1. Agency for Health Care Administration Agency For Health Care Administration Regulatory Update Training September 2004 / January 2005 Presenters: Polly Weaver, Chief of Field Operations Molly McKinstry, Chief of Long Term Care Services Susan Acker, Ph.D., Director of Nursing Services Agency for Health Care Administration-Division of Health Quality Assurance

2. Agency for Health Care Administration Hurricane Season 2004

3. Agency for Health Care Administration Emergency Plans Check Current Plans to Ensure They Are Up-to-date Consider Lessons Learned From Recent Experience Check Vendors to Ensure They Will Honor Agreements – Supplies, Transportation, Receiving Facilities Consider Secondary Evacuation Plan/location If Initial Is Affected Ensure Appropriate Receiving Facility Prior to Evacuation, Reach Agreement on Supplies and Resources and Who Will Provide

4. Agency for Health Care Administration Emergency Preparedness Test Emergency Generators Check Supply of Drinking Water; If Contractor Is Used Ensure Service Provider Is Able to Meet Needs Check Non-perishable Food Supplies; Assure Regulatory Minimums Are Met Review Loss of Power Plans

5. Agency for Health Care Administration Evacuation Notify AHCA Of Evacuation Staffing and Other Basic Requirements to Meet Resident Needs Are Not Waived Ensure Resident Information Follows the Resident When Returning Residents to a Facility After Damage, Obtain AHCA Approval First

6. Agency for Health Care Administration Emergency Resources First Contact: Local Emergency Management http://www.floridadisaster.org/County_EM/county_list.htm# Florida Emergency Information Line 800-342-3557 Emergency Support Function – 8 850-410-1822 800-320-0519 (request ESF-8)

7. Agency for Health Care Administration Regulatory Update Regulatory Changes AHCA Information Regarding Trends Regulatory Statistics

8. 2004 Legislative Changes Inactive License for a Portion of Facility –Rule Must First be Established –Allows a Contiguous Portion of Nursing Home Beds to Become Inactive for 12 Months, Renewable Annually –Retains Ability for Entire Facility to be Inactive for up to 18 Months –Established Requirements for Request and Approval Staffing –CNA Increase to 2.9 Delayed from May 1, 2004 to July 1, 2005 Certificate of Need –Allows Development of New Nursing Home Beds in Limited Circumstances; An Exception to the CON Moratorium –Rural Counties in Limited Circumstances –Counties Without a Nursing Home Where a Nursing Home Closed Since July 2001

9. 2004 Legislative Changes Nursing Homes CNA In-service Hours –Requires In-Services Hours as a Condition of CNA Certification Rather Than Nursing Home Employment –Refers the In-Service Requirements of S. 464.203(7), F.S. –Remains 18 Hours Annually DON Signature on Care Plans –Allows Another RN to Sign Resident Care Plans for DON –RN Must Have Institutional Responsibilities in Writing –RN Cannot be a Temporary Staff Person Gold Seal –State and Federal Nursing Homes are Deemed Financially Stable and Not Required to Submit Financial Statements

10. Agency for Health Care Administration Nursing Home Gold Seal Thirteen Homes Received the Award in November, 2004 Performance Criteria Include: Financial Soundness and Stability High Quality of Care Ranking Among Other Nursing Homes in Their Region Excellent Record With the State Long-term Care Ombudsman Program No “Conditional” Licenses nor Nursing Home Watch List Appearances in the Past 30 Months Evidence of Community Involvement Stable Workforce

11. Agency for Health Care Administration Gold Seal Awards New Gold Seal Recipients: Baldomero Lopez Memorial Veterans’ Nursing Home, Land O Lakes Bay Village of Sarasota, Sarasota Life Care Center of Hilliard, Hilliard Mayflower Healthcare Center, Winter Park Miami Jewish Home & Hospital for the Aged, Miami Ponce Plaza Nursing and Rehabilitation, Miami Sunnyside Nursing Home, Sarasota Water’s Edge Extended Care, Palm City

12. Agency for Health Care Administration Nursing Home Gold Seal Renewing Gold Seal Recipients: Harbour’s Edge, Delray Beach John Knox Village Medical Center, Tampa The Pavilion for Health Care, Penney Farms River Garden Hebrew Home for the Aged, Jacksonville Village on the Green, Longwood

13. Agency for Health Care Administration Report to the Legislature May 2004 – Status Report Nursing Home and Assisted Living Facility: Adverse Incidents & Notices of Intent Filed http://www.fdhc.state.fl.us/Publications/index.shtml Also see Semi-Annual Report on Nursing Homes Report to the Legislature December 30, 2004

14. Agency for Health Care Administration Adverse Incidents Reported to AHCA

15. Agency for Health Care Administration Adverse Incident Analysis For The One Year Period May 15, 2003 Through May 14, 2004, The Agency Received: 3,175 Nursing Home Adverse Incidents 1,996 Assisted Living Facility Adverse Incidents 19,378 Total Reports Submitted - 5,171 Were Determined To Be Adverse Incidents After Final Facility Staff Review

16. Agency for Health Care Administration Adverse Incident Analysis AHCA On Site Visits In Response To Adverse Incidents: 84 On-Site Visits To Nursing Homes 48 On-Site Visits To Assisted Living Facilities Of These Surveys 3 Nursing Homes And 5 Assisted Living Facilities Were Cited For Class I and/or Class II Deficiencies

17. Agency for Health Care Administration Adverse Incident Outcomes

18. Agency for Health Care Administration Nursing Home NOIs

19. Agency for Health Care Administration Characteristics of Reported Litigation

20. Agency for Health Care Administration Notices of Intent Past 3-Years 548 Nursing Homes Reporting NOIs May 2001 - May 2004

21. Agency for Health Care Administration Notices of Intent Past Year 339 Nursing Homes Reporting NOIs May 2003 - May 2004

22. Agency for Health Care Administration Nursing Home Complaints Filed in Clerk of Court Complaint Service Dates June 2002 - April 2004

23. Agency for Health Care Administration Nursing Home Complaints Filed in Clerk of Court By AHCA Receipt Date June 2002 - April 2004

24. Agency for Health Care Administration Number of Nursing Homes on The Watch List

25. Agency for Health Care Administration Nursing Home Deficiencies

26. Agency for Health Care Administration Nursing Home Deficiencies for Failure to Have Sufficient Staff to Meet Resident Needs

27. Agency for Health Care Administration All Nursing Home Staffing Deficiencies

28. Agency for Health Care Administration Grant Proposal Requests Use of Civil Money Penalty (CMP) Funds CMPs Returned to Florida Based Upon Medicaid Participation of Sanctioned Nursing Homes Deposited in State Quality of Long Term Care Improvement Trust Fund Authorization to Spend $500,000 Annually Expenditures Must be Consistent with State and Federal Requirements

29. Agency for Health Care Administration Federal Guidance Federal Regulations 42 CFR 488.442(g) and Section 7534B of the State Operations Manual Direct Use of CMPs for Protection of Health or Property of Residents of Facilities That the State or the Centers for Medicare and Medicaid Services (CMS) Finds Deficient

30. Agency for Health Care Administration Federal Guidelines Prevention of Deficient Practice Through Educational Means by Development of Videos, Pamphlets, or Other Publications Providing Best Practices Development of Public Service Announcements on Issues Directly Related to Identified Deficient Areas Employment of Consultants to Provide Expert Training to Deficient Facilities Issuing Grants to Facilities for Projects Such As the Eden Alternative Other Projects That Directly Benefits Facility Residents

31. Agency for Health Care Administration Federal Limitations A Loan to a Facility Having Financial Difficulty Meeting Payroll or Paying Vendors is an Inappropriate Use of the Funds Funds Cannot Be Used to Bring a Facility Into Current Regulatory Compliance Projects Should Be Limited to Funding on Hand and Should Be Relatively Short-term Projects

32. Agency for Health Care Administration Grant Proposals All Florida Nursing Homes May Apply Proposals Must be Innovative and: –Provide Well Conceived Vision/Plan with Detailed Explanation and Steps to Achieve Improvement –Propose Achievable Goals –Provide Education Plan for Residents/Staff –Provide Detailed Implementation Plan –Provide Budget of Expenditures

33. Agency for Health Care Administration Grant Proposals All Florida Nursing Homes May Apply Proposals Must be Innovative and: –Provide Well Conceived Vision/Plan with Detailed Explanation and Steps to Achieve Improvement –Propose Achievable Goals –Provide Education Plan for Residents/Staff –Provide Budget of Expenditures

34. Agency for Health Care Administration Grant Process Initial Request for Interest and Proposals, Nursing Home Letter December 22, 2004 Applications Will be Provided for Completion Proposals Will be Reviewed Within Available Funding Presentation May be Requested

35. Agency for Health Care Administration Grant Participation Recipients of Grants Will Enter Into a Contract With the Agency Contracts Will Generally Be One Year; No More Than Two Years Monitoring Will Be Developed Based Upon the Project Quarterly Reports Onsite Reviews

36. Agency for Health Care Administration Grant Information & Proposal Submission Bureau of Long Term Care Services Barbara Dombrowski Phone: (850) 922-0048 E-mail: dombrowb@fdhc.state.fl.us

37. Agency for Health Care Administration Top 10 Nursing Home Deficiencies

38. Agency for Health Care Administration Top 10 Nursing Home Deficiencies

39. Agency for Health Care Administration Top 10 Nursing Home Complaint Allegations

40. Agency for Health Care Administration Long Term Care Unit (850) 488-5861 Bureau of Long Term Care (850) 414-9707 Bureau of Field Operations (850) 414-9796 Health Standards and Quality Unit (850) 922-9138 AHCA Website: www.fdhc.state.fl.us New Format AHCA Facilities and Agencies Directory Website: www.floridahealthstat.com/qs/owa/facilitylocator.facllocator Federal Link to Survey Guidance: www.cms.hhs.gov/medicaid/survey-cert/siqhome.asp AHCA Resources