, or any other task, click the Help for complete details. Click Return to searching to return to your page.

8 Search Page Support and Training link will take you to the training section of the Ovid Resource Center.

9 Resource Center Use the Resource Center to sign up for Instructor Led Sessions, access user questions, download power points, take a self-guided training, access pre-recorded sessions, etc.

10 Search Page The Navigation Bar gives you access to the Main Search Page (default), Browse journals in your collection, Browse books in your collection, and/or Link to additional content. These are the search modes available. This module concentrates on the Basic Search Mode, which is typically the default. The other search modes will be discussed in detail in separate modules. Limits are populated with those that are most useful for what nurses need from the results. These too will be addressed later in the presentation. Click Expand to open Limits available on the Main Search Page.

11 Expand Options--Limits
Limits on the main page will limit to your current search or the last search in your Search History. Note that Point of Care, Training and Development and EMB Reviews are limits specific to Additional Limits will highlight when a search is conducted. Click to expand the Search History.

12 Expand Options--Search History
From the Search History you can delete sets, combine sets, save individual search sets, and Save Search History.

13 Basic Search The default is to the Basic Search Mode where you can enter your query in Natural Language format, Include Related Terms. Enter “post operative pain management”. Remember if you are unsure how to search, click Help in the upper right.

14 Basic Search Results Here are the results of your search. We will take a detailed look at these results that will demonstrate the value added, particularly with the Ovid Nursing Thesaurus.

15 Relevancy Ranking In a Basic Search, results are ranked by relevancy and assigned a star ranking from 5-1. It is important to note that the results set is in order of relevancy and not by date. This slide gives details on how relevancy is determined and how each record is ranked.

16 Ovid Nursing Lexicon The expanded Nursing lexicon is tied to the Ovid Nursing Subject Thesaurus which “speaks nurse”. When searching in the Basic Search Mode with “Include Related Terms” activated, the system will search for relevant synonyms to be included in your search including controlled vocabulary from the Ovid Nursing Thesaurus (those terms are indicated with a arrow next to the term). The Search Information will display your initial search statement and all the terms used in your search.

17 Using Filters Cluster results set to desired parameters
A selection of filters are available which will cluster your results in a step-wise fashion. Select those that apply to your search results to narrow the set to a more manageable number. Clicking on the “+” to the left of a term will expand to the available selections. Click “more” to view additional selections.

18 Cluster Filters The results are then clustered into a usable set of results matching your desired parameters. We used4+ Star ranking and Last 5 years.

19 Using Filters Cluster results set to desired parameters
When you are finished clustering your results, click Add to Search History from the Filter By widget.

20 Add to Search History The filtering process is then entered in a stepwise fashion into your Search History. As you can see, from 976 results, we have filtered to 313 results. While this is a more manageable set, there are still too many records.

21 Using Limits from the Search Page
You can also Limit the filter cluster from the Search Page. Limits allow you to narrow your search to a specific parameter; i.e., Point of Care--Evidence-based Healthcare. Limits are resource specific and not all Limits are valid in every resource. Limits on the Search Page will limit the immediate search in the command line or the last search in the Search History as opposed to Filters which can filter any search in the Search History. [To filter another search, select Display from the Actions column. When the results are displayed, continue filtering the set.]

22 Using Additional Limits
Nursing-related limits appear on the Search Page. Use the Additional Limits link for a complete listing of limits available in all the resource(s) you are searching. Remember to use Help if you are unsure how to perform this task. Additional limitis on the Search page can be customized by using the Add Limits link.

23 Using Additional Limits
From the Additional Limits page you can select any search in the Search History to limit. The default is to the last search. We will select Female and Ovid Full Text Available. Note: when selecting more than one limit, the limits will be combined using Boolean AND. Then click Limit Search. Results will be displayed in the Search History.

24 Results As you can see, all the steps you’ve used to arrive at a specific search set are recorded in the Search History. From 976 original records we have narrowed our search 58 specific results, all of which have available full text. You can see that the filters and limits have been done in a step-wise fashion.

25 Edit Limits Customize Limits on the Search Page
Because we can use Limits on the Search Page to narrow an immediate search in the command line, we may want to add Limits from the Additional Limits page to the Search Page. Click on Edit Limits to access all the limits for the selected resource.

26 Select Limits Select the Limits you would like to add to the Search Page. Select Star Ranking and Ovid Full Text Available [out of view on this slide] and then Customize.

27 Search Using Limits Limits Immediate Search In One Step
We can include all pertinent limits in our search: Enter “post operative pain management” with Include Related Terms in the command line, Select Ovid Full Text Available, Female, Publication Year 2006 to Current, Evidence-base Healthcare from Point of Care, and 5 Stars from Star Ranking. Now select Search.

28 Search Results Note that the number of results in set 7 are the same as those in set 5. The more familiar you become with the Limits the more time you can save by performing the search in one step. However, if you are not satisfied with the results, you may want to Filter and Limit in a step-wise fashion for more control over the results.

29 Using Sort Once you have your results set, you can Sort By various parameters; i.e., descending Year of Publication, to view the newest record first.

30 Practice Exercises Select the Ovid Nursing Database
Create or login into My Account Do a Basic Search “caring for the neonate”, including Related Terms Filter to 4 or more stars Filter to Last 5 Years Add to Search History Limit to Care Plans Sort Results by descending Year of Publication Do a Basic Search “caring for the neonate”, including Related Terms and the following Limits (you will have to customize the Search Page to include Star Ranking): Publication Range: 2006 to Current Evidence Based Healthcare 5 Star Perform a Basic Search on a topic of your choosing using Filters and/or Limits. Practice the skills you’ve learned so far.

31 Managing Results Now that we have a set of results, let’s see how we can manage those results. If you have added searches to the Search History from the practice, you may want to delete those searches. To delete searches from the Search History, check the box next to the search(es) to be deleted. From the bottom of the Search History, click Delete Selected . 31

32 My Account If your institution has the My Account feature activated, you can either create a new account or sign in to your existing account. My Account is your personal workspace, you will select the name and password and will manage that yourself. Remember, this will not log you into but will access your features once you are logged in. Many of the features discussed in these courses will depend on having My Account. When you have created My Account, click on Create. The next time you login, you will only have to enter your User Name and Password.

33 Customize Display You may customize your results display by clicking on the Customize Display link located in the Results Tools widget to the left of your results.

34 Managing Results--Annotate
To use the Annotation feature you must be logged into My Account. Annotations are personal notes you add to a record. Because you are in My Account, you are the only one who can view the annotation. Conversely, you cannot see annotations added by others. Annotations will save, , export and remain in Save Search History. Click the Annotate link included at the end of each result.

35 Annotation Enter your note [enter as many words as you’d like], and Save Annotate. You will see your Annotation with an audit trail and give you an opportunity to add another annotation, edit, or delete the annotation. Click OK to add the annotation to the record.

36 Annotation Note that the Annotation will appear as part of the record. You may have to click on the Annotation to open it depending on your facility’s format. Annotations can be added to as many records as you’d like.

37 Sort Annotations You can Sort By: Annotation to bring all your annotated records to the top.

38 Managing Results Manage your results using the icons located at the top of each results page. You may Select All results, enter a range of records, or click individual boxes for those results you’d like to manage. We are going to select the records we annotated and sorted.

39 Print Citations Selecting the Print icon opens a popup where you can select your options. Note that your selected results appear at the top. You also have options for Citation Style. Select APA format.

40 Print Preview in APA Format
This is how your citations will print in APA format, saving you time in converting citations.

41 Citation List Selecting opens a popup for you to complete. Notice that you can decide to have a copy sent to you as well. Note: Citations are available in the following formats: Ovid Labeled AMA APA Chicago (Author, Date) Chicago (Humanities) MLA Vancouver Ovid Citation

42 Export Citation List Export icon opens a popup. The pull down menu allows you to select desired destinations. We will export our selected results to MicrosoftWord in APA format and include the Ovid full text URL.

43 Export—MicrosoftWord, APA Format
This is how your results will appear in a Word document.

44 Save Search History Save your Search History by clicking on the link in the Search History. Your search will be saved in My Workspace. You must be logged into My Account to use this feature.

45 Save Search History Name the search, add a Comment, select the Type of search you want to save: Temporary, Permanent, Expert Search, AutoAlert, or My Projects. Then click save. Your search is saved and viewable from either the Search History or MyWorkspace.

46 Creating AutoAlerts An AutoAlert will run your search against the resource update. Any new records found (or if no records have been found) will be sent to you via the Delivery Options you have chosen. For this course, we will be using the default option. Complete the form and Save.

47 Creating AutoAlerts continued

48 AutoAlert Email Notification
This is how your notification will appear depending on the format you’ve chosen.

49 My Workspace – My Searches & Alerts
Select My Workspace from the Navigation Bar. Select My Searches & Alerts to view the searches you have saved.

50 Practice Exercises Annotate 5 records from several results pages. (You must be logged into My Account to use this feature.) Sort by Annotate Select the annotated records, then: Print annotated records Use APA format Include Annotated Include Search History annotated records Send a copy to you Include URL—if appropriate (Ovid Full Text only) Export annotated records Save Search History (You must be logged into My Account to use this feature.) Permanent Search AutoAlert Practice the skills you’ve learned in this segment.

51 Congratulations! You have completed the Getting Started with Module 1. When you are confident with the Basic Search you should take the Intermediate module. and courses provide detailed information on browsing and searching these resources. Please check the OvidSP Resource Center for complete information regarding all the training resources at your disposal.

52 Important Links Contact Help Desk at: OvidSP Resource Center
OvidSP Resource Center

53 Questions? Contact the Ovid Training Department at Thank You!

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